Accounting Services & Accounts Payable

Accounting Services & Accounts Payable (ASAP) located in Ross Hall, room 103 or at 784-4168.

ASAP is responsible for processing all internal financial accounting transactions, establishment of petty cash funds, processing payments to university vendors, organizations, institutions and individuals (other than employees) for goods and services provided to the university, and reimbursement of expenses (excluding travel) incurred on behalf of the university by employees. Furthermore, ASAP is responsible for assuring compliance with the State of Nevada, Nevada System of Higher Education and the University of Nevada, Reno's rules and regulations relative to the expenditure of University funds. Please navigate to the left for all Policies, Procedures & the University Administrative Manual.

Accounting Services processes and audits the following University internal transactions: Journal Voucher, Transfer Vouchers, Internal Department Purchase Orders (IPO) and Daily Postage Charges. Accounting Services is also responsible for Stop Payments, Wire Transfers, Stale Dated Checks and providing a copy of a cancelled check.

Accounts Payable is responsible for processing payments to vendors, organizations, institutions, and individuals (other than employees), for goods and services provided to and for the University. Accounts Payable is also responsible for the maintenance of W-9's (Request for Taxpayer Identification Number and Certification) and the issuance of annual 1099 forms to vendors paid by the university. All vendor payments linked to purchase orders are processed by this department.

 

Instructions for Processing External Payment Documents (Word)

Accounts Payable Personal Directory

 

Other Information:

Forms and Instructions: