Club sports manual

Annual renewal

Once a Club Sport has been granted full status with the Center for Student Engagement, the club must annually renew its status by meeting the following requirements each academic year:

• Elect a minimum of required officers for respective Competition Tier (president, treasurer and safety Officer)
• Must have previously been a recognized ASUN club or organization
• Must have seven undergraduate students enrolled in 1+ credits and registered on PackLife
• Must have the president and treasurer meet with their commissioner
• Must have the president and treasurer both complete the mandatory WebCampus trainings
• Must have an advisor, who is an employee of the University as full-time administrative faculty, academic faculty or classified staff
• Must have a coach, who is not an employee of the University (competitive clubs only), please see additional coach requirements in the coach description and responsibilities section
• Must have a constitution with the statement of non-discrimination and an officer removal process
• All club members must submit concussion form and liability waiver and complete the concussion module on WebCampus

In addition to the renewal above, the following must also be maintained for retention of council status:

• Elect a minimum of required officers for respective competition tier (president, treasurer and safety officer)
• Club membership must be open to the entire undergraduate University community and must be clearly communicated in their constitution and in meetings with prospective students
• The safety officer and an additional officer must be certified in CPR and first aid and be present at all club practices, games and competitions. Proof of certification must be submitted.
• Adherence to all University policies and procedures
• All club members are strongly encouraged to have medical insurance
• The club must continue to demonstrate unique services that cannot be provided by another club

After Club Sport recognition, sports club officers must attend a Club Sports Council meeting.

Probationary period

Each newly approved Club Sport will undergo a probationary period of one year. During this time the club must undergo the following:

• Demonstrate administrative prowess: Elect officers and schedule regular meetings and practices
• Attend Club Sport related meetings and designated training sessions
• Maintain membership: Clubs must maintain a minimum of seven members in conjunction with University policies
• Demonstrate financial stability: Must show the ability to effectively raise the necessary funds required to club function
• Follow all policies and procedures: As set by the Club Sport manual as well as the University Student Code of Conduct

Clubs may not regain membership if the club demonstrated ineffective student leadership or blatant club mismanagement. Club status is not permanent and can be revoked at any time.

The purpose of the tier system is to attempt to meet the needs of all of club sports that are recognized by the University. While many clubs are well organized and competitive in nature, others are organized more informally and gather around the shared enjoyment of a sport.

During the renewal process each club is asked to complete a renewal packet. In this packet, you include your desired tier and why you feel you fall under this category. The Center for Student Engagement will assign or reassign a tier to each organization.

Competitive tier

Compete at a competitive level or is a contact or combat activity (e.g. football, tai chi, jiujitsu, etc.)

Facilities

• Opportunity to request 1.5 hours, two days a week for practice on the intramural fields. Opportunity to request an unlimited number of home games during regular season (all practice games are pending space availability).

Requirements

• Must complete general requirements for ASUN recognition
• Must be registered/affiliated with a national association
• Must be competing for a national championship or equivalent on the club sports level (except for combat activities, which may or may not be competing)
• Must have a coach, as well as an advisor.
• Must have at least two members CPR and first aid certified (coach and safety officer preferred)
• A trainer can be present and onsite at all home games, as long as verified by University administration
• Safety officer must attend a training

Renewal forms

• NetID and emergency contact roster liability waivers
• Concussion training and form
• Officers’ CDC “Heads Up” certificate
• Two CPR/first aid certificates
• Coach volunteer form
• Coach concussion form
• Coach CPR/first aid certificate
• Coach CDC “Heads Up” certificate
• Agreement that club sports manual was read

Non-competitive tier

Does not compete or competition is not common and is not a combat or contact sport activity. Recreational or instructional components are built in to core of the club.

Facilities

• Receive tertiary priority for Intramural fields

Requirements

• Must complete general requirements for ASUN recognition
• Safety officer must attend a training

Renewal forms

• NetID & emergency contact roster
• Liability waivers
• Two CPR/first aid certificates
• Concussion trainings and forms
• Officers’ CDC “Heads Up” certificate
• Agreement that club sports manual was read

Overview

The Club Sports Council was established at the University of Nevada, Reno in order to enhance cooperation, create leadership opportunities and establish a sense of community for club sports. The Club Sport Council is comprised of one representative from each club.

Through the Club Sports Council, we hope to create a forum where information and ideas can be shared among the entirety of the Club Sports Coalition and to provide a platform to conduct official Club Sport Council business.

Each team is required to have one regular representative at every Club Sports Council meeting. This representative should be either the president, treasurer or safety officer. The information discussed at these meetings will then be relayed to the club members not present at the meeting.

Mission

The mission of the Club Sports Council is to provide avenues for clubs to learn from each other, to act as a liaison between the clubs, the Center for Student Engagement and Fitness & Recreational Sports staff, to promote club sports throughout the University and address matters that impact the coalition.

Purpose

The primary purpose of Club Sport Council meetings is to create a forum where information and ideas can be shared among the entirety of the Club Sports Coalition and to provide a meeting to conduct official Club Sport Council business. These meetings shall also serve as an opportunity for Fitness & Recreational Sports, ASUN, and the Center for Student Engagement to convey information about new policies or to notify clubs of any important deadlines.

Functions

• Serves as a partnership between all teams to address common needs and concerns
• The Club Sports Council acts as a forum for sharing ideas and expressing concerns regarding the Club Sports Coalition

ASUN commissioner

Serves as the liaison between the clubs sports, Fitness & Recreational Sports, and ASUN.

The Council is also joined by the Assistant Director, Student Engagement and the Fitness & Recreational Sports Services staff for sound advisement, leadership development and advocacy. All club members are encouraged to attend Club Sports Council meetings.

Meetings

Club Sport Council meetings will take place regularly during the academic year and as needed during the summer. If for some reason the Sports Council rep. is unable to attend, a proxy must be present at meetings. Consequences for missing meetings are as followed:

• 1st absence: Warning (Council notifies team of consequences for missing a meeting).
• 2nd absence: Suspension (team will not be allowed to practice until such a time as they attend a Club Sports Council meeting)
• 3rd absence: Dismissal (club is no longer recognized and must reapply for recognition)

The offending team has the opportunity to justify their absence to the Club Sports Council at the next meeting.

Student leaders are responsible for all of the day-to-day administration of the club. This includes all administrative responsibilities imposed by the Club Commission, the University of Nevada, and ASUN or the respective league. These responsibilities also extend to any financial obligations of the club or travel arrangements needed for competition. This is essential to the long-term goal of the Club Sports Coalition in order to foster student responsibility and leadership. Each team must elect a president, treasurer and safety officer; however, additional officers can be elected to share the responsibilities of any officer.

It is also the role of student leaders to promote good sportsmanship and appropriate behavior in line with the policies set forth by the Club Sports Manual.

President

• Read and understand the Club Sports Manual
• Enforce the Club Sports policies
• Maintain updated information on file with the ASUN Center for Student Engagement
• Assist and supervise fundraising projects
• Ensure that safety procedures are followed at all practice and games
• Submit facility requests for practices and games
• Make travel arrangements
• Coordinate fundraising events
• Keep record of all club activities
• Lead the club through the charter/renewal process

Treasurer

• Ensure club funds are processed through the University accounting systems
• Ensure club money is used properly
• Ensure club members have paid membership dues
• Track club finances
• Create and submit budget proposal for review
• Assist with club fundraising projects
• Turn in all financial paperwork
• Ensure no money is located in off-campus bank accounts
• Make sure all cash and monetary funds from any fundraisers or membership dues are deposited in their club central station account. Please be advised that Club Sports may not keep off campus accounts or any petty cash.

