NAS: Department Share

Departmental/Group spaces are created to allow multiple employees to share a common set of documents and files.

Creating the Share

Departments or working groups must request NAS space by calling IT Support.

A "department representative" designated by departmental or group management will work with IT staff to identify which employees will be granted access to share documents and data, to define the type of permissions/access each employee receives and the total amount of storage needed. After share creation, IT staff will support each employee to configure access and supply instructions on the use of the share.

Getting Access

The department representative, through IT Support, will also manage the addition and deletion of employees to the access list as departmental/group membership changes. Proper management of the access list reinforces the security features of the NAS share.

Share Location

The network path to a department's storage area is usually in this form:


For example, if the department of "Pigeon Studies" has a share created, and they are a member of the larger "Department for Birds", then their NAS share will be located at \\storage\birds\pigeon studies.

If you are unsure if your department has space on the NAS, or you have forgotten where it is located, please contact IT Support.


Initially, departmental/group shares are allotted 10 GB per user. That allotment (also referred to as "quota") may be increased as needed. The department representative must contact IT Support to request increases in space.

For extraordinary needs such as exceptionally large data sets, IT may recommend purchase of additional storage devices to accommodate departmental/group needs. IT staff will consult with the department or group managers to evaluate needs and help with the selection and installation of hardware compatible with the University infrastructure.

Further Information

Mac Access

How to access a network share from a Mac.

Mapping A Network Drive

How to create a quick shortcut to your NAS share by assigning it to a drive letter on a PC.

Backup/ Restoration

Information on NAS backups and how to restore files.