CMS Terminology

Our particular CMS system has its own set of terminology that we need to know.


This CMS system uses what it calls an xID to identify each page, folder and component that is created. For example, the xID of the university homepage is x10 and the Provost Office page is x1056. They are numbered sequentially in order that they are created and the sequence of numbers has no relationship to the page’s place within the site.

Tip: If you know the xID of a page, you can go straight to it by typing it followed by .xml as the address. For example if you put it will take you straight to the President’s Office home page.

You can determine the xID of any page on the published site by viewing the source code and looking at the source. If you ctrl-f (the browser find function) "body id", it will show you the page's id number. Each time a page is created, it is assigned a unique ID. For example, shows up as:

<body id="x37516">

An Easier Way of Finding xID: Use The PageID Fetcher

The PageID Fetcher for Chrome Browser allows you to quickly obtain the PageID without looking at the source code manually. Upon installation, you can press Ctrl+Shift+Z on most UNR pages and it should bring up a box containing the xID. From there, simply press Ctrl-C on the page you are looking at to copy the xID, and then Ctrl-V to paste it into the other search window/tab within the CMS. Easy, right?

You can download the PageID Fetcher here.


Files that are marked to be published (in "workflow" below) will automatically be published to the website multiple times throughout the day in what as known as an "incremental" publish (only pages that have changed since the last publish). There are also a few "full" publishes that happens at times when the traffic to the site is low, which rebuild the entire site from scratch.

As of right now, all servers have a full publish on an bihourly cycle. These publishes start at the top of every two hours and take about fifteen to twenty minutes to complete. In emergencies, (eg, a failed publish), this cycle may be overridden by a web administrator. However, please be advised not to manually publish too often, as that crashes the server. We recommend contacting the Web Development team before doing a manual publish.
Occasionally, you may find that you have disconnected from the server whenever modifying the CMS, but relogging into the CMS generally fixes that. 

Pages, Folders and Components

This is discussed more in depth in Left Column Tools. You will hear the terms Pages, Components, and Folders mentioned many times in relationship to creating pages in the CMS. In short:

  • Pages: Are web pages that people can see
  • Components: Are chunks of data that pages can reference
  • Folders: Are used to organize pages and components

Workflow and Assigned Pages

Pages are edited within the CMS using "workflow". There can be many different work flows depending on how your account was set up and the pages that you are editing. As part of the workflow process, pages will be "assigned" to you, meaning you can only edit them unless you assign the page to someone else.

Workflows also perform the following tasks:

  • Check In / Check Out: In order to edit anything within the CMS, you must “Check Out” the content first. This makes it so that no two people can be working on the same content at the same time. Any edits you make while the content is checked out will not be updated on the website. When you are finished with your edits, you must “Check In” the file before the edits are published to the website.
  • Mark for Publish: In addition to being checked in and out, content is also marked as published (or not marked for publish). Files that are marked for publish will appear on the live website and files that are unmarked for publish will be removed from the live site.


The easiest way to think of schemas is as templates. Schemas are the types of content that a page contains. There is a different schema for the home page, for the section front pages, the press releases, and more. There are many factors that will determine how the page ends up looking, but two pages made with the same schema will have the same types of content.

As with finding out the xID of a page by viewing source, you can also determine the schema of the page by looking at the same line. In this case, the schema is “UNRHome”.


Taxonomy is a way of categorizing certain items. Primarily this is used for news and events items in order to properly “tag” a news story as being related to various colleges and departments on campus as well as by what type of audience. For example, if the College of Science were having a new student orientation, the news story would probably get tagged with:

  • College: College of Science
  • Department: Office of New Students
  • Audience: New Students

Section Control and Site Control

For each section in the CMS there is a “section control” component that adds information that an entire section of the site uses. Only system administrators have access to modifying the information that is in section control, so if you need something changed on a global level, contact a system administrator.

There is also a “site control” component that adds information for the entire website.