You can find answers to the most commonly asked questions about rules and regulations here, as well as the most important policies that apply to graduate students in English. If you have a question not answered here, please contact the director of graduate studies.
To audit a class the student must sign up through Admissions & Records. You cannot sign up for an audit through MyNevada. Audit credits DO count toward the six credits required to maintain a TA-ship or the three credits required to maintain active standing. But audit credits do not count toward the total number of credits required for the degree, and audited courses may not be used to fulfill degree requirements. Audit credits are covered by grant-in-aid. Although audited courses cannot be applied to a degree program, they do appear on a student's transcript.
Comprehensive exam (795), Thesis (797), and Dissertation (799) enrollment
To enroll in the Comprehensive Exam (795), students must have completed their foreign language requirement(s) and filed their Program of Study. To enroll in thesis (797) or dissertation (799) hours, students must have filed their Program of Study. Permission forms to register for these course numbers are available from the English Department Office and require your chair's signature.
The two most important sources for information about deadlines are the Graduate School's website and the University Academic calendar, accessible from your MyNevada webpage. It is a good idea to consult these sources every semester, print the pages, and record key dates in your planner.
Grant-in-Aid caps for TAs, and Letters of Exception
The Graduate School's grant-in-aid for TAs is capped at nine credits per semester, but exceptions can be made. If your curricular needs are such that you plan to enroll in more than nine credits in a given semester, notify the Director of Graduate Studies explaining what courses you will be taking and how they contribute to your graduate program. Pending approval of your request, the Director of Graduate Studies will send a Letter of Exception to the Graduate School, which will consider making an exception to the nine-credit fee waiver cap. There is a processing time involved, so notify the Director of Graduate Studies as soon as you know what courses you plan to take.
Grant-in-Aid for Foreign Language courses
If you are a TA and are registered for a foreign language course to meet requirements for your degree, you should notify the Director of Graduate Studies of the course. The Director of Graduate Studies will send a Letter of Request to the Graduate School, which will then consider covering your foreign language course through a grant-in-aid fee reduction. However, the Graduate School does not grant fee reductions for an open-enrollment course through the University's 365 Learning. Summer foreign language courses are not covered by grant-in-aid.
Incompletes for 795, the Comprehensive Exam
If a student does not take the exam in the semester for which he or she registered, the instructor assigns a grade of "I" (incomplete), and the student may take the exam the following semester without reregistering. After the student takes the exam, the instructor uses a "Change of Grade" form to submit the grade.
If the student does not take the exam the following semester, the Incomplete will revert to a "U" (Unsatisfactory = Fail) unless an Incomplete Extension form is filed. That form is available from Admissions and Records (in person-it is not online).
Internships (Eng 736)
The steps to setting up an internship are as follows:
- Enlist an English Department faculty member to supervise the internship.
- Choose an internship and a site supervisor.
- Write an internship proposal that both the faculty supervisor and site supervisor agree to.
- Pick up 736 Internship permission form from the English office.
- Get your faculty supervisor's signature. (Must determine number of credits; internships are variable credit and can be taken from one to four credits.)
- Signatures needed: faculty supervisor, committee chair, site supervisor, director of graduate studies
- Return signed form to English office, and they will clear you to register.
- Internships may not be used to fulfill course requirements for the degree (unless the degree requires an internship).
No more than four credits of 736 may be counted toward the degree.
Leave of Absence
The Graduate School grants a Leave of Absence for medical reasons and other emergencies. To request a Leave of Absence, a student should fill out an Application for Leave of Absence form, downloadable from the Graduate School. The form should be signed by the student's chair and then the Director of Graduate Studies. As the application states, Leaves of Absence are treated the same as Withdrawals for financial aid purposes. If the student returns to his/her study before the date indicated on the Leave of Absence Application, he/she needs to request to the Grad School to be reinstated. Note that the Graduate School's clock still ticks during the student's leave-six years for M.A.s, eight years for Ph.D.s.
Students in graduate programs at the University of Nevada, Reno are required by the Graduate School to enroll in a minimum of three graduate-level credits in each fall and spring semester to remain in graduate standing. Those failing to do so will be dropped from graduate standing to graduate special status. It is at the discretion of the Department of English, subject to the regulations of the Graduate School, whether students who fail to maintain graduate standing are to be readmitted to the program at any subsequent date. Students who are unable to take the minimum number of credits in a given semester should thus request a leave of absence in writing, using the form available from the Graduate School, if they wish to retain their standing in a graduate program.
To keep a teaching assistantship, a graduate student must continue to make satisfactory progress in a graduate degree program. A TA must register for a minimum of six graduate credits each semester to maintain an assistantship. In addition, he or she must pass at least 10 graduate credits each year. It should be noted that these are Graduate School minimums; meeting them does not prove satisfactory progress in English.
Overload work for those on TA
If you are a TA in English, and you wish to take on additional work of any kind (e.g., tutoring, extra teaching, paid research help to a faculty member), please first talk with your committee chair about the advisability of that extra work. If your chair approves of that extra work in the context of your work for the TA and your progress on your degree, please ask your chair to send an email to the Director of Graduate Studies expressing approval of that extra work. If the Director of Graduate Studies approves the work overload, the English main office will generate a Work Overload form, which the Director of Graduate Studies signs. The office sends the signed form to the Graduate School. The overload work must be approved by the Graduate School before the TA begins the work.
Program of Study
The English Department strongly advises students to form their advisory committee and file their Program of Study form in a timely fashion. M.A. students should complete their Program of Study form in their second semester of study, while Ph.D. students should do so in their third semester. Filing your Program of Study on this schedule will reduce delays in your time to graduation. You may not sign up for the Comprehensive Exam (795) until your Program of Study is filed and your foreign language requirement has been met.
The following is an ordered plan for Programs of Study, from first to last step. Although it looks involved, we have found that this procedure saves everyone time in the long run. Please bring your transcripts, course records, draft Program of Study, and checklist to all meetings.
- Fill out a draft Program of Study during or after consultation with your chair.
- With your chair, check the form, looking at transcripts and using degree checklist, making note of how the foreign language requirement has been met. Chair does not sign in this step.
- Meet with the Director of Graduate Studies to check the form.
- After Director of Graduate Studies OKs the form, type it neatly, print, and obtain the signatures of your chair and other committee members.
- Get the signature of Director of Graduate Studies by short appointment. The Director of Graduate Studies oversees the next three steps:
- The Main Office sends Program of Study to Graduate School.
- The Graduate School checks the form, signs, files, and returns copy to the English department.
- The English department notifies you that your approved Program of Study is on file or that revision is necessary.