Field Trip Information
Field trips can be valuable learning experiences. However, they can also present certain risks and hazards, some of which may be unacceptable. Faculty/staff members who are planning to conduct field trips should perform their own risk analysis and at the same time determine if the field trip lends itself toward achieving the learning objectives of the course. If the field trip isn't essential toward achieving the learning objectives of the course, then perhaps the field trip isn't necessary to undertake.
Field Trip Guidelines
The following guidelines/considerations are recommended to supplement existing procedures established by an institution or department.
General Planning
- Identify hazards and dangers specific to the trip that might impact the health and safety of participants.
- Identify special requirements for participation - level of fitness, special skills, etc.
- Ask participants about special needs that might need to be accommodated.
- Plan for emergencies by bringing a cell phone and first aid kit.
- Maintain a roster of participants and leave it with your institution or department.
Transportation
- Determine transportation needs - such as what type of vehicle or other transportation might need to be arranged and who is authorized to drive. (Remember that only employees are authorized to drive university owned vehicles.)
- Make sure all drivers have a valid driver's license.
- Determine route, schedule and assign drivers ahead of time.
- Take adequate breaks to ensure drivers are sufficiently rested.
- If a 15-passenger van will be used, click here to obtain information from the NHTSA regarding the operation and loading of 15-passenger vans.
Communication
- In advance, make participants aware of identified hazards, dangers, special requirements, schedules, routes, lodging, rules of conduct, policies and emergency procedures.
- Obtain emergency contact information from each participant.
Compliance with Policies
- Faculty, staff and students must comply with institution and university system policies while on the field trip.
Insurance/Accidents
- Employees are covered by workers' compensation and liability insurance while in the course and scope of their employment.
- Students are not covered by workers' compensation or liability insurance. (The University of Nevada, Reno has field trip insurance that provides limited coverage in the event of an injury.)
- It is recommended that students have medical insurance and that the coverage is verified.
- Immediately report accidents during a field trip to the BCN Risk Management Office at (775) 784-6139.
Waivers
- A waiver signed by the student should be considered. The waiver should be specific to the activity. Legal counsel should be consulted for waiver language and requirements. Sample Activity Release.