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Change a Program or Major/Minor/Certificate

Change a Program or Major/Minor/Certificate

If you have any questions, please contact the UCCC Secretary at 682-8076 or the Provost's office at 784-4710.

Program changes

The process varies slightly depending on the type of change that you wish to make.

What type of change do you want to make?

Name changes with no curriculum change:

To change the name of a program, the department and college C&C committees must approve the proposal before it may be considered by the UCCC. Additionally, if the program is a graduate level program, the Graduate Council must approve the change before the UCCC may consider it. Once a change to a graduate program has been approved at the department and college levels, the proposal should be sent to the Provost's Office for routing to the Graduate Council. If recommended for approval by the University Courses and Curricula Committee, the change also requires Academic Affairs Council approval before it may be implemented.

The following changes to programs require the approval of the Northwest Commission on Colleges and Universities, our regional accrediting body.

  • Emphases, etc.: converted to a major
  • Degree, Major: new or elimination
  • Degree, Major: name change with significant curriculum change
  • Degree, Major: cosmetic name change w/no curriculum change
  • Certificate: new or elimination

NWCCU approval must be obtained before the change types listed above may be implemented to insure that students in those programs are eligible to receive federal financial aid. Federal aid is available only to students in accredited programs.

The NSHE form for program changes, including a name change, is the Academic Program Change form. In addition to this form, the UCCC requires catalog copy, and letters of support from any affected departments. Print the section of the current catalog that will be changing and mark up the copy with changes. Catalog copy is available from the online catalog , a PDF of the program may be created from the online catalog using the print icon at the top of the program listing. A technical review will be performed before the proposal is added to the next UCCC meeting agenda. The technical reviewers will contact the author(s) of the proposal if additional information is needed. Proposals are very often prefaced by a memo highlighting important information from the form and/or offering information not included on the form. The memo will include the signature of the submitter and may include the signatures of department chair, college C&C representative or college dean/associate dean.

The proposal packet may be scanned and emailed to the Provost's office at ucc@unr.edu. If the paperwork does not include all required signatures, the submission must be sent by your UCCC representative or they must be cc'd on the email.

Name change with significant curriculum changes:

To change the name of a program and make significant curriculum changes, the department and college C&C committees must approve the proposal before it may be considered by the UCCC. Additionally, if the program is a graduate level program, the Graduate Council must approve the change before the UCCC may consider it. Once a change to a graduate program has been approved at the department and college levels, the proposal should be sent to the Provost's Office for routing to the Graduate Council. If recommended for approval by the University Courses and Curricula Committee, the change also requires Academic Affairs Council and Board of Regents approval before it can be implemented.

The following changes to programs require the approval of the Northwest Commission on Colleges and Universities, our regional accrediting body.

  • Emphases, etc.: converted to a major
  • Degree, Major: new or elimination
  • Degree, Major: name change with significant curriculum change
  • Degree, Major: cosmetic name change w/no curriculum change
  • Certificate: new or elimination

NWCCU approval must be obtained before the change types listed above may be implemented to insure that students in those programs are eligible to receive federal financial aid. Federal aid is available only to students in accredited programs.

The NSHE form for program changes, including a name change, is the Academic Program Change form. In addition to this form, the UCCC requires catalog copy, letters of support from any affected departments, and updated transfer agreements. Print the section of the current catalog that will be changing and mark up the copy with changes. Catalog copy is available from the online catalog , a PDF may be created from the online catalog by using the printer icon at the top of the program listing. A technical review will be performed before the proposal is added to the next UCCC meeting agenda. The technical reviewers will contact the author(s) of the proposal if additional information is needed. Proposals are very often prefaced by a memo highlighting important information from the form or offering information not included on the form. The memo will include the signature of the submitter, and may include signatures of the department chair, college C&C representative and/or college dean/associate dean.

The proposal packet may be scanned and emailed to the Provost's office at ucc@unr.edu. If the paperwork does not include all required signatures, the submission must be sent by your UCCC representative or they must be cc'd on the email.

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Significant structure change with no name change:

To make significant structural changes to a program with no name change, the department and college C&C committees must approve the proposal before it can be considered by the UCCC. Additionally, if the program is a graduate level program, the Graduate Council must approve the change before the UCCC may consider it. Once a change to a graduate program has been approved at the department and college levels, the proposal should be sent to the Provost's Office for routing to the Graduate Council. If recommended for approval by the University Courses and Curricula Committee, the change also requires Academic Affairs Council and Board of Regents approval before it can be implemented.

