An F-1 visa and F-1 student status may be granted to an individual who is a bona fide student qualified to pursue a full course of study at an academic or language institution that is authorized by the U.S Citizenship and Immigration Services (USCIS) to admit and enroll international students.
F-1 is the most commonly used visa by students who come to the United States to pursue full-time graduate or undergraduate study.
When applying for an F-1 visa, the individual must prove to a U.S. consular official at a U.S. embassy/consulate office abroad that s/he wishes to enter the United States temporarily and solely for the purpose of study and that s/he has a permanent residence in a foreign country that s/he has no intention of abandoning.
Prospective UNR students will usually receive a Form I-20, the Certificate of Eligibility for Non-immigrant (F-1) Student Status, from the Office of International Students and Scholars. Immediate family members (spouse and dependent children) of F-1 students may apply for an F-2 visa.
Dependents in F-2 status are not allowed to work in the United States under any circumstances.
Request for I-20 Form
The following students need to request a change of their I-20 form:
Students who change their undergraduate major (Must be an official change from the new UNR department and Admissions and Records first. OISS can check for the official change on the Student Information System (SIS)
Students who are extending the number of years needed to graduate (See information below)
Students who are changing from F-2, B-2, or other visas to F-1
Students who have lost their I-20's or need them replaced
Students who have new family members (dependents)
Students who want to request an I-20 for family members (F-2 visa) to enter the U.S. (See information below)
Students who add to their undergraduate or graduate program of study
Special Note: Graduate Students who want to change their degree program must completely reapply to the new department through the Graduate Student Office. Acceptance into the new program is not guaranteed.
The request for a new I-20 Form is available online or at the OISS. Request a new I-20 by printing and completing the top portion of the I-20 application. Students who are adding new family members (dependents) need to complete the family member section. When completed, please return the form to OISS. In some cases an appointment with the International Student Advisor may have to be made. For questions or an appointment, please call OISS at 784-6874.
Extension of a Program of Study
A student must apply for an extension of a program of study if s/he is unable to complete his/her study within the established time limit. The established time limit is the date on line #5 of the student's initial I-20 ("complete studies no later than [date]").
Extension beyond the authorized period is possible only under special circumstances such as legitimate academic or medical reasons.
Application Procedures
To apply for an extension of a program of study, an F-1 student must do the following:
Obtain a letter in support of the request for extension of program from his/her academic advisor, department chair, or physician.
Request a new Form I-20 from OISS by completing an I-20 request form.
Make an appointment with the International Student Advisor and bring the completed I-538, his/her letter of explanation, the letter of recommendation from his/her academic department or a physician, evidence of financial resources, and his/her new Form I-20.
Reinstatement
If the student is not eligible for an extension of a program of study, s/he must apply for reinstatement on Form I-539 and must make an appointment to see the International Student Advisor. Reinstatement is not guaranteed.
F-2 Family Member Entry to the U.S.
A student in F-1 status who would like to bring his/her spouse and/or unmarried minor children (under 21 years old) to the United States, may ask for a new Form I-20 from OISS. To request an F-2 I-20:
Complete the request for I-20 form giving the names and birth dates of spouse and dependent children, and provide evidence of financial support (for example, bank statement or letter from a UNR department). A student must show $7000 for the spouse and $3000 for each child.
The student must endorse the new Form I-20, by completing line 11 on pages 1 and 3 before mailing it to his/her dependent(s). The student should mail the following items to the dependent(s):
New Form I-20 (all pages)
Evidence of financial support
The student should instruct his/her dependent(s) to take these documents to the nearest U.S. consular office or embassy to apply for F-2 visa(s). The U.S. embassy or consulate may not issue a visa unless it is satisfied that the dependent has a residence in a foreign country to which s/he plans to return and has no intention of abandoning.
OISS will need 1 to 2 working days to process this request.
NOTE Dependents in F-2 status are not allowed to accept employment in the United States. F-1 students must be sure that they have adequate funds to support themselves and their dependents before bringing them to the United States.
How Do I Stay in Status
Enroll in a minimum of 12 (undergraduate) or 9 (graduate) new credits each semester. If you plan to enroll in fewer credits due to special cirucmstances, you must first come to OISS to apply for a reduced course load. Classes that are audited or repeated are not included in the 12 or 9 credits necessary to satisfy Imigration and Naturalization Service (USCIS) requirements.
Keep your I-20 up-to-date. If your I-20 is going to expire before you complete your program, apply for a program extension, or change your major a new I-20 is required before your document expires. Please complete and submit an I-20 Request Form at the OISS.
Inform OISS and Admissions and Records each time your address and phone number changes.
For additional information about changing your address and phone number with Admissions and Records, click here. To notify OISS of an address or phone number change, please email us at oiss@unr.edu
Purchase university health insurance each semester.
More information about health care and insurance, please refer to our health page.
File a tax return yearly. OISS offers workshops in March to help you complete the forms.
For more information about taxes, please refer to our tax page.
Every semester, OISS completes an audit of international student records and contacts them if necessary. However, it is the student's responsibility to notify OISS as soon as they "fall out of status."
How to Apply for an F-1 Visa
to Enter the United States
All international students coming to study in the United States must hold valid student visas (F-1 or J-1). * To apply for a visa, please contact the nearest U.S consulate and schedule your visa interview. The State Department website at http://www.unitedstatesvisas.gov provides links to various consulates around the world and other up to date information related to visa processing. Please keep in mind that you can apply for a visa up to 3 months prior to the program start date on your I-20/DS-2019 form and arrive in the U.S. up to 30 days prior to that date. Many students experience long delays in visa processing, therefore, it is important to apply ahead of time. Please contact the U.S. consulate nearest you for specific information regarding scheduling of visa interviews, procedures, processing times, and visa fees.