Club safety officer (for competitive clubs only)

• Currently certified in CPR and first aid
• Inform and train team members on safety plan.
• Train one other team member in the case of their absence
• Report injuries and incidents to Club Sports Council, ASUN Center for Student Engagement and Campus Rec. & Wellness
• Inspect equipment and maintain equipment
• Report safety hazards to Member Services Director, Fitness & Recreational Sports (775) 682-7173
• Obtaining and maintaining a first aid kit which is to be brought to all events and kept fully stocked
• Ensure that every event has someone present that is CPR/first aid certified

Non-student players

While members of a University recognized Club Sport team are required to be enrolled students of the University – it is understood that if any non-University persons participate in any practices, scrimmages, games and/or social functions they will not be covered by any University catastrophe insurance, liability or insurance of any nature. Any injuries and/or damage incurred as a result of participation are the responsibility of the injured.

Advisor description and responsibilities

It is required that each club must have a faculty advisor that is a full-time employee of the University as an administrative faculty, academic faculty or classified staff. Their role in the organization is to:

• Provide continuity with the history and tradition of past years
• Be the liaison between University policy and procedure and the success and actions of the club – advising them in an appropriate manner via the University Administrative Manual and Student Code of Conduct
• Arbitrate disputes/conflict mediator
• Keep the group focused on its purpose

Coach description and responsibilities

Only Competitive tier Club Sports are permitted to have a coach. Club Sport coaches serve in a University contingent worker capacity and are not to be paid. A contingent worker is defined as a person who performs services for the University that provide a benefit to a department or the University. Competitive club coaches are expected to be experienced individuals who possess technical knowledge of the sport and understands safe conditioning and training methods for University student participants. Competitive club sport coach involvement is to be structured to teach and to coach in practice and competition.

The selection of a competitive Club Sport coach is subject to the approval of the competitive Club Sport executive officers, Fitness & Recreational Sports department administrators, and the Associate Vice President of Student Life. Currently enrolled undergraduate and graduate students are not eligible to serve as coaches and/or in a coaching capacity. All prospective competitive Club Sport coaches operate and participate at their own risk; and must be in full compliance of the University contingent worker contract guidelines, which includes a background check screening.

Only competitive Club Sport officers serve as the liaison between Fitness & Recreational Sports department staff and all other University departments, programs and services. At any time, a competitive Club Sport coaches with contingent worker status can be removed from their role and duties as a coach and have their contingent worker contract canceled.

Coach responsibilities and expectations

• Teach and instruct club members
• Exercise reasonable care in the execution of all coaching duties to reduce risk of injury
• Promote good sportsmanship on and off the field
• Coordinate practices with the club president or club representatives
• Assist club officers in scheduling games
• Attend and supervise games and practices
• Strictly enforce alcohol, drug, hazing, sexual harassment and student behavior policies
• Restrict activities to coaching and not be involved in the management of the club qualifications
• Must provide proof of coaching qualifications and/or certifications
• Obtain and maintain current first aid and CPR certifications
• Not currently enrolled in undergraduate and/or graduate courses requirements
• Obtain liability, medical and/or travel insurance if requested
• Complete a background check
• Sign the University contingent worker contract
• Complete the CDC “Heads Up” training
• Sign the coach concussion form

Instructor description and responsibilities

It is possible that your Club Sport might wish to bring in a specialized instructor to train your club or teach your club a specific skill (i.e. CPR certification, targeted strength conditioning, specialized plays within your sport, etc.). In this instance, an instructor may be paid because they do not operate within your organization. They are simply instructors being brought on to train your club for an abbreviated amount of time.

• The instructor cannot be affiliated with your club or organization
• The instructor should be in no more than 6 trainings in an academic year
• Instructors should only be involved with practices or events centered on them (i.e. CPR training course, three day strength conditioning, etc.)

They must be paid though your club account, but you are able to request ASUN Club Support Funding for assistance in payment. However, they must sign the guest speaker contract and your club must turn it in to Central Station prior to any payments made.

The behavior of a Club Sports team, or individual, reflects on the entire Coalition and the University. Team officers and coaches are responsible for creating a club culture that is aligned with our Code of Conduct and University mission.

