Sharepoint: Assigning Permissions

As owner of a Sharepoint site, it is likely that you will get asked to change permissions to the site by members of your department.

  1. Navigate to the first page of your Sharepoint site. Click on Site Actions, and then Site Permissions.Site Permissions
  2. Click on Grant Permissions from the ribbon toolbar at the top of the screen.Grant Permissions
  3. A window will appear. In the top box, enter in the NetID of the new user (if adding multiple people, separate them with a semicolon). You can check that you have entered in a valid NetID, by clicking on the "Check Person" icon in the lower right side of the text box. Enter NetIDs
  4. In the next section, ideally, you should place the new user in an already existing security group. Most sites have three security groups created by default: Owners, Members, and Visitors.

    • Owners: Anyone within this group has the same permissions that you do. They can create new sites and change permissions, as well as alter any content contained on the site.
    • Members: Members can create and edit new content, but can't create new sites or alter permissions.
    • Visitors: These users have read-only access to the content.Security Groups

    Most new users will be placed in the "Members" security group.

    If you do not want to put the new user into a security group then select the Grant users permission directly option and select the type of permission you would like to assign to the new user - the most common option is Contribute.

  5. Finally, you have the option to send a Welcome E-mail to the new user. If you don't want this, uncheck the box.Send Welcome Email
  6. Click on OK. The user will have have the assigned permissions (if they are already logged into Sharepoint, they will need to logout and log back in for the permissions to take effect).