Arrival Information

University Hours

The Intensive English Language Center (IELC) and other University offices are open from 8:00am to 5:00pm Pacific Time, Monday through Friday. Offices are closed on Saturdays, Sundays and holidays. In case of an after-hours emergency, please call the Director, Mrs. Susan Valencia (775) 287-0695.


Report to the IELC offices in room 220 of the Edmund J Cain Hall (# 81 on the campus map) at 8:00 am on the scheduled day of Orientation. During Orientation you will be tested and placed in an IELC level, register for your classes, and participate in informational presentations and optional trips (bank, shopping, etc.).

  • Spring Semester - January 17, 2019
  • Spring Mid Semester - March 21, 2019
  • Summer Semester - June 6, 2019
  • Summer Mid Semester - July 11, 2019
  • Fall Semester - August 22, 2019
  • Fall Mid Semester - October 17, 2019

Arriving Late

We do not allow F-1 students to arrive late. If you do not report to the IELC in person by the reporting date on your I-20, your I-20 will no longer be valid. You will then need to defer your admission to the next session. Please contact the IELC if you want to defer your admission.

Airport Pick-Ups

Request for an airport pick-up must be submitted to at least two weeks before you arrive. This courtesy is only available to students who have completed their Health Clearance and Immunization Forms.


If you arrive before your apartment is ready or before the Residential Hall is open, you may need to reserve a hotel room. Please contact the IELC if you need a list of nearby hotels.


Dormitory arrangements must be made prior to arrival. Please see the Residential Life & Housing website for complete information. Vaccinations for meningitis are mandatory if the student is 22 years old or younger and is going to be living in the dormitories. The vaccination must have been received within the last five years.

IELC students are sometimes allowed to check-in to the dormitories one day before IELC Orientation begins, as "early arrivals," provided that housing fees have been paid and rooms are available. Housing must be notified in advance of your early arrival. There is an additional daily charge for early arrival. Also, be aware that a contract with the dormitories is a binding agreement; you will be obligated to live there until the end of the school year if you apply and do not cancel 30 days prior to the move-in date. Students moving in during the fall semester will be required to live there for the entire academic term (fall and spring semesters). Dormitories and apartments will not provide sheets, blankets, pillows, or towels. You must bring them with you or buy them here. We will organize a shopping trip during Orientation.


Housing must be arranged before arriving. A list of nearby apartments will be sent to you in your acceptance packet. Monthly apartment rent ranges from approximately $450.00 to $750.00. Please see the Apartment Guide for more information.

Paying Tuition And Fees

IELC tuition and fees are due by the first day of class. Tuition, fees, and application fees are non-refundable. You can pay by traveler's check, money order, or credit card. Make checks payable to: Board of Regents. If you are interested in pre-paying tuition for visa purposes, please contact our office for instructions. Pre-paid tuition is refundable in the event of a visa denial.

Cancelation Fee

By entering the U.S. on the IELC I-20, you are confirming that you will study at least one session at the IELC. If you transfer without attending the IELC, you will be responsible for a $500 cancelation fee.

Visa Information

We know that the process of obtaining a student visa can take time in some countries. If your I-20 expires before you obtain your visa, return the original I-20 to our office and we will send you a new I-20. If the Embassy asks for further documentation from the University concerning your admission, let us know what is required, and we will do our best to help.

Insurance And Health Services

IELC F-1 and J-1 students are required to enroll in the university medical insurance. All students taking one or more classes must enroll in the Student Health Center, and pay the fee of approximately $93 per semester.

Immunization and Health Screening Forms

Immunization and Health Screening forms MUST be returned to the IELC office one month before you arrive in Reno. If you arrive in Reno without these items it may delay your enrollment in classes and you can not participate in orientation. This will result in an additional $150 late orientation/testing fee. You will also be responsible for arranging and paying for your own health screening and immunizations.