*Please note that citizens of Canada are exempt from the visa requirement. Canadian admission to the U.S. at the port of entry by presenting an I-20/ DS-2019 form, proof of funding, proof of payment of the SEVIS fee, admission letter and passport to the immigration officer. Canadian landed immigrants must, however, apply for a student visa at the U.S. consulate.
The following documentation is required when applying for a student visa:
Form I-20, if applying for an F-1 visa, or form DS-2019, if applying for a J-1 visa issued by UNR.
Passport and passport size photographs.
TOEFL scores and admission letter.
Evidence of financial support listed on the I-20/DS-2019 form such as a bank statement, affidavit of support or scholarship letter.
Evidence that you have no intention of abandoning residence in your home country such as: strong family ties, pre-arranged job when you return, business enterprise or property.
Proof of payment of the SEVIS fee
SEVIS Fee
SEVIS Fee (http://www.ice.gov/sevis) The Department of Homeland Security (DHS) requires all new international students to pay the $100.00 SEVIS fee. This fee is being collected to fund the operation of SEVIS Ethe Student and Exchange Visitor Information System. Please Note : the fee must be paid prior to your visa appointment and you must present the proof of payment at your visa appointment. Only F-1 and J-1 students are required to pay the fee, dependents are exempt. The SEVIS fee should be paid directly to the U.S. Department of Homeland Security at least three days prior to applying for a visa and it cannot be paid at the consulate! The payment can be made as follows:
Online submission of Form 901 available at http://www.fmjfee.com using a credit card (Visa, Master Card or American Express accepted). You will be able to print out an electronic receipt immediately and use it as a proof of your payment at the consulate.
Mail-in submission of Form I-901 to DHS address on the form, along with the $100.00 SEVIS fee paid by a bank check, money order, or foreign draft drawn on a financial institution in the U.S. and payable in U.S. currency. You should then wait for an official paper receipt (I-797 form) confirming the payment and use it as the proof required for your visa appointment.
Western Union Quick Pay option is also available in many countries and it allows the payment of SEVIS fee in a local currency through Western Union offices. For more information about this option please go to http://www.ice.gov/sevis/i901/wu_instr.htm
In all cases DHS will mail an official paper receipt (I-797 form) which you should keep and present at the port of entry. If you are unable to make this payment, another person (a friend or family member) can pay the fee on your behalf. Please note that DHS will not refund the SEVIS fee if you are not granted a visa or choose not to come to the U.S. The proof of payment is valid for 12 months during which you can re-apply for a visa. For more information about the SEVIS fee please go to http://www.ice.gov/sevis.
Arrival in the United States
On the plane you will be asked to fill out an I-94 form. Make sure you ask for the white I-94.
F-1 students must arrive in the United States no later than the reporting date indicated in section 3
of the Form I-20. If you attempt to enter after the reporting date, you may be denied entry.
Upon arrival in the U.S., you must show your passport, F-1 entry visa, Form I-20, and evidence of
financial support to the immigration official. If you intend to enroll in courses at UNR, it is
important that you present the Form I-20 issued to you by UNR. Do not present an I-20 issued by
an other institution.
When you are admitted to the United States, the immigration official will take your Form I-
94 and tear off the small white card and staple it to your passport. She/He will keep the rest of the form and then stamp the upper left hand corner of your I-20 and inside your passport. Keep both your Form I-94 and Form I-20 in a secure place and be sure to bring them with you to your check-in meeting at OISS.
School Transfer
If you are currently enrolled as an F-1 student at another institution located within the United
States, you must "transfer" your immigration status to UNRfs F-1 program. This can be done in
two ways. If you travel outside of the United States before beginning classes at UNR, you need
only to enter the U.S. and present your passport, valid F-1 visa, UNR Form I-20, and evidence of
financial support to the immigration inspector at the port of entry. The immigration inspector will
process your UNR I-20 and your transfer will be complete.
If you will not travel outside of the U.S. before beginning classes at UNR, you must complete a
Transfer Verification form that is available online. The form must be completed by the international student advisor at the institution you are currently attending. The advisor must verify that you are in status to transfer to another institution in the United States. You may mail that form to the our office or fax it to the number on the form. Once transfer and financial documentation are verified, a transfer I-20 will be issued from the University of Nevada, Reno. This I-20 must be signed on pages 1 and 3 and submitted at the Office of International Students and Scholars within 15 days of enrollment; earlier if possible. The OISS will notify immigration of the transfer.
Spouse and Children
A dependent spouse and/or unmarried minor children (under 21) may accompany an F-1 student to
the United States. With certain exceptions, dependents must also hold valid entry visas. Please
contact the nearest U.S. Embassy or Consulate to obtain specific instructions on how your spouse
and/or children may obtain "F-2" entry visas. In general, your spouse and dependent children will
be accorded F-2 visas provided they establish that they have sufficient funds to cover their
expenses and that they intend to leave the U.S. upon the termination of your F-1 student status.
Learn and Comply with Immigration Regulations
It is your responsibility to learn and obey U.S. immigration regulations. Please read carefully the
"Instructions to Students" on page 2 of your Form I-20, which outlines the most basic rules. Please
note that failure to comply with immigration regulations will result in the loss of your student
status.
