Events Resources

You’re hosting an event in the College of Liberal Arts or the School of the Arts. Don’t panic – we’re here to help. Whether on your own or with our guidance, we’ve put together everything you need to help you prepare for your upcoming event.

Event process

  1. Request help from the marketing team
  2. Set up the platform or secure the venue (see below)
  3. Schedule it on the calendar
  4. Send out the invitations
  5. Do a dry-run
  6. Go live!
  7. Post-event logistics (note: all videos must be captioned before posting online)

Suggested timeline

  • 2 months + out: Seek help from the marketing team
  • 8 weeks out: Preparations
  • 7 weeks out: Schedule it on the calendar
  • 4-6 weeks out: Send out invitations
  • 1 week out: Practice and do dry-run
  • Day of: Go live!
  • Post-event: Caption recordings, send follow-ups

Event registration

We strongly recommend advance registration for all events (whether or not they are ticketed). This allows event organizers to capture contact information for viewers, increasing our ability to engage with our audience and protect any copyrighted material. There are currently three options for advance registration. Speak with your event coordinator about how to set up these options.

Platform/venue guide

The task of choosing an event platform or venue can be daunting. We’ve put together a list of common on-campus venues and platforms with scheduling contacts – all in one, easy-to-access place.

Public speaking tips

We’ve put together suggested speaking tips when hosting your event. We’ve also provided language that you MUST include when speaking to a public audience.

Captioning

Captioning is required for all University events. We recommend closed captions for virtual events and there are a number of options for captioning your virtual production. Please be aware that captioning may add an additional expense to your production.

Downloads

If you’re putting together an event on your own, we’ve got you covered. Download a slide deck of approved branded templates with beginning and end-cards for virtual events, as well as intermission and sponsor slides. The templates are editable to swap out photos and approved logos of your choosing.

Download virtual event templates
People walk in front of Knowledge Center and student union during summer day

Vimeo technical support

In your email and advance communication with viewers, please share the Vimeo viewer recommendations for livestreamed events and videos wepage. This offers viewing recommendations on the Vimeo platform.

Event questions

Please contact CLA's marketing team for event questions.