Sharepoint: Assigning Permissions

As owner of a SharePoint site, it is likely that you will get asked to change permissions to the site by members of your department.

  1. Navigate to the page of your SharePoint site. Click on Gear Icon (Settings menu), and then Site Settings.
  2. Under Users and Permissions click on Site Permissions.
  3. Click on the SharePoint Group that you will be adding the users into. Most sites have three security groups created by default: Owners, Members, and Visitors. Most users will be put into the Members SharePoint Group.
    • Owners: Anyone within this group has the same permissions that you do. They can create new sites and change permissions, as well as alter any content contained on the site. Please make sure the new owners have received the owners training prior to adding them to the group.
    • Members: Members can create and edit new content, but can't create new sites or alter permissions.
    • Visitors: These users have read-only access to the content.
  4. Once in the selected SharePoint Group, click on New and select Add Users.

  5. A window will appear. In the top box, enter in the NetID of the new user (if adding multiple people, select the first person before adding the additional people). Click on Show Options.   If you do not want to put the new user into a security group then select the Grant Users permission directly option and select the type of permission you would like to assign to the new user - the most common option is Contribute.
  6. Finally, you have  the option to send a Welcome E-mail to the new user. If you don't want this, uncheck the box.
  7. Click on Share. The user will have the assigned permissions (if they are already logged in SharePoint, they will need to logout and log back in for the permissions to take effect).