Office of International Students and Scholars
The OISS at UNR provides a variety of services to UNR's international student and scholar
community. Advisors coordinate check-in meetings and provide visa services; develop cultural, educational,
and social programs; and offer other support services, including health insurance
advisement and taxpayer education.
General Information for J-1 Students
Who is Eligible For J-1 Status?
Students are eligible to apply for J-1 status only
if they meet one of the following criteria:
1. They are financed by either the U.S. government, or home country
government or an international organization.
2. The program is carried out under a written agreement between
the U.S. government, foreign government, foreign educational institution
or state/local government.
3. Exchange visitor is supported substantially by funding from
sources other than personal or family funds.
Full-Time Enrollment
J-1 students are required to enroll full-time in school during
their stay in the United States. A full-time course load means
registering for a minimum of 12 credits per semester for undergraduate
students or 9 credits for graduate students (6 for those receiving
assistantships). Part-time enrollment is authorized only for
documented medical reasons, academic reasons or during the
final semester
with prior approval from the International Student Advisor.
Non-degree students must follow a prescribed course of study
defined by
their exchange agreements.
Duration of Status
J-1 students pursuing degree programs at UNR are allowed to remain
in the United States for the length of time necessary to complete
their studies as long as they make the required academic progress
toward completion of their degree programs. Non-degree students
are allowed to stay for up to 24 months as long as they follow
a prescribed course of study defined by their exchange agreements.
School Transfer
J-1 students can transfer to another school. To do that, please
follow the admission process at the new school and identify
yourself as a J-1 Exchange Visitor in the student category.
Inform the
OISS advisor that you will be transferring and follow transfer
instructions from the new school. Your SEVIS record will be
transferred from UNR to other university.
J-1 Two-Year Home Country Requirement
What is the Two-Year Home Country Requirement?
Certain J-1 Exchange Visitors are required to spend two years in their home country at the end of their J-1 program. J-1 Exchange Visitors subject to this requirement cannot apply for H, L, or immigrant status unless they either return to their country of nationality for two years or obtain a waiver of the requirement. A change to another non-immigrant status while in the United States is also prohibited, except to A status (diplomatic or government official) or G status (international organization). It may be possible to apply for a different nonimmigrant visa (except H or L) at a U.S. embassy or consulate outside the U.S. The authority to grant such a visa lies with the individual consular officer. If a person who has had J status and has been subject to the two-year home residence requirement re-enters the U.S. in another status, they still remain subject to the two-year home country requirement.
Who is Subject to the Requirement?
Not all J-1 Exchange Visitors are subject to the requirement. If the J-1 is subject, all J-2 dependent family members are also subject. Three criteria determine subjectivity to the home residence requirement:
Funding Source
If the J-1 exchange visitor received any direct government funding from either the U.S. government or from the home government at any time during the J-1 program. The J-1 is also subject if he/she received indirect government funding through a binational commission or international agency (for example, Fulbright or the U.N.). If the funding comes only from indirect government funding through the university, the J-1 exchange visitor is not subject, unless the grants were specifically targeted for international exchange.
Exchange Visitor Skills List
If the J-1 exchange visitor's country is included in the "Skills List" and if the area of specialization during the J-1 program is listed for that country. OISS has a copy of the Skills List. Unless it is clear, a letter may need to written to the State Department to obtain an advisory opinion.
Medical Education or Training
Foreign medical graduates who came to the U.S. or acquired J-1 status to obtain graduate medical education or training are subject.
CAUTION
Government agency officials may have marked documents indicating whether or not the J-1 exchange visitor is subject to the two-year home country requirement. First, the J-1 visa page in the passport may contain a stamp: "This person is/is not subject to Section 212(e). Section 212(e) does/does not apply." Second, the bottom left-hand corner of the DS-2019 may be notated.
These documents are often marked erroneously. If any of the three criteria listed above apply, the J-1 exchange visitor is subject to the requirement, regardless of what is marked on the documents. An advisory opinion may need to be obtained from the State Department to clarify the situation.
Applying for a Waiver
It may be possible for the J-1 exchange visitor and J-2 dependents to obtain a waiver of the two-year home residence requirement. The process depends on many factors and can take from three to twelve months or longer to complete. All requests are submitted to the State Department which recommends the waiver and then US Citizenship and Immigration Services (USCIS) generally approves the waiver. Caution: Once the State Department has recommended a waiver request, extensions or transfer of the J program may not be possible.
There are five methods of obtaining a waiver:
Statement of "No Objection" from the Home Country
This method is used by most J visitors. It is, however, not available to foreign medical graduates who acquired J-1 status to obtain graduate medical education or training. It also may not be successful for those who have received Fulbright grants or substantial U.S. government funding. Details about this procedure are outlined below.
Interested U.S. Government Agency
A U.S. federal government agency may apply for a waiver if it can attest that the work of the J-1 exchange visitor is of national significance, that participation in that work is essential, and that complying with the residence requirement would be detrimental to the U.S. national interest.
Persecution
If the J-1 exchange visitor can document that he/she would be persecuted
upon return to the home country or last legal residence because of race, religion or political opinion, a waiver may be possible.
Exceptional Hardship to a U.S. Citizen or Permanent Resident Spouse or Child
If the J-1 exchange visitor can document that returning home would cause exceptional hardship to his/her U.S. citizen or permanent resident spouse or child, a waiver may be possible.
Request by a Designated State Department of Health
Available only to medical doctors.
For more information or to guide you through the process please schedule an appointment with a scholar advisor at OISS.
On-Campus Work
Students in F-1 and J-1 status may work up to 20 hours per week (40 hours during the winter, spring, and summer breaks) on campus but are not eligible to apply for off-campus employment during their first nine months in the United States. After nine months in the U.S. in nonimmigrant status, the Bureau of Citizenship and Immigration Services (F-1) or the program sponsor (J-1) may grant part-time employment permission only under special conditions.
Family members of F-1 visa holders (F-2) are not allowed to work in the U.S. under any circumstances. The U.S. Bureau of Citizenship and Immigration Services may grant employment permission to family members of J-1 students (J-2) under special circumstances.
Job Search
To search for an on-campus job (non work-study, non Regents Award program), please visit the SFS Job Board.
For graduate teaching or research assistantships, please apply through your academic department and to request a teaching/research application form.
Not all on campus positions are advertised by the Student Employment Office (Student Financial Services). If you find a university administrative or academic department that you are interested in, we encourage you to ask whether there are "student-worker" positions available directly to those offices. Many international students work in the main library, computer centers, and other campus offices. However, international students cannot apply for Work Study and Regents Award positions. For more information about employment procedures, contact Student Financial Services in the New Student Services Building, 3rd Floor, or call 784-4665.
Off-Campus Work
From F1/J1 to H-1B
Given the recent and numerous changes in federal laws governing the employment of non-citizens, prospective employers may be uncertain about hiring someone who is not a U.S. citizen. It is for this reason that we would like to clarify the regulations regarding international students, particularly F-1 students.
It is important to clarify that F-1 students in good standing are only allowed to work on-campus at the university they are attending. There are three exceptions to this rule: (1) off-campus work for economic hardship, (2) curricular practical training or (3) optional practical training. These options are described in question/answer form below. For the on-campus work, international students can apply through the university student employment office for a variety of campus jobs. There are no extra forms that need to be completed, as long as the student stays in status as a full-time student.
Can international students work in the United States
International students generally hold either F-1 (student) or J-l (exchange ~visitor, scholar) visas while studying in the United States. F-1 and J-1 students in good standing are eligible for any on-campus employment at their university while they are enrolled. They can work up to 20 hours a week during the semester and up to 40 hours a week during breaks.
The US Citizenship and Immigration Services (USCIS) permits students in both visa categories to be employed full-time by U.S. employers through the Practical TrainingEprogram following completion of their program of study.
What is Curricular Practical Training?
Students that have been in F-1 status for at least nine months may apply to participate in a Curricular Practical Training (CPT) program which is defined as an integral part of an established curriculum (such as: Alternative work/study, internship, or cooperative education) for which academic credits are awarded. Graduate students in programs which require training are not bound to the "nine months in F-1 status" requirement.
What is Optional Practical Training?
Optional Practical Training (OPT) is intended to provide hands-on practical experience complementary to the academic program. Students on practical training are still considered to be F-1 students at the University of Nevada, Reno, even though they may be working elsewhere in the United States. Students must have an Employment Authorization Document (EAD) issued by the USCIS before employment may legally begin. The student is responsible for applying for the EAD; the employer is burdened by any part of the application process.
Work based on Economic Hardship for F-1 Students
Students in F-1 status may apply for work based on economic hardship if they have: (a) maintained full-time status, (b) been in the U.S. for over 9 months, and (c) experienced an unforeseen financial situation that has created an economic hardship.
If training or employment will be longer than 12 months, students should consider changing their status during the period of practical training to an H-1B visa, a non-immigrant temporary working visa which allows one to work for up to six years.
OPT may be used in a variety of ways. Most international students apply for full-time employment authorization upon graduating from the university. A total of 12 months of full-time work authorized by the USCIS is granted. Some may apply to do OPT part-time during the program of study. During vacations such as summer, full-time OPT is allowed. Commonly, our office only authorizes full-time OPT following completion of studies evidenced by a supporting letter from the student advisor.
How long are students eligible to work?
A student on an F- 1 visa is eligible for up to a total of 12 months of employment before or after completion of his/her degree. Students with J- 1 visa status are eligible for a total of 18 months of employment before completion of their degree or following graduation.
How do students obtain permission to work?
A student on an F-1 visa may obtain an EAD (Employment Authorization Document) from the USCIS upon recommendation of his/her school. Students must submit the appropriate BCIS forms, as well as a fee. Adjudication may take a month or two.
A J- 1 visa holder receives authorization directly from his/her school after receipt of a job offer and needs a letter of permission from his or her sponsor.
What must a company do to employ an international student?
An employer need only complete an I-9 form as for any new employee. Employers do not have to:
Sponsor a student for a green card
Prove that no U.S. citizen is available to do the job
Complete any special paperwork, other than the usual for U.S. citizens.
What will the student have as proof of employability for off-campus work?
A student that holds an F-1 visa will receive a laminated EAD (Employment Authorization Document) card, which looks similar to a driver license. It is issued by the USCIS upon receipt of the student application and recommendation from the student school.
J-1 visa holder is authorized by his or her school and will receive an extended DS-2019 (pink immigration form) once he or she has a letter proving a job offer.
Should taxes be withheld from the student pay?
Contributions for Social Security should not be withheld from wages on non-immigrant students on authorized practical training; however, earnings from student employment are usually subject to federal and state income taxes. Refer to IRS publications 518 and 519 for additional information.
What if a company wants to extend the student employment?