The following changes to programs require the approval of the Northwest Commission on Colleges and Universities, our regional accrediting body.

  • Emphases, etc.: converted to a major
  • Degree, Major: new or elimination
  • Degree, Major: name change with significant curriculum change
  • Degree, Major: cosmetic name change w/no curriculum change
  • Certificate: new or elimination

NWCCU approval must be obtained before the change types listed above may be implemented to insure that students in those programs are eligible to receive federal financial aid. Federal aid is available only to students in accredited programs.

The NSHE form for program changes, including significant structural changes, is the Academic Program Change form. In addition to this form, the UCCC requires catalog copy, letters of support from any affected departments, and updated transfer agreements. Print the section of the current catalog that will be changing, and mark up the copy with changes. Catalog copy is available from the online catalog  , a PDF can be created using the printer icon at the top of the program listing. A technical review will be performed before the proposal is added to the next UCCC meeting agenda. The technical reviewers will contact the author(s) of the proposal if additional information is needed. Proposals are very often prefaced by a memo highlighting important information from the form or offering information not included on the form. The memo will include the signature of the submitter, and may include signatures of the department chair, college C&C representative and/or college dean/associate dean.

The proposal packet may be scanned and emailed to the Provost's office at ucc@unr.edu. If the paperwork does not include all required signatures, the submission must be sent by your UCCC representative or they must be cc'd on the email.

Credit changes

When making minor adjustments to the required credits or changing the credit distribution within programs, the department and college C&C committees must approve the proposal before it may be considered by the UCCC. Additionally, if the program is a graduate level program, the Graduate Council must approve the change before the UCCC may consider it. Once a change to a graduate program has been approved at the department and college levels, the proposal should be sent to the Provost's Office for routing to the Graduate Council. This type of change does not generally require approval beyond the UCCC level; however, it will be evaluated upon UCCC approval to be sure that all appropriate approvals are received prior to implementation.

There is no specific form for this type of change. Compose a cover memo to the UCCC describing the change, the department's rationale for the change, and any other useful information. The memo should describe the department's process for accommodating students who declared the major prior to the change or deletion. The submitter, department chair, and college C&C representative or college dean/associate dean typically sign off on the memo. The UCCC requires catalog copy, and letters of support from any affected departments. Print the section of the current catalog that will be changing and mark up the copy with changes. Catalog copy is available from the online catalog , a PDF can be created by using the printer icon at the top of the program listing. A technical review will be performed before the proposal is added to the next UCCC meeting agenda. The technical reviewers will contact the author(s) of the proposal if additional information is needed.

The proposal packet may be scanned and emailed to the Provost's office at ucc@unr.edu. If the original paperwork does not have any signatures, the submission must be sent from your UCCC representative or they must be cc'd on the email.

Required course changes

When making minor adjustments to the required courses within a program, department and college C&C committees must approve the proposal before it may be considered by the UCCC. Additionally, if the program is a graduate level program, the Graduate Council must approve the change before the UCCC may consider it. Once a change to a graduate program has been approved at the department and college levels, the proposal should be sent to the Provost's Office for routing to the Graduate Council. This type of change does not generally require approval beyond the UCCC level; however, it will be evaluated upon UCCC approval to be sure that all appropriate approvals are received prior to implementation.

There is no specific form for this type of change. Compose a cover memo to the UCCC describing the change, the department's rationale for the change, and any other useful information. The memo should describe the department's process for accommodating students who declared the major prior to the change or deletion. The submitter, department chair, and college C&C representative or college dean/associate dean typically sign off on the memo. The UCCC requires catalog copy, and letters of support from any affected departments. Print the section of the current catalog that will be changing and mark up the copy with changes. Catalog copy is available from the online catalog , a PDF can be created by using the printer icon at the top of the program listing. A technical review will be performed before the proposal is added to the next UCCC meeting agenda. The technical reviewers will contact the author(s) of the proposal if additional information is needed.

The proposal packet may be scanned and emailed to the Provost's office at ucc@unr.edu. If the original paperwork does not have any signatures, the submission must be sent from your UCCC representative or they must be cc'd on the email.

