Forms
These are the official forms needed to conduct business within the Associated Student of the University of Nevada. All forms should be turned into the ASUN/Student Activities Center on the 3rd floor of the Joe Crowley Student Union.
Spending Money
- Credit Card & Costco Request Form
- Request for Check Form
- Internal Accounting Form
- Prize From
- State of Nevada Sales Tax Exemption Letter
- IRS Determination Letter - Section 501(C)3
- Signature Card for Club Accounts
Looking for Money
- Clubs and Orgs 2008-09 Funding Application
- Getting Donations?
- Cash Gift Form– a donation made without an expectation of a benefit, i.e. Money
All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided - Gift-in-kind Form– a non-cash donation made without an expectation of a benefit, i.e. Food for event, Equipment, etc. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided.
- Sponsorship Form– a cash or non-cash donation made with an expectation of a benefit such as advertising. None of the donation is tax-deductible since a benefit is being received such as recognition within advertising or promotional pieces.
- Cash Gift Form– a donation made without an expectation of a benefit, i.e. Money
Travel Paperwork
- You must fill out University Paperwork before and after you travel. For insturctions on how to fill out the forms please read ASUN Travel Paperwork
- 15 days before you leave (Travel Request)
- Within 5 days of returning (Team Travel Claim)
Contracts, Agreements and Grants
All contracts, agreements and grants must FIRST go to the ASUN/Student Activities Accounting Office so the appropriate university personnel’s signature can be on the contact, agreement or grant. The authority is invested only in the UNR Controller. Any and all contracts, agreements, grants without appropriate prior approval are null and void and do not represent an obligation on the part of the university or ASUN/Student Activities to make payment. This includes all contracts, agreements or grants paid out of all university accounts including student club accounts, funds granted to clubs by ASUN, etc. Please contact the office at 784-6589 or studentactivities@unr.edu before you move forward with your activity.
Before Bringing a Performer to Campus
- "How to Guide" for Contracts- Read before you bring a vendor to campus
- Contract Checklist- Will help to guide you with the process and timeline
- Nonbinding Offer Letter- To be used when seeking estimates and/or information about performer
Bringing a Performer to Campus
- Not Paying for the performance?
- Paying for the performance?
- W-9 Form
- Independent Contractor "Offer Letter" & Independent Contractor Form
- An independent contractor is an individual performing services and payment goes directly to the individual. http://www.unr.edu/vpaf/controller/ics.html
- Agencies and/or Company "Offer Letter"
- This letter is to be used when payment for the performer goes directly to the agency or company.
- Insurance Needs for performance
- Affidavit of Rejection of Coverage Form- Individual/Sole Proprietor
- Certificates of Insurance-
- Proof of the required insurance is evidenced by a Certificate of Insurance on an Acord 25 form provided by the contractor’s insurance agent or broker and must be in the possession of the Nevada System of Higher Education (NSHE) before the work or activity starts. The Certificate of Insurance must be filed with the contract so that it can be found in the event of a claim.
- More Information and the following information can be found on the Risk Management Website:
- Certificate of Insurance Requirements
- Requesting a Certificate of Insurance
- Certificate of Insurance-Sample