The conduct guidelines were developed to ensure that everyone involved with Club Sports is working towards the goals and philosophies of the coalition. These guidelines also ensure that all activities take place in a safe and sportsmanlike manner. Any violation of these policies may result in disciplinary measures by either ASUN, Fitness & Recreational Sports, or the University.

Any club member can fill out a report

Conduct guidelines

• Maintain communication with the ASUN and the Center for Student Engagement
• Demonstrate respect towards teammates, coaches, advisors and others within the Club Sports Coalition
• Comply with all university and Club Sports regulations
• Team members are responsible for their own behavior at all times, especially while traveling
• Club Sports participants are required to be drug and alcohol free when involved with a Club Sport team practice, competition or event

Consequences

These consequences serve as a basis or determining disciplinary action. However, serious infractions may warrant action that is not specified within these guidelines. The Club Commission, Fitness & Recreational Sports and the Office of Student Conduct reserve the right to enforce any disciplinary action that they deem necessary. The Director of Clubs and Organizations shall oversee the progress of consequence(s). Actions that may result in disciplinary action:

• Formal written or verbal complaints about individual or team behavior
• Damage to university property
• Participants practicing or competing without approval from the Center for Student Engagement, or allowing ineligible members to participate in club events
• Hazing

Elimination from recognition

• Team is removed from recognition
• Status cannot be renewed for one year

In order to provide a safe and fun athletic environment for Club Sport participants, it becomes imperative that the appropriate measures are taken in order to ensure success. Therefore, we highly encourage the below points to be considered whenever engaging in recreational or competitive play:

Injury prevention

Club officers, club members, volunteer coaches and advisors must emphasize safety during all club related activities.

• It is required that you have someone certified in First Aid/CPR in attendance at all practices and games. Clubs must have first aid kits available at all club activities. CPR and First Aid classes can be found at Red Cross online or by calling the Northern Nevada Chapter of the American Red Cross at 775-856- 1000. Safety officer, coaches and one additional officer must be certified.
• Develop and practice safety guidelines relevant to your sport.
• Obtain accident/medical and liability insurance through your National Association and/or governing body as appropriate for your organization and individual members.
• Inspect fields, facilities and equipment prior to every practice session, league game and special event. Report unsafe conditions to the staff at Fitness and Recreation Sports 775-784-1225 immediately. Do not use facilities, fields or equipment if they are unsafe.
• It is strongly recommended that all members of Club Sports have a physical exam prior to participation in club activities. The University Student Health Center can provide this service for a fee.
• If the University is closed due to inclement weather, do not hold practice or host games.

Safety protocol

It is important to remember that care must only be given by personnel certified to render such care. Gloves must be worn at all times and care must be taken to avoid contact with any bodily fluids. Note: All major and minor injuries that occur during club sport engagements must be reported to the University Risk Management Office.

Non-threatening injuries (minor injuries)

This includes abrasions, lacerations (minor cuts), contusions (minor bruising), sprains, strains, and other minor injuries

• Ask permission to help the individual
• If given permission:
  • Asses the nature of injury and condition of the patient, provide appropriate first aid
  • Be sure to provide care at the site of injury—never move the patient unless the location becomes unsafe
  • Never leave the patient under any circumstances until emergency care arrives (if needed) or you determine it is safe for them to leave on their own
• If you are unsure as to the extent of the injury, call 911
• If the patient seems disoriented, call 911
• If the patient refuses medical attention, note this on the injury report and make sure that the victim signs it
• Advise them to seek further medical attention
• Complete the Accident/Incident report form and turn in to Campus Recreation & Wellness AND ASUN/Student Activities.

Life-threatening injuries (major injuries)

This includes cardio-respiratory arrest (no pulse, no breathing), severe bleeding, fractures, concussions-dizziness, severe pain or any symptoms that indicate a severe injury.