Students are eligible to apply for an H-lB (temporary worker) visa, which can provide three to six additional years of employment. A student on an F-1 visa, or a student on a J-1 visa not subject to a home residency requirement, may continue to be employed, provided that a change of visa status--usually to H-lB--is applied for and approved by the USCIS. It is only valid for employment with the company that petitioned the student. The international student who has graduated must reapply to the USCIS if he or she wishes to change firms.
What role does the company play in obtaining an H-lB visa?
Employers should apply for an H-1B petition a few months before practical training expires. Employers must obtain an approved Labor Condition application from the local Department of Labor office attesting to salary and working conditions in order to file for the H-lB visa. The cost for processing this paperwork may be absorbed by the employer or the employee, according to the employers policies.
Are there any restrictions on obtaining an H-lB visa?
A student on a J- 1 visa may be subject to a home residency requirement. This requires the student to return home for two years after the completion of practical training before changing to another visa status in the United States. He or she is ineligible for H-lB status until the residency requirement is fulfilled or waived.
What are the advantages of hiring an international student?
International students can offer employers a wide range of skills and abilities:
Multiple language skills
Flexibility and ability to adapt to new situations
Knowledge of business practices in another country
Proven intercultural abilities
Demonstrated motivation
A U.S. education
Proven English language ability and an understanding of American culture
As with all regulations and laws, there are exceptions to every rule and according to specific situations. If you have any other questions or need clarifications regarding a particular case or situation, please feel free to contact OISS.
Social Security and Medicare Taxes
The Internal Revenue Code section 3121(b)(19) and the Social Security Act allow foreign students, scholars, researchers and teachers in F-1 and J-1 status to be exempt from paying social security and medicare taxes as long as they remain nonresidents for federal income tax purpose.
Foreign students in F-1 and J-1 status are considered nonresident aliens exempt from paying social security/medicare taxes if they have been in the United States for less than five calendar years. This exemption applies to on-campus employment as well as any period of practical training, including post-graduation optional practical training (OPT) or academic training, or other DHS authorized employment. Students, who have been in the U.S. for more than five years, are considered resident aliens for federal income tax purpose and are liable for social security/medicare taxes.
Foreign scholars , researchers and teachers in J-1 status are exempt from paying social security/medicare taxes for two calendar years. Spouses and dependents in J-2 status are NOT exempt and must pay social security/medicare taxes.
For more information on this topic please refer to IRS Publication 519 gU.S. Tax Guide for Aliensh or to Publication 15, Circular E, gEmployerfs Tax Guide.
If you qualify for exemption from social security/medicare withholdings but your employer has been deducting these taxes from your paycheck, you can request a refund from your employer. If this request cannot be accommodated, you must file form 843, Claim for Refund and Request for Abatement available at www.irs.gov and mail it to IRS. It takes approximately 6 months to process your claim with IRS.
I-9 Employment Eligibility Verification
for International Students/Scholars
Helpful Hints from the Office of International Students and Scholars (OISS)
The purpose of the I-9 is two-fold: to establish identity and employment eligibility. In the case of international students and scholars, work authorization can be determined in the following ways:
Utilizing List A
An international student/scholar will usually provide an unexpired foreign passport and I-94 (admission/departure record to establish identity (The I-94 is a small white card that is a little larger than a business card). To establish employment eligibility, the I-94 should be accompanied by either a current UNR I-20 (students) or current UNR DS-2019 (students/researchers/professors/specialists). Those students who enter the U.S. with an I-20 are admitted in the F-1 visa class (degree seeking students). Those students and visiting scholars that enter the U.S. with the DS-2019 are admitted in the J-1 visa class (exchange visitors).
F-1 Students
Those students on a UNR I-20, engaged in a full course of study, are allowed to work on campus up to 20 hours per week (40 hours per week during vacation periods) with any additional USCIS authorization. Make sure that the I-20 has been issued by the University of Nevada, and is in the student name (i.e., make sure the applicant is not a dependent Ean F-2 dependent is NOT ever allowed to work in the U.S.). Also make sure the I-20 has not expired (#5 Ecomplete studies no later than <date>E. If the I-20 has expired, please refer the student to the OISS at 784-6874.
If an F-1 student has graduated and is engaged in practical training, he/she should provide an unexpired employment authorization document (EAD card) which is item #7 on list C. These students may be restricted from certain work categories at UNR (i.e., those students no longer enrolled in courses are not allowed to continue in student positions.)
J-1 Students
J-1 students, like F-1 students are allowed to work on campus 20 hours per week or 40 hours per week during vacation periods. The student category is indicated in section #4 of the DS-2019. Please verify that the DS-2019 has been issued by the University of Nevada, Reno (item #2 of DS-2019) and is not expired (see item #3 for program duration). If the DS-2019 has been issued by an agency other than UNR, the student should provide a letter of work permission from a responsible officer of that agency (examples might include USIA, IIE, AED, etc).
J-1 Researchers/Professors/Specialists
J-1 Researchers/Professors are allowed to work full-time or part-time during the period authorized (item #3 of the DS-2019) in the area specified on the DS-2019 (category and purpose in indicated in section #4). Please verify that the DS-2019 has been issued by the University of Nevada, Reno. If not, they should also present a letter or work authorization from the issuing agency.
H-1B Work Visas
For those in the H-1B visa category, the I-94 issued by the USCIS contains information regarding the visa class, validity dates, and petitioner. H-1B are employer specific, therefore the I-94 should state that the petitioner is the University of Nevada, Reno.Enbsp; Please Note: If you hire someone that will need to obtain an H-1B or transfer H-1B to the University of Nevada, Reno, please contact OISS at 784-6874. It generally takes at least two months to procure or transfer an H-1B.
