Special Events Insurance
Overview
BCN Risk Management desires to assist event holders and sponsors in responding to the university system's insurance and indemnification requirements. Toward that end, the BCN Risk Management Office offers a Special Event Insurance program for event sponsors. This coverage is available only for events that will be held on a BCN campus. Risk Management facilitates coverage, but coverage conditions and underwriting rules are solely that of the private insurance company that sponsors the program. Organizations are not required to use this insurance facility. They may arrange for and provide their own insurance coverage from any insurer that meets the university system's insurance and indemnification requirements.
Obtaining Coverage
The group or individual desiring insurance must complete an application through the BCN Risk Management Office. Once the application is reviewed, our office determines whether the event can be insured - with the assistance of the insurer in some cases - and determines the premium charged for the gathering or event.
Some groups or individuals wishing to use our grounds and facilities may not need liability insurance. This is determined on a case-by-case basis by the BCN Risk Management Office.
We need approximately 2 weeks advance notice to complete the application and review process.
For more information on purchasing this coverage, contact the BCN Risk Management Office at (775) 784-6139.
Basic Coverages
- Bodily injury to those other than employees/volunteers of the group or individual
Types of Events Covered
- Seminars
- Social gatherings
- Receptions
- Business meetings
- Exhibitions
- Picnics
- Banquets
- Some types of music concerts
- Some sporting events
- Many other events are covered through this insurance program
Types of Events Excluded
- Aircraft
- Balloon rides
- Boxing, wrestling and contact sports
- Circuses
- Carnivals
- Rap or heavy metal concerts
- Mechanical amusement rides or services
- Pyrotechnics or explosives
Claims
If there is an injury during a covered event, call the police if necessary, and contact the BCN Risk Management Office as soon as possible. Please gather as much information about the loss as possible through witness statements, pictures and written notes.