• Call UNRPD and 911
• When calling 911 or UNRPD remember:
  • Identify yourself by name and what sport you are involved with
  • Tell them your location
  • Give an assessment of the injury
  • Describe what is being done to help them
  • Give the telephone number which you are using
  • Do not hang up first
  • If possible, wait by the phone in case there are further instructions
  • Be sure that someone meets the ambulance and leads them to the injured person
  • Be sure injured person’s belongings are taken care of
• After calling emergency services, Certified First Aid person can help
  • If the patient is conscious, ask their permission to help them
  • Assess the nature of the injury and provide appropriate care
  • Remain with the patient
  • Give a brief but complete account to the Emergency Medical personnel
  • Once the EMT arrives stay in the area to control the crowd
  • Ask others to leave the area
  • Once the patient is properly cared for contact Campus Recreation and Wellness and fill out an accident report

First aid kit

It is the responsibility of the Safety Officer to ensure that the First aid kit is available at all club events and that the kit is properly stocked. The following are recommendations for your First aid kit inventory:

• 40 (20 sets) of latex & non-latex gloves
• 10 towelettes
• 2 rolls of tape
• 1 tweezer
• 4 rolls of gauze wraps
• 4 triangular bandages
• Band aids
• 1 pair of scissors
• 10 sterile dressing pads
• Facial barrier (i.e. pocket mask)
• 10 non-sterile gauze pads
• 5 instant ice packs
• No ointments, medicines, or possible allergic substances can be contained within a club’s first aid box. Prohibited items include any over-the-counter drugs, any pain killers.

ASUN will provide First aid kits that Club Sports can check out prior to their events/games. However, if a club so wishes to supply their own, it is recommended that the above items are retained.

Safety binder

A safety binder is the responsibility of the clubs safety officer and is to be present at all club events and practices. Safety binders should include but are not limited to the following:

• Accident Reports
• Emergency protocols
• Copy of club’s roster with emergency contact roster
• Copy of insurance card for each participating member
• University contact list
• Emergency action plans

Trainers

Trainers are highly recommended to be present at all Club Sports home games, although they are required for competitive club sports. Trainers must provide their own equipment and all certifications must be on file with the Center for Student Engagement in order for a trainer to be approved. Trainers can be contacted from local medical facilities and asked to volunteer their time; another good contact would be the pre-physical therapy club.

All Club Sport members, coaches and advisors are permitted to travel in association with the business of their club. As representatives and ambassadors for the University, all individuals associated with the club are expected to behave in an appropriate manner at all times. Drivers and passengers are expected to follow University policy and federal, state and local laws. Club Sports travel requirements are designed to promote the safety of all club members while traveling to and from Club Sports events and tournaments.

Travel paperwork

All club sport travel requires that a UNR travel request form, travel waiver, roster, and Itinerary form must be submitted to the Assistant Director of Student Engagement, Clubs and Organizations no later than 15 days prior to date of departure. Each traveling member must submit a Club Sports Liability Waiver form and drivers must submit a driver’s waiver form to the Assistant Director of Student Engagement, Clubs and Orgs prior to travel. All forms are located on the Center for Student Engagement website under club sports.

All clubs upon return from travel must submit travel forms within 10 days.

Mileage regulations

A majority of the club’s competitions/games must be within 400 miles of the Greater Reno area. Club Sport teams will only be allowed to compete outside a 400-mile radius with the approval of the Associate Vice-President of Student Life.

50-400 miles

Requirements

• Fill out and turn in University Travel Request
• Fill out and turn in Travel Information Report
• Fill out and turn in Personal Vehicle Travel checklist (if PVT option chosen)
• Fill out and turn in Team Travel Roster
• Photocopy of ALL driver’s valid driver’s license and automobile insurance card (if PVT option chosen)
• Turn in Google Maps route if driving or plane tickets/quote if flying
• Turn in agenda of trip

1-250 mileage stipulation

For travel within 250 miles from the Greater Reno area clubs may travel via personal vehicle. Personal Transportation is defined as noncommercial or rental vehicles.