Elective course changes

When making minor adjustments to the elective courses within a program, department and college C&C committees must approve the proposal before it may be considered by the UCCC. Additionally, if the program is a graduate level program, the Graduate Council must approve the change before the UCCC may consider it. Once a change to a graduate program has been approved at the department and college levels, the proposal should be sent to the Provost's Office for routing to the Graduate Council. This type of change does not generally require approval beyond the UCCC level; however, it will be evaluated upon UCCC approval to be sure that all appropriate approvals are received prior to implementation.

There is no specific form for this type of change. Compose a cover memo to the UCCC describing the change, the department's rationale for the change, and any other useful information. The memo should describe the department's process for accommodating students who declared the major prior to the change or deletion. The submitter, department chair, and college C&C representative or college dean/associate dean typically sign off on the memo. The UCCC requires catalog copy, and letters of support from any affected departments. Print the section of the current catalog that will be changing and mark up the copy with changes. Catalog copy is available from the online catalog , a PDF can be created by using the printer icon at the top of the program listing. A technical review will be performed before the proposal is added to the next UCCC meeting agenda. The technical reviewers will contact the author(s) of the proposal if additional information is needed.

The proposal packet may be scanned and emailed to the Provost's office at ucc@unr.edu. If the original paperwork does not have any signatures, the submission must be sent from your UCCC representative or they must be cc'd on the email.

Change a minor

To change a minor, the department and college C&C committees must approve the proposal before it may be considered by the UCCC. This change does not require approval beyond the UCCC level.

There is a form for this type of change, the New or Changed Minor Proposal form. Complete the following steps on the form:

Step 1 - identify the submitter and the basic minor information.

Step 2 - check the third box "change an existing minor" and then check all of the applicable boxes below (change choices are: title, entrance requirements, minimum GPA requirements, course list or credits, description or other).

Step 3 - (a) only. Catalog copy is required. Copy and paste the current catalog copy into the form and make changes or print out the copy on a separate sheet of paper and mark the changes. Catalog copy is available from the online catalog , a PDF can be created by using the printer icon at the top of the program listing.

Step 4 - provide the rationale for the change.

Step 5 - (a) - (c) describe the effects of the change.

Step 6 - Approval signatures. Proposals are very often prefaced by a memo highlighting important information from the form or offering information not included on the form. The memo should describe the department's process for accommodating students who declared the minor prior to the change or deletion. The memo will include the signature of the submitter, and may include signatures of the department chair, college C&C representative and/or college dean/associate dean. The UCCC also requires letters of support from any departments that will be affected by the proposed change.

A technical review will be performed before the proposal is added to the next UCCC meeting agenda. The technical reviewers will contact the author(s) of the proposal if additional information is needed.

The proposal packet may be scanned and emailed to the Provost's office at ucc@unr.edu. If the original paperwork does not have any signatures, the submission must be sent from your UCCC representative or they must be cc'd on the email.

Change a certificate

When making changes to a certificate, department and college C&C committees must approve the proposal before it may be considered by the UCCC. Additionally, if the program is a graduate level program, the Graduate Council must approve the change before the UCCC may consider it. Once a change to a graduate program has been approved at the department and college levels, the proposal should be sent to the Provost's Office for routing to the Graduate Council.

There is no specific form for this type of change. Compose a cover memo to the UCCC describing the change, the department's rationale for the change, and any other useful information. The memo should describe the department's process for accommodating students who declared the major prior to the change or deletion. The submitter, department chair, and college C&C representative or college dean/associate dean typically sign off on the memo. The UCCC requires catalog copy, and letters of support from any affected departments. Print the section of the current catalog that will be changing and mark up the copy with changes. Catalog copy is available from the online catalog  ,  a PDF can be created by using the printer icon at the top of the program listing. A technical review will be performed before the proposal is added to the next UCCC meeting agenda. The technical reviewers will contact the author(s) of the proposal if additional information is needed.

The proposal packet may be scanned and emailed to the Provost's office at ucc@unr.edu. If the original paperwork does not have any signatures, the submission must be sent from your UCCC representative or they must be cc'd on the email.

Other changes

For changes not listed above, please call the UCCC Secretary at 682-8076 or the Provost's Office at 784-4710 for information.

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