Employee Travel
The Travel Office is located in Ross Hall room 104 or 784-4167
The Travel Office is responsible for assisting and reimbursing employee(s) travel on behalf of the university. In order to document the business purpose of university travel, a claim must be completed and approved for any university business-related travel for which the university incurs expense (airfare or car rental charged to a university purchasing card) even if the traveler requests no reimbursement.
- UNR Travel Rate Changes (effective October 1, 2007)
- University Travel Policies can be found in the University of Nevada, Reno Administrative Manual section 1,401 - 1,490
- Per Diem Travel Rates Domestic
- State Mileage Reimbursement Rates
- (University Administrative Manual Section 1,413)
- For an employee using his/her own personal vehicle for the State’s convenience, the mileage reimbursement rate is 58.5 cents per mile, effective July 1, 2008.
- For an employee using his/her own personal vehicle for the employee’s convenience, the employee will be reimbursed at one-half the standard mileage reimbursement rate of 29.25 cents per mile, effective July 1, 2008.
- Maximum Travel Per Diem Allowances for Foreign Areas
- State of Nevada - Per Diem Rates (October 1, 2007 through September 30, 2008)
UNR Travel Card:
- UNR Travel Card Application (Word) - UNR Travel (Corporate Sponsored) Credit Card-Employee Application.
- UNR Travel Card Program Summary (Word) - This new program has replaced Diners Club.
Other Information:
- UNR Athletic Department Travel Policy and a check list for Team Travel
- Travel Check List - Double check your items before you send in your claim!!
- PCard Expenditures Relating to Travel - Information regarding which back-up documents go to pcard and which go with your travel claim.
- Contracted Car Rental - State of Nevada - State of Nevada Contracted Car Rental Vendors, Pricing and Contracts.
- Rental Agency Quick Reference (PDF) - For more information regarding rental car vendors, contract numbers, pin numbers etc. click here.
Forms and Instructions:
- UNR Direct Deposit Request for Employee Travel Reimbursements
- Employee Travel Request Form (PDF) - Used to request all out-of-state travel
- Instructions on "How-To" fill out the Employee Travel Request Form (PDF)
- Claim for Employee Travel Expense Form (PDF) - Reimburse employee for expenses incurred during travel status
- Instructions on "How-To" fill out the Claim for Employee Travel Expense Form (PDF)
- Travel Documentation "Cheat Sheet" - Additional information to help you fill out your travel claim correctly.