251-400 mileage stipulation

For travel between 251-400 miles personal vehicle use is permitted insofar as all traveling members stay overnight and return the following day OR for travel within this mileage, clubs can hire third-party transportation for out-and-back service.

401+ miles

Requirements

• Fill out and turn in Extended Travel Proposal
• Fill out and turn in University Travel Request
• Fill out and turn in Travel Information Report
• Fill out and turn in Team Travel Roster
• Turn in Google Maps route if driving or plane tickets/quote if flying
• Turn in agenda of trip

401+ mileage stipulation

For travel 401 miles or more clubs must utilize commercial transportation or a third party is required.

Outside of 500 miles

Requirements

Competitive Clubs may travel outside of 500 miles at the discretion of the Dean of Students

500+ mileage stipulation

For travel 500 miles or more clubs must utilize commercial transportation, or a third party is required. All out-of-region travel must be approved by the University before any commitments or travel arrangements can be made by or for the Club. The Assistant Director of Student Engagement will consider the following before approving any out-of-region travel requests:

Quality of the event – potential for valued experience

• Location of the event
• Options for safe travel to the event
• Cost to the Club
• Number of club members who will participate in the event
• Number of opportunities for participation at the event (example: number of competitions)
• Trip duration (round-trip from the University) and time away from the University
• Impact on academic mission of the University

Clubs are required to travel as a Club. In the event that a member of the Club is unable to travel with the Club, the Assistant Director, Student Engagement may authorize that member to use his/her personal vehicle to travel separate from the club.

All travel must be approved in advance. If the travel request is denied, the club members may NOT travel on their own. The event/tournament host will be notified that the University club is not approved to participate. If clubs choose to travel without permission, their ASUN recognition status will be jeopardized.

Note: Alcohol and or illegal drug use is NEVER permitted while participating in Club Sport activities. Club Sport activities include, but are not limited to, club practices, games, travel to and from games/practices, training sessions, recruitment events, and social functions. Abuse of this policy will lead to disciplinary action up to and including suspension of the club and/or members, after appropriate due process by Fitness and Recreational Sports, ASUN/Student Activities, and/or the University Office of Student Code of Conduct.

Driver responsibilities

Drivers are responsible for the safety of all passengers and are expected to use extreme care when transporting club members to an event/tournament. Drivers must be capable of operating a vehicle (rested, alert, etc.) and comfortable operating the type and size vehicle being used. Additionally, the driver is expected to:

• Inspect the tires and adjust the seat and mirrors before starting the vehicle.
• Ensure that the vehicle is not driven if there is a mechanical problem.
• Make sure that you are comfortable with the size of the vehicle.
• Ensure that all passengers are in their seat belts prior to departure.
• Focus on driving. Do not change the radio station, adjust the temperature, talk on cell phones, etc. The front seat passenger is
• responsible for those items.
• Obey all traffic, parking, and safety laws, including the speed limit. Drivers assume responsibility for all traffic and parking tickets.
• Keep a safe following distance.
• Drive defensively - be prepared for the unexpected.
• Use caution when traveling or stopping on unpaved surfaces to avoid getting stuck.
• Reduce speed in rain, fog, snow or ice. Change drivers often. Pull over if conditions are too hazardous for safe driving.
• Report all traffic violations to the Assistant Director of Student Engagement, Clubs and Organizations within 24 hours of your return to campus.
• Cell phone use laws will be abided by, including NO TEXTING while operating the vehicle.

Personal vehicles

It is the responsibility of the club officers and advisor to make sure that the owner of any vehicle used for club purposes has adequate automobile insurance coverage. The University assumes no responsibility for the use of private vehicles. Only approved travelers may ride in the vehicle.

Note: The owner of the vehicle assumes liability for everything that happens to and in that vehicle.