F-1 Curricular Practical Training (CPT)
Application Instructions
Students that have been in F-1 status for at least one academic year may apply to participate in a Curricular Practical Training (CPT) program which is defined as an integral part of an established curriculum (such as: alternate work/study, internship, or cooperative education) for which academic credits are awarded. Graduate students in programs that require an internship are not bound to the "one academic year in F-1 status" requirement.
How to Apply:
Step 1: You must have an offer letter from your prospective employer that CLEARLY states the following:
Available postition is a temporary internship position
Exact dates of employment
Type of work you will be engaging in
Location (street address) of where you will be working
Step 2: You must enroll in internship credits at UNR
Step 3: You must have a letter of suport from your academic advisor indicating that the internship you wish to engage in is directly related to your field of study and it is NECESSARY in order for you to complete your program.
Step 4: Once you have done the above three steps, make an appointment to see an International Student Advisor at the OISS.
Step 5: For your appointment at OISS, bring the following items with you:
Internship offer letter from employer
Proof of enrollment of internship credits
Letter of support from academic advisor
Current I-20 form
Passport & Visa
Step 6: During your appointment, the International Student Advisor will review your documents and once approved, you will receive an endorsement for CPT on your I-20 form. If you do not have a SEVIS I-20 form, you will be issued a new SEVIS I-20 form during your appointment.
F-1 students who receive curricular practical training do NOT need to apply for an EAD card with USCIS; a CPT endorsement on your I-20 form is your work authorization.
Employement is authorized for ONE EMPLOYER ONLY.
PLEASE NOTE: F-1 students who have received one year or more of full-time CPT are ineligible for optional practical training after graduation.
F-1 Optional Practical Training
Information and Procedures
Optional Practical Training (OPT) is intended to provide hands-on practical experience complementary to the academic program. Students on practical training are still considered to be F-1 students at the University of Nevada, Reno, even though they may be working elsewhere in the United States. Students must have an Employment Authorization Document (EAD) issued by the US Citizenship and Immigration Services (USCIS) before employment may legally begin. You may apply for Optional Practical Training after you have been a full-time student for at least nine months. You can apply for either Pre-Completion (part-time optional practical training (20 hrs/week) while studying or Post-Completion (full or part-time optional practical training), after graduation. New regulations allow students graduating from STEM fields (please see list) to apply for up 12 months of OPT and then apply for a 17 month extension totaling 29 months of OPT. Non-stem majors have a total of 12 months full-time Optional Practical Training which can be utilized with flexibility. If training or employment will be longer than 12 months or 29 months for STEM majors, students should consider applying for a change of their status during the period of practical training. NOTE: DUE TO LENGTHY PROCESSING TIME AT THE USCIS, WE ADVISE THAT YOU APPLY FOR PRACTICAL TRAINING 2-3 MONTHS BEFORE YOU NEED IT. In order to apply for Optional Practical Training, you must first bring the following tothe OISS:
Step One:
Your passport and I-94 card
Your I-20 ID (original student copy)
OPT form with the optional practical training recommendation completed by your academic advisor
Step Two: After you have received an endorsed I-20 ID from the international advisor, you must then apply for the EAD by submitting your application by mail to the USCIS with:
A copy of your I-20 form (front and back)
A copy of the I-94 card (front and back)
EAD application (Form I-765).
Two photographs (passport style and size) taken no earlier than 30 days before submission to USCIS with your name and admission number written on the back. (Suggestion: put photographs in a small plastic bag and staple to application.)
Copies of all previous I-20’s if any
Copy of last EAD (front and back) if you have previously been issued an EAD.
Check or money order should be made payable to: USCIS or DHS
Please send your documents
USCIS - Western Service Center
P O Box 10765
Laguna Niguel, CA 92607-0765
The earliest date that you may apply for Optional Practical Training is 90 days before graduation and the latest is 60 days after the completion of studies. Optional Practical Training Form
Students on F-1 Visas may apply to the U.S. Citizenship and Immigration Services for permission to accept Optional Practical Training (employment related to their major). A student does not need to have a specific job offer to make the application, but they do need a signature showing support from their academic advisor for the optional practical training. The period of training is limited to 12 months, unless the student is receiving a Bachelor’s, Master’s or Doctorate degree in a STEM field. Students with appropriate STEM degrees can apply for a 17 month extension that will total 29 months of Optional Practical Training.
Information on Traveling After Applying for OPT
If a student has had his/her I-20 endorsed to have post-completion optional practical training, an I-20 can be signed for travel. Students can travel while on OPT as long as they have a valid visa stamp, an EAD card, letter verifying employment from employer and a travel signature given within last 6 months.
Students who do NOT have a valid F-1 visa stamp in their passport can apply for a new F-1 visa to enter the United States. They should take their EAD cards, I-20 and letter of employment to the embassy or consulate. While there is no guarantee that your visa will be granted it is still possible.
NOTE If a student departs the U.S. and returns on either a visitor (B) visa or a visa waiver (VWT), that student is NOT eligible for practical training as their status on the I-94 is no longer F-1; EVEN if the work permit is received after they return to the United States. A work permit is only valid with an I-94 that says "F-1" and "D/S".
