Independent Contractor, Guest Speaker & Participant Support


Independent Contractor, Guest Speaker & Participant Support (Forms)


Who is an Independent Contractor?


Generally, an independent contractor is an individual performing services to another entity on a contract. The hiring entity has the right to control or direct only the result of the work done by the independent contractor and not the means and/or methods of accomplishing the result. Individuals performing services for the university will be considered employees unless a determination is made that such individuals can be appropriately classified as independent contractors.

A person is not an independent contractor simply because there is an agreement as such or because the hiring department permits him considerable discretion and freedom of action. Agreements or contracts with individuals or sole-proprietors “doing business as” (dba) are subject to independent contractor determination guidelines, while agreements or contracts with partnerships, corporations, or other organizations will be subject to purchase order guidelines and requirements. Visit BCN Purchasing Department's website.


How to Process Independent Contractor Payments

Currently, there are two methodologies for processing independent contractor payments within the university. See our IC form determination flow chart (PDF).

  • Procedure for Independent Contractor Payments (Word)
  • Procedure for Guest Speaker Payments (Word)

How to Reimburse Travel Expenses only to Independent Contractors (Word)

NSHE Insurance Requirements

An independent contractor must carry insurance policies, unless expressly waived in writing by NSHE. Contact Risk Management/Workers' Compensation Office or call (775) 784-4394.

  • Contractor Insurance Requirements (Web)
  • Workers’ Compensation Waiver Chart (PDF)
  • Sample Certificate of Insurance (PDF)

Additional Information
  • How we determine whether one is an independent contractor (Word)
  • IRS rulings on independent contractor status determination (Word)
  • Issues related with determining independent contractor status (Word)