The University of Nevada, Reno does not provide accident/medical or health insurance for club members, and is not responsible for paying medical costs associated with injuries incurred through participation in voluntary club activities. It is strongly recommended that all club members (for his/her own protection) have an accident/ medical plan in effect prior to participating in club activities such as:

• A private medical plan – Blue Cross, PEBP, etc.
• The University offers a Health Insurance Plan for students that may be purchased

Some clubs may be required to secure accident/medical or liability insurance coverage for their members.

“Some student organization events/activities, both on and off campus, may involve potential for risk. A review of current case law suggests that in addition to the student organization as a group, individual members and officers may incur some liability in the event of a claim. Registered student organizations, particularly those involved in potentially hazardous activities, are encouraged to investigate the purchase of liability insurance for their club’s activities” (as taken from the “Student Organization Handbook”, Seattle: University Printing, Revised September 2010).

Taken November 22, 2010, from the University of Washington, Department of Recreational Sports Program “Club Sports 2010-2011” manual.

Planning an event, scrimmage or game can give your Club Sport an opportunity to become more involved in campus life at the University. Whether the event involves gaining new members for a club, hanging out with members of only your club, or holding an event that the entire campus can enjoy, events help to celebrate all that campus life is about.

The Student Events Advisory Board (SEAB) serves as a clearinghouse for all student events on campus. The board is housed in the ASUN Center for Student Engagement and is comprised by various departments including Fitness Recreation and Sports. For any type of Club Sport Engagement, a SEAB form will need to be submitted prior to reservation of space on campus.

Practice

1. Submit an Event form on PackLife and attend a SEAB meeting as instructed
2. Review and sign Field Permit
3. Club Sport officers should inspect fields and facilities prior to every practice or game
4. Fields must be cleaned and all equipment stored at the end of every use

Games

1. Submit an Event form on PackLife and attend SEAB meeting as instructed
2. Review and sign Field Permit
3. Reserve ESI security for the game or scrimmage
4. Recommended to hire an Athletic Trainer or EMT to cover home athletic game
5. Club Sport officers should inspect fields and facilities prior to every practice or game
6. Fields must be cleaned and all equipment stored at the end of every use

Club Sport groups must have the following to obtain a field permit

• SEAB completed and approved
• Security required and verification provided for games/scrimmages

Hazing policy

Hazing is against state law. All hazing allegations will be handles by the Department of Student Conduct.

University Policy:

“Hazing has no place within a community of scholars. The Board of Regents of the Nevada System of Higher Education (NSHE) affirms its opposition to any form of hazing. UCCSN institutions advocate civility in society and an adherence to the fundamental principles of honesty, integrity, respect, fairness, development of the individual character, and sensitivity to the dignity of all persons. These principles should be fostered and nurtured in a broad spectrum of activities that yield social, intellectual and physical benefits. Therefore, hazing of any nature is unacceptable at any public institution of higher education in the State of Nevada.

• No member or alumnus of the NSHE community acting as an individual or part of a group shall conduct or condone hazing activities.
• Hazing is defined as any method of initiation into or prerequisite to becoming a member of the community college or university community, or any group associated therewith, engaged in by an individual that intentionally or recklessly endangers another individual. Any activity upon which the initiation into or affiliation with an organization or group is directly or indirectly conditioned shall be presumed to be forced activity, the willingness of a individual to participate in such activity notwithstanding. Hazing may occur on or off the premises of the organization and/or educational institution. Hazing is most often seen as an initiation rite into a student organization or group, but may occur in other situations.
• Hazing activities may include, but are not limited to:
  • Any physical activity, such as whipping, beating, branding, forced calisthenics, exposure to the elements, forced consumption of food, liquor, drugs or other substance or any other brutal treatment or other forced physical activity that is likely to adversely affect the physical health of the person.
  • Any situation which subjects the individual to extreme stress, such as sleep deprivation, forced exclusion from social contact, required participation in public stunts, or forced conduct which produces pain, physical discomfort, or adversely affects the mental health or dignity of an individual.
  • Any expectations or commands that force individuals to engage in an illegal act and/or willful destruction or removal of public or private property.
• Each institution within NSHE shall develop clear procedures for dealing with hazing, requirements for reporting hazing, clear reporting lines for infractions, investigation procedures, and potential discipline. Each institution shall apply a reasonable person standard, and the discipline shall be proportionate to the infraction. All disciplinary actions or sanctions shall be congruent with Chapter 6 of the code and appropriate bylaws. Both individuals and organizations committing an offense under this anti-hazing policy may be found in violation and be subject to appropriate disciplinary sanctions.
• An allegation of hazing, reporting of a suspicion that hazing may have occurred, or a request for an investigation of hazing may be initiated by anyone. Campus policies shall designate the appropriate place and method of reporting. Each campus is encouraged to develop an educational program about the serious danger and risk involved in any hazing activity and the subsequent harm that can occur to both the individual subjected to hazing and those engaged in hazing.
• Each campus shall develop procedures and policies to report cases of hazing that fall under Nevada Revised Statutes.

