Student Events Advisory Board

 

Step one (1)

Step two (2)

Grade A: High Risk

1. Complete and submit SEAB form online at: https://asun.unr.edu/Government/Forms/seab.aspx
2. Set up appointment prior to attending SEAB with Asst. Dir. Student Activities – Clubs & Orgs., Molly McCormack 784-6589 or mmmccormack@unr.edu. (Must be 4 weeks prior to your event/program)
3. Attend meeting with the SEAB at least 4 weeks prior to your event. SEAB meets EVERY Wednesday at 3:00pm in President’s Conference Room, located in ASUN/Student Activities Center, 3rd floor, JCSU. **
4. Consult with “Event Timeline” located online at:
http://www.unr.edu/stsv/studentactivities/seab/EventPlanningTimeline.pub
** Special programs that may present logistical, security, or high risk management issues may be moved into special committee format to ensure all issues are addressed and appropriate University departments are present.

Grade B: Mild to Medium Risk

1. Complete and submit SEAB form online at: https://asun.unr.edu/Government/Forms/seab.aspx
2. Consult with Asst. Dir. Student Activities – Clubs & Orgs., Molly McCormack. 784-6589 or mmmccormack@unr.edu. (Must be 3 weeks prior to your event/program)
3. Consult with “Event Timeline” located online at:
http://www.unr.edu/stsv/studentactivities/seab/EventPlanningTimeline.pub
4. The SEAB committee will review your request and contact you regarding the approval status of your event.
5. Schedule follow-up meeting with Asst. Dir. Student Activities – Clubs & Orgs., Molly McCormack. 784-6589 or mmmccormack@unr.edu
6. DO NOT ATTEND SEAB MEETING

Grade C: Little Risk

1. Complete and submit SEAB form online at: https://asun.unr.edu/Government/Forms/seab.aspx
2. Consult with Asst. Dir. Student Activities – Clubs & Orgs., Molly McCormack. 784-6589 or mmmccormack@unr.edu. (Must be 3 weeks prior to your event/program)
3. Consult with “Event Timeline” located online at:
http://www.unr.edu/stsv/studentactivities/seab/EventPlanningTimeline.pub
4. DO NOT ATTEND SEAB MEETING

Grade D: Tabling, Informational sessions, etc

 

 

Purpose

The SEAB is housed within Student Activities and is meant to serve university clubs and organizations in both of its capacities as an advisory and advocacy board. The board is modeled within a student development framework that understands and encourages clubs and organizations to be contributors to an overall active student life on the campus of the University of Nevada, Reno. Further, it encourages the exploration of programmatic efforts without taking away the ownership of events from sponsoring organizations. Ultimately, the board serves as a clearinghouse of information while granting approval of student club and organization sponsored events.

We respect the autonomy, mission and purpose of each event and understand the value in diversity of all programming efforts. All programming efforts are seen as equal in the eyes of the board. By assisting the clubs and organizations in grounding their programs within the framework of a solid programming effort, we believe we create solid learning opportunities within the co-curricular classroom and thus support the overall learning mission of our learning community. The board does this by:

  1. Assisting clubs and organizations with navigating and negotiating university, departmental and ASUN policy and procedure. Board guidelines and regulations do not exist per say. Rather, the main role of the board is to assist student leaders in staying within the framework of policy and procedures while making sure we maintain the integrity of the programming effort.
  2. Risk management and liability issues are explored and changes to programming efforts are discussed with the student representative and then jointly we recommend to the club or organization the importance of making necessary adjustments to ensure the success and safety of the overall program and its participants and attendees. Security needs are assessed and assigned.
  3. The board consists of university professionals from the various areas whose policies and procedures have a direct impact on programming efforts. These areas include university scheduling, police, student union scheduling, and Student Activities/ASUN. In bringing this group of professionals together, student clubs and organizations benefit from the years of experience each member has in event planning. Further, they are advised on the ins and outs of policy and procedure from university professionals who care about the success of their programming effort.
  4. By attending SEAB meetings, clubs and organizations are also made aware of resources available to them because of their recognized status through ASUN and GSA. Hence, we are able to assist clubs and organizations in saving precious fiscal resources while still maintaining the integrity of their programs. Further, we are able to connect clubs and organizations with services and programs provided by various university departments that will have a positive impact on their program. For example, there is staging available through Lawlor Special Events Center and the union, sound systems available through TLT and Flipside, food services, etc.
  5. Further, relationships between the student clubs and organizations and their advisors are strengthened via the advisors approval of the event (signature required) prior to the student representative’s attendance at SEAB. This encourages dialogue between the advisors and the students they advise and the programming effort.

Contact Person/Chair:

Molly McCormack, Assistant Director of Student Activities- Clubs & Orgs.

Phone: 784-6589

Email: mmmccormack@unr.edu