Academic and Administrative Faculty - Getting Started on Campus

Successful onboarding requires the combined efforts of the new employee, their department and the various support units on campus. Recognizing that Nevada employment sites are spread over a large geographic region, some elements of the checklist may require an in-person visit and therefore more time than specified.

The checklist below is designed to help you quickly review information related to benefits and services, job responsibilities and workplace policies and procedures.

Quicklinks (if viewing online)

BEFORE YOU START

    • Return a signed letter of offer to your department by the date indicated on the offer letter.
    • Request official transcripts from your highest completed degree granting institution mailed to UNR/HR MS 238 (deadline is 30 days from start date).
    • Enroll for New Hire Benefits (offered weekly) and New Hire Campus Orientation (offered monthly) by contacting Professional Development & Training via http://teaching.unr.edu/trainingpage/.
    • Determine if your employment verification and visa (if applicable) documents are current since you will be required to provide documentation that verifies your identity and/or authorization to work on your first day of employment.
    • Provide a valid mailing address for yourself during this transition period. If your address changes before your first day of employment, please notify, your department and the HR Department (MS 238, UNR, 784-6035). The address on file must be an off-campus address or P.O. Box. Personal mail should not be sent to a campus address.
    • If not a US citizen or permanent resident alien work with your department and the Office of International Students and Scholars (OISS) to coordinate visa sponsorship http://www.unr.edu/oiss/.
    • If required, complete authorization to conduct preemployment and/or background check.
    • Identify your transportation options and apply for a parking permit if applicable http://www.unr.edu/parking/.

FIRST DAY OR PRIOR

    • Complete and sign the I-9 form and W-4 (bring documentation of identity and authorization to work).
    • Complete SSA-1945 Statement Concerning Your Employment in a Job Not Covered by Social Security
    • Complete a notarized oath as follows:
      • I, ____________________________________________, do solemnly swear (or affirm) that I will support, protect and defend the Constitution and Government of the United States, and the Constitution and Government of the State of Nevada, against all enemies, whether domestic or foreign, and that I will bear true faith, allegiance and loyalty to the same, any ordinance, resolution or law of any state not withstanding, and that I will well and faithfully perform all the duties of the office of_________on which I am about to enter; (if an oath) so help me God: (if an affirmation) under the pains and penalties of perjury.
      • Not required for non-US Citizens
    • Review and sign Personnel / Payroll Action Form (PAF)
    • Review and sign Terms of Employment (contract)
    • Complete Personal Data Form
    • Complete paperwork for keys
    • Receive President's Memo on a Drug Free Workplace
    • Sign the Receipt Form for the NSHE Policy Against Sexual Harassment
    • For Administrative Faculty only: Review and sign Position Description Questionnaire (PDQ)
    • Confirm that your department has registered you for New Hire Benefits and New Hire Campus Orientation session. If not, contact Professional Development & Training to register.
    • For those that are not US citizens or permanent resident aliens, follow instructions and complete Employee Notification Sheet. Call (775) 784-6663 to arrange an appointment with the Nonresident Alien Tax Specialist WITHIN YOUR FIRST 5 DAYS.

FIRST TWO WEEKS

    • Confirm with your departmental representative that your hiring documents and New Hire Packet have been processed through Human Resources and Payroll so that you can obtain a Wolfcard (university ID), enroll for benefits and receive a payroll check.
    • Retain the Employee Identification number you will receive in the mail. The Employee ID will be used as your personal identifier for University business systems and transactions. Your Employee ID will also appear on your Personnel Action Form (PAF) and your pay advice (check stub).
    • Obtain your University Identification Card (WolfCard) from the JTSU ID Center
    • Obtain building keys or access cards you need for your work area.
    • Complete Payroll Direct Deposit Authorization (if desired)
    • If you are academic or administrative faculty, select a retirement investment option, complete the appropriate enrollment form received in Benefits Orientation I and submit the form within five (5) days of your orientation date. Return enrollment forms for retirement and supplemental benefit elections to Benefits Office, MS/240.
    • If an agreement to cover an amount of your moving costs was part of your offer letter, submit those expenses according to the reimbursement procedures available at http://www.unr.edu/vpaf/controller/.
    • For academic faculty, visit Teaching and Learning Technologies (TLT) at www.it.unr.edu/tlt/ for an orientation to instruction resources and training programs on campus. This site includes how to get started and training offered – including WebCT.
    • If your job duties require access to any University administrative systems (i.e. HRMS for payroll, CAIS for budget, Ad Astra for scheduling), find out if access has been requested and if you have been scheduled for training classes.
    • If you are required to drive a State Motor Pool vehicle (or drive your own vehicle as part of your duties), make sure you have a valid Nevada driver’s license. Your driver’s record may be screened and you may be required to attend training classes.
    • Once you have your Wolfcard (Campus ID) you can deposit funds on it for the Advantage Cash and Wolfbucks programs. Deposits to Advantage Cash and WolfBucks can be made at Housing, Cashier's Office in the Student Services Building and via various machines on campus. WolfBucks can be used to make purchases on campus (bookstore, copies, Lombardi) including food. Advantage Cash us is just for food purchases from one of the food service locations and when using Advantage Cash you receive a five% discount and are not taxed on your purchase. When using WolfBucks in Food Service areas you do not receive a five% discount and your sale is subject to tax. http://www.unr.edu/wolfcard/
    • Review Computing and Network Use Agreement at http://www.it.unr.edu/guidelines/networkuse.asp

FIRST TWO MONTHS

    • Sign up to view your advices (direct deposit pay stubs) exclusively online by electing the paperless advice option. Employees electing the paperless option will not receive a hard-copy advice each payday and will instead receive an e-mail message with a link to the Employee Self Service System so they can log on and retrieve their current advice and previous advices from the current fiscal year. To enroll in the paperless advice program employees can choose the paperless advice option by either (1) going to their payroll office or (2) by logging onto ESS.  You will need your employee ID#, email address and PIN to log onto ESS. 
    • Learn about your department’s goals and mission, how the department is organized, what are the college and/or department bylaws and what are the reporting relationships
    • Review your duties and responsibilities with your supervisor and a copy of your Position Description Questionnaire (PDQ) for administrative faculty and role statement for academic faculty
    • Review the holiday and leave information at http://www.unr.edu/vpaf/hr/benefits/leave.html
    • Identify and document the goals and performance standards related to your position
    • Understand the performance management process, what your responsibilities are, what your supervisors responsibilities are and the timeline of the process.
    • Review Administrative Manual for UNR, Nevada Administrative Code and Nevada System of Higher Education (NSHE) Handbook for rules that govern your employment
    • You may be selected to participate in New Hire Surveys to enable assistance with your personal onboarding experience and identify potential for improvement in the process. If selected, you will be contacted after approximately 30 days of employment to arrange a convenient discussion time.