To report an allegation of hazing, please contact the Office of Student Conduct, Clark Administration Building, Lake Level, 784-4388. All investigations of hazing and procedures for adjudication shall follow Section II of the University’s Student Code of Conduct.”

• Use of illegal drugs while traveling, practicing or competing
• Consuming alcohol at any club function
• Verbally abusing or threatening any participants, spectators, officials, employees or coaches
• Striking or attempting to strike participants, etc.
• Causing damage to facilities or equipment
• Use of obscene gestures or profanity

Guidelines for safe travel

• Clubs must adhere to the travel itinerary submitted to and approved by University Administration.
• All passengers must be authorized to participate in Club Sports activities (members, coaches, advisors) and listed on the approved Team Travel Roster.
• There may be only as many passengers in the vehicle as there are passenger seat belts.
• All travelers must wear seat belts.
• When using multiple vehicles, all vehicles must depart at the same time and travel together. All vehicles must follow the approved travel route and stop as scheduled.
• Luggage must be packed so that the driver's view is not obstructed.
• The front seat passenger in each vehicle must take responsibility for reading maps, providing directions to the driver, changing the radio stations or temperature, assisting with vehicle maneuvering as needed (e.g. to park in a difficult spot), controlling the passengers, and staying awake, so the driver can concentrate on driving.
• All other passengers must behave in a manner that does not distract the driver.
• No single driver may drive for more than 6 ¼ hours without stopping. If the driver is fatigued prior to that time period, switch immediately.
• No travel may occur between the hours of 11:59pm and 5:00am.
• As stated within the University of Nevada administrative manual as well as the Student Code of Conduct, no alcohol will be consumed.
• In cases of inclement weather (including, but not limited to, road closures or “no Unnecessary Travel” advisories) the Club Leader will contact the Center for Student Engagement Assistant, Director of Clubs and Organizations.
• In cases of inclement weather returning from competition (including, but not limited to, road closures or “no Unnecessary Travel” advisories) the Trip Leader shall notify the Center for Student Engagement. After consulting, the Center for Student Engagement will determine if the club should continue on the planned or alternate route.
• Before travel, a University travel request form, transportation waiver, roster and travel itinerary must be submitted 15 days prior to departure
• Upon return, travel forms must be submitted within 10 days
• Each club has the option of turning in a travel request for each game prior to the season commencing
• A driver waiver must be submitted each time before travelling

Membership dues

Membership dues are fees club members must pay to the club to be considered an active member in the club. Club Sports are not required to have membership dues to be considered an ASUN recognized club, but they are not prohibited from having them.

• If Club Sports choose to have membership dues, several requirements must be met:
  
  • Dues must be the same amount for each member.
  • If there are multiple tiers, then each tier must have the same rate for each member of that tier.
• Criteria for multiple tiers must be clearly outlined
• Any member who pays club dues must receive a receipt, proving a payment has been made.
• All dues must be deposited through Central Station before use elsewhere.
• Clubs may not keep any membership fees, donations, etc. as petty cash. All monies must be deposited in your Central Station account.