Travel, lodging and weather
Most of you will be flying in and the airport of choice is Reno-Tahoe International Airport (RNO), which is located within the city limits and is about 10 minutes away by car from both the conference hotel (see below) and the University of Nevada, Reno, where sessions will be held.
RNO lists the airports to which Reno is connected by non-stop flights (and these are worth bearing in mind, since if you have a connecting flight in order to arrive here you will be connecting through one of these airports).
Also, there is one travel maneuver that some participants may want to explore. It is generally cheaper to fly to Las Vegas (LAS) than it is to Reno — sometimes quite a bit cheaper. It would be possible to combine a round-trip ticket from your point of origin to LAS with a round-trip ticket from LAS to RNO. This strategy would involve two separate ticket purchases. But, there are several flights a day between RNO and LAS on Southwest Airlines (and the flight takes about 1 ¼ hours) and these flights (which are intra-state) are generally economical if purchased in advance. The strategy is not without risks — if your flight to LAS is delayed, you may not be able to make your flight to RNO — but it can pay dividends for those are willing.
One caveat: We do not recommend that you drive from Las Vegas to Reno. The two cities are 445 miles (716 km) apart, mostly on a two-lane road. If you intend to do some driving and are coming from afar, Reno is much closer to the Bay Area and Sacramento.
We do have a designated conference hotel: the Whitney Peak Hotel, at 255 N. Virginia Street. It is located in downtown Reno, next to the (relatively) famous Reno Arch and it is a walkable distance from the University (10-15 minutes). The Whitney Peak Hotel is a non-gaming, non-smoking establishment and is attractively appointed. (Gaming is available very close by, however, for those who seek it.) Conference participants will receive a 15% discount on their rooms (during the 21-27 July period). Please be advised that room rates do fluctuate and we cannot guarantee any particular rate in advance. The 15% discount that we have obtained will be applied to the rate that the hotel is offering when you book your room.
If you would prefer not to stay at the conference hotel (and want to be absolutely in the thick of casino action), there are other options in downtown Reno. In downtown Reno, the main hotel/casinos (for which flight and lodging deals are sometimes available) are the Silver Legacy, the El Dorado, the Circus Circus, and Harrah’s. We do not recommend staying in downtown motels.
Ground transportation from the airport to the hotels is very convenient. In addition to taxi and car service options, many hotels (including Whitney Peak) offer shuttle services. Most of these shuttles are complimentary, while other hotels charge a nominal fee, although that fee is generally less expensive than taxi service. Please check with your hotel for details, as some of the shuttles require advance reservations. Finally, there is a local bus service (route 12) that runs between the airport and downtown for $2 each way. The easiest way to procure bus tickets is via their mobile app.
A few words about the weather: Reno can be fairly hot in July. The highs are typically in the mid-90°s (34-35° C.) and can exceed 100° (38° C.) on occasion. But here is the good news: humidity is usually low, Reno is nowhere near as hot as Las Vegas and there is often a significant temperature drop at sunset. It is a good idea to bring at least some cool-weather clothing both for the conference venues, which tend to be robustly air-conditioned and for the conference excursion to Lake Tahoe, which can be chilly even in summer.