5,104: Insurance and Maintenance for NSHE Owned Vehicles

Revised: June 2012

Newly purchased or donated vehicles are set up for automobile liability and physical damage coverage (including comprehensive, collision, and theft protection) through Business Center North (BCN) Purchasing upon acquisition of the vehicle. For purchased or donated vehicles departments must complete an NSHE Owned Motor Vehicle Form (URM-004) and submit to the BCN Risk Management Office and the Attorney General's Office within 30 days of the vehicle acquisition.

Vehicles Less Than and Including Ten Years Old:

The premiums for automobile liability and physical damage coverage are paid out of a central university account. Liability coverage is mandatory and is maintained and paid through this account as long as the vehicle is owned by the University. Physical damage coverage is paid through the central account until the age of the vehicle reaches ten years.

There is a $300 deductible for each automobile physical damage claim. Departments are responsible to pay the deductibles for accidents and claims involving their vehicles. Currently there is no deductible for liability only claims.

Vehicles Older Than Ten Years Old:

If a department wishes to retain physical damage coverage after the vehicle is ten years old they may do so by completing "Vehicle Change Reporting Form" and submit it to the BCN Risk Management Office. All departments are notified by the BCN Risk Management Office when the physical damage coverage for a vehicle is due to be discontinued. If the department chooses to retain the coverage, the premium is assessed directly to the department.

The cost for physical damage coverage generally ranges between $85 and $150 per vehicle per fiscal year. A new rate is established each year and is communicated to all departments through the BCN Risk Management Office.

Golf/Utility Carts:

Physical damage insurance for carts is not paid through the central university account. If a department wants to have this coverage for their carts, a NSHE Owned Motor Vehicle Form (URM-004) must be completed and submitted to the BCN Risk Management Office. The cost for this coverage is billed directly to the department. The rate is the same as the general automobile rate for each fiscal year. Carts are not covered under the property insurance program.

The BCN Risk Management Office maintains a master list of all UNR vehicles and carts and the insurance coverage that is in place. On an annual basis, and in conjunction with budget planning processes, all departments are notified by the BCN Risk Management Office regarding vehicles and carts that need to be considered for coverage through the individual department. This notification generally occurs in February or March of each year.

Maintenance:

Each department is responsible to obtain routine maintenance and necessary repairs of their vehicles through 3^rd party vendors or general contracted vendors if applicable. On campus services are not available.