Subject Line Rule Example

This example shows how to create an inbox rule based on the subject line of incoming messages. The example rule looks for any messages with "Newsletter" in the subject line and automatically moves the messages to a folder called "Newsletters".

  1. Navigate to Outlook Web Access at
  2. Log in with your NetID and password.
  3. In the top-right of the window, click the Options button.Options
  4. Click Create an Inbox Rule...Create an Inbox Rule
    The Inbox Rules screen appears.
  5. To begin creating a new rule, click New...New
    A New Inbox Rule screen appears.New Inbox Rule
  6. Click the dropdown arrow for the "* When the message arrives, and:" dropdown menu and select It includes these words in the subject...It includes these words
  7. When the Specify Words or Phrases dialog box appears, type the word or phrase you want the rule to apply to. In this example, type "newsletter" and "new letter". Rules aren't sensitive to the case (upper or lower) of text, but they are sensitive to spaces in text. Click Add (the green plus sign) for each word or phrase you wish to add.Specify Words or Phrases
  8. Click OK.
  9. Click the dropdown arrow for "Do the following:" and select Move the message to folder...Move messages to folder
  10. When the "Select Folder" dialog box appears, either select or create new folder.Select Folder
  11. To create a new folder, click New FolderNew Folder
  12. Type the name of the new folder. In this example, name the folder "Newsletter".Name the Folder
  13. Click OK.
  14. Click Save to save the inbox rule.Save Rule

This example rule automatically moves any incoming messages with "Newsletter" in the subject line to a folder called "Newsletter".