Digital Measures

The University uses a software package called Digital Measures to collect and format the information required for academic faculty merit applications.  It is mandatory for all faculty to use this package.

Contact Jonathan Lay if you have questions about the Digital Measures system and you are faculty in College of Business

Contact Russell Stone if you have questions about the Digital Measures system.

Frequently Asked Questions about Digital Measures

In previous years I submitted physical copies of my journal publications and other supporting documentation, do we still do this?

Yes, you will print out a copy of your Merit Application out of the Digital Measures System and attach it to any physical supporting documentation you would normally have provided.

I am an Administrative Faculty Member, do I have to use Digital Measures for my Merit Application?

NO, the Digital Measures System is not setup to collect the required information from Administrative Faculty. You will submit the same paper merit application that you have done in the past.

The Digital Measures System asks for a lot of information I wouldn't submit with my regular Merit Evaluation, am I required to fill it all out anyways?

NO, the Digital Measures System is setup to be able to collect all pertinent information and be a good repository of information for reporting and analysis. You do not have to fill out everything in the system, just the information that you would normally submit with your Merit Evaluation. An example would be: When inputting a publication it asks for Page Numbers, ISBN, URL as well as other information. These are optional fields that you can fill in if you want, but is not required. To reiterate, if you would include the Volume # in your merit evaluation under the old system, you have to include it in Digital Measures, if you would not include the Volume # in your merit evaluation under the old system, it is not a required field.

Under Administrative Data (yearly data) what is meant by sufficiency?

Sufficiency is to differentiate between full time and part time faculty.  In the Sufficiency box, it provides two options: Participating and Supporting.  Participating is used if the person is a full-time faculty and supporting is used if the person is a part-time instructor (LOA).

What is meant by % of time dedication to the Schools Mission?

It is at 100% for a full-time faculty if the combined percentage of time spent by the person on teaching, research and service is all related to the College. It is less than 100% if the faculty has a joint appointment between various colleges. We don't have joint appointments for the regular (full-time) college faculty.

What is instructional full-time equivalency?

It is the percentage out of 100% to determine if a faculty's employment with a unit is full time or not. It is at 100% if a faculty's appointment with a unit is full-time. For all College participating faculty, the full-time equivalency (FTE) is at 100%.

I input my Role Statement for a certain year but I don't see it?

The Role Statement prints out at the end of the "Evaluation Form."  Print out your evaluation form and then scroll down to the bottom of the document. You should see a page titled "Role Statement."

I am working with a student on their Honors Thesis. How do I account for this?

There is a section called "Directed Student Learning". You are able to define an activity that accounts for the Honors Thesis as well as assign that to a specific student.

I am working with a student on an internship but that course is not listed in Scheduled Teaching. Where do I account for this?

There is a section called "Directed Student Learning". You are able to define an activity that accounts for "Supervised Clinical, Practicum, or Internship" as well as assign the activity to a specific student.

There are courses from previous years listed. Do I need to fill out information for those courses?

No, right now you only need to fill out information for the 2006 year. The other courses are in there for reporting purposes. For our AACSB accreditation, we need to have all courses back to 2003 to build the necessary reports.

Under Publications, what exactly is an editor?

You will automatically be included as the editor of your own work, but if you have others edit your work, you may add them too.

When you enter a Publication or Conference/Seminar Presentation, is it required to fill out the “Abstract/Synopsis” in the text box?

It is not required; you may if you would like to include an Abstract/Synopsis.  You will want to fill out anything that you would like the Personnel Committee’s to be able to assess your performance on.  If you do not feel this is important to your merit, you do not have to include the information.

I noticed that there is a publication in my information that says it was entered by another faculty member. How did they do this?

When entering a publication and you choose the author of the publication if you choose it from the drop down list instead of typing it in, it will associate that publication with the person that you added as an author. It is HIGHLY RECOMMENDED that you type in all of the authors names. If you choose them from the list you could add items to a faculty members merit application that they do not want and potentially affect their merit.

What does served "ex officio" mean?

Often, chief executives are said to serve as ex officio members of their board, meaning that they attend board meetings "by reason of their office," rather than through elections. Other ex officio members could be government officials who are required to represent the government as part of a major grant provision. These delegates are appointed because of the position they hold and not because they have expressed particular interest in the organization.