Instructions for Students Who Have Applied for OPT and Have Not Yet Received OPT
If you have applied for Optional Practical Training (OPT) through the California Service Center, you should have received an official document, called a greceipt notice.h On the upper left side of the receipt notice, there should be a box marked greceipt date.h On the lower left side of the page, there is a number to call at the California Service Center to receive a computerized message regarding your case. To access your case information, you must enter the gfile number,h beginning with gWAC,h which is on the upper left side of the receipt notice.
If your address has changed since you filed for OPT, call the USCIS Customer Service line at 1-800-375-5283 to change your address, and send a notice to the USCIS in writing, stating your address has changed, and giving them your file number, and request that they send the OPT to the new address. In many cases, OPT is not received because the address given on the form I-795 is no longer valid.
If it has been 90 calendar days or more since the receipt date on your notice, you may take your passport, I-94, I-20 and receipt notice to the local USCIS office in Reno. Before going, visit www.uscis.gov and make an appointment to go to the local office through Infopass. The office is open from Monday - Friday, beginning at 9:00 am. The office is located at:
(Citifare Bus from Citicenter: Take Bus Route 14S to the Immigration (BCIS) Office)
If it has been 90 calendar days or more, the local USCIS office will issue a temporary work permit, ood from that date for 8 months. If you do not receive your permanent work permit within 8 months, you may extend this work permit at the California Service Center by mail for the full 12 months (if applicable) 90 days before it expires.
Please Note: The USCIS office in Reno is the only location where it is possible to request the work permit in person. They will not issue the work permit unless you have a receipt notice (showing you have already paid $180) and the receipt date on the receipt notice is 90 calendar days or more from the date you are applying for OPT. Unfortunately, you cannot request OPT in person at any other USCIS office. You may not begin work without a work permit. There are no exceptions.
Work Based on Economic Hardship
for F-1 Students
Students in F-1 status may apply for work based on economic hardship if they have: a) maintained full-time status, b) been in the U.S. for over 9 months, and c) experienced an unforeseen financial situation that has created an economic hardship.
Step One:
Come to the Office of International Students and Scholars. Prepare to present your case to an International Student Advisor. We advise you to bring supporting documentation when you come to the OISS. Evidence verifying your case, such as budgets, bills or a letter of explanation that details the unforeseen circumstances that prompt you to seek work authorization, is highly recommended.
Step Two:
Once you have received approval from an International Student Advisor, gather these items:
Copy of your I-20, front and back
Copies of your passport
2 passport photos
EAD application (form I-765) and signature card (form I-765 card) from the OISS.
Official cashier check or money order made payable to: USCIS.
Click here for USCIS forms and fees and click on Immigration Forms.
Original I-765 form given to you by the International Student Advisor.
Two photographs taken no earlier than 30 days before submission to USCIS with your name and admission number written on the back. Please refer to the section for proper picture format. (Suggestion: put photographs in a small plastic bag and staple to application.)
Copy of last EAD (front and back) if you have previously been issued an EAD.
Any evidence that you wish to submit to verify your case such as budgets, bills, letter of explanation that details the unforeseen economic circumstance, etc.
We strongly advise that you make photocopies of all originals that you send to BCIS and keep them for your records.
Send the above documents to the USCIS at the following address:
USCIS ECalifornia Service Center P O Box 10765 Laguna Niguel, CA 92607-0765
Academic
Training
This is an off-campus employment related
to the academic program. It can be used during studies
or after completion of the program. Undergraduate and
masterfs level students are eligible for 18 months of
academic training;
Ph.D. students for up to 36 months. The period of academic
training may not be longer than the period of study,
so for short-term non-degree students it is limited to
the
duration of their program at UNR. Academic training
must be authorized by OISS prior to the start of employment.
To be authorized for academic training please secure
an offer letter from the company which describes your
responsibilities,
number of hours, employment location, salary received
and
the name of your supervisor as well as a letter from
your academic advisor recommending this employment for
academic
training. Bring these two letters to an appointment
with OISS advisor who will provide you with a final authorization
for academic training.
With post-completion academic training please keep
in mind that this employment must begin no later than
30
days after
the end of your program, so you should plan your job
search very carefully. Also it may be necessary to
extend your
DS-2019 to reflect the duration of your employment
which can be done at the time of providing the final
authorization
letter. Students can change employers during the period
of academic training but each time they must go through
the gauthorization processh described above.
Academic training authorization can only be granted
by the program sponsor. Students sponsored by organizations
other than UNR i.e. Fulbright must contact their Responsible
or Alternative Responsible Officer (RO or ARO).
Economic hardship
J-1 students are eligible for
this type of off-campus employment only if they
have experienced
financial problems caused by unforeseen circumstances
beyond their control that have arisen since acquiring
exchange visitor status. These circumstances
include the loss of a graduate assistantship, inflation
and economic problems in the home country, discontinuation
of funding
etc. This employment is limited to 20 hours per
week during academic year and can be full-time
only during
vacation period and school breaks. It doesnft
have
to be related to the field of study.
To be authorized for academic hardship, the student
must schedule an appointment with OISS advisor
to discuss his/her
financial situation and be able to document these
circumstances. Final employment authorization
will be granted in writing
by RO/ARO.
Procedures for J-2 Visa Holders
to Apply for Work Permission
J-2 dependents are eligible to apply for work authorization to the U.S. Citizenship and Immigration Service (USCIS). The approval process takes anywhere from two to four months and as a result the applicant will receive an Employment Authorization Document (EAD) card. The card is usually valid for up to one year, subject to the program end date listed on the DS-2019 form. If you have not received your card in 90 days after the receipt date printed on the notice (I-797 form), you can apply for a temporary card from the local immigration office. Please talk to an OISS advisor to find out how to do that.
You are able to begin employment once you receive your EAD card. This type of employment authorization allows you to work full-time or part-time for any type of employer. You can change employers without having to notify immigration services or OISS. If you want to re-new your card, you should apply for an extension at least three to four months prior to the expiration date listed on your current document.
In order for you to be employed you must also have a Social Security Number. To apply for a social security card, please go to the Social Security Office located at 1170 Harvard Way in Reno . Please bring your passport, visa, I-94 card, DS-2019 form and EAD card. If you have obtained your J-2 status through the change of status procedures, then you should bring the I-797 form Ethe approval notice from USCIS.
HOW TO APPLY:
I. BY MAIL
Please collect/complete all documents listed below:
Form I-765 downloaded from http://uscis.gov/graphics/formsfee/forms/i-765.htm or obtained from OISS. If extending, attach a copy of your previous EAD card.
Check for $340.00 payable to USCIS (personal check or money order).
Letter from the applicant explaining the reason for applying for employment authorization such as: pursuing special interests, maintaining/developing professional skills, being able to pay for classes or travel etc. Bear in mind that the income obtained from such employment cannot be used to support the J-1 principal. You may want to include this statement in your letter.
Copies of DS-2019 forms for yourself and J-1 principal.
Copies of passport (bio page and visa page) and I-94 card (front and back). If you changed status to J-2 while in the U.S. , please attach a copy of the approval notice (I-797 form).
2 passport photos; write your name and I-94 number on the back.
Mail the application to:
U.S.CIS California Service Center P.O. Box 10765 Laguna Niguel , CA 92067-1076
Two to four weeks later you will receive a receipt notice confirming that the immigration service has received your application. This receipt notice will have your case number printed in the upper left corner (WAC followed by numbers). You can find out the status of your application at https://egov.immigration.gov/cris/jsps/index.jsp by typing in your case number.
II. FILING ON-LINE
Your second option is to e-file your application. Please go to http://uscis.gov/graphics/formsfee/forms/e-i-765.htm and follow the instructions. Towards the end you will be prompted to print-out a copy of I-765 form along with the receipt and instructions on where to send your documents. The e-filing allows you to file electronically the I-765 form, pay the required fee on line and to receive your confirmation/receipt number immediately. You will then need to send copies of the remaining documentation mentioned above (except your photographs) to USCIS Service Center in Laguna Niguel. Also, you will need to have your digital picture taken at the local immigration office at 1351 Corporate Boulevard in Reno . The time of your appointment for the picture will be indicated in a letter that you will receive from the immigration service in 4-6 weeks.
Please feel free to ask for assistance at OISS if you want us to review your application.
Social Security Information
The new law which came into effect October 2004, allows international students to apply for a social security card ONLY if they have an offer of employment for on-campus job or employment authorization document issued by the Department of Homeland Security. The purpose of having a social security card is for employment only; the social security number (SSN) should not be required to open a bank account, get a cell phone or other utilities.
The Social Security Administration Office will process applications for SSN only under the following circumstances:
On-campus employment for students who have been offered a job at UNR. Please refer to New Social Security Card Procedure: Instructions for On-campus Employment Letter if you have been offered an on-campus job.
Curricular Practical Training (CPT) authorization for off-campus employment. You must be eligible and be authorized by OISS to do CPT and this authorization will appear on page 3 of your I-20.
Employment Authorization Document card received from the Department of Homeland Security as a result of your application for Economic Hardship or Optional Practical Training for off-campus employment.
Academic Training authorization for J-1 students only. You must be authorized by OISS to do academic training.
For more information on these employment options available to students please refer to the Employment Information section. To find out about employment and social security cards for dependents please go to Family Info section.
To apply for a social security number/card, please go to:
Social Security Office 1170 Hardvard Way, Reno , NV 89502 Office hours: Monday - Friday; 9 am E4 pm
Bring with you these documents:
Application for a social security card available at OISS or Social Security Office
Passport and I-94 card
I-20 document (F-1) or DS-2019 form (J-1)
On-campus employment letter from OISS (on-campus jobs only)
EAD card (OPT, Economic Hardship)
Health Insurance Requirements for J-1 Visa Holders
J- 1 visa holders are required to maintain health insurance throughout the period of stay in the U.S., for themselves and all J-2 dependents that accompany the J- 1. Failure to maintain such health insurance while in the United States will be considered a violation of J-1 status and may lead to termination of the J-1fs legal status. The coverage outlined below has been defined by U.S. federal regulations:
Required Coverage for all J-1 visa holders and their J-2 Dependents:
$50,000 per accident or illness
Deductible of no more than $500
Medical evacuation up to $10,000
Repatriation up to $7500
Covers pre-existing conditions after a reasonable waiting period
Includes provision for co-payment that does not exceed 25% co-pay by the Exchange Visitor
Does not exclude benefits for perils inherent to the activities of the Exchange Visitorfs program
Must be underwritten by an insurance company that meets the rating requirements of the United States Information Agency (USIA) or backed by the full faith and credit of the Exchange Visitorfs government.
University Health Insurance for J-1 Scholars
Visiting scholars must carry health insurance meeting the requirements listed above throughout their stay in the United States. Scholars may choose to purchase the health insurance at UNR, bring health insurance from their home country which meets the above-listed requirements, or purchase other insurance in the U.S. that meets the federal requirements. Likewise, scholars may purchase their dependentsf insurance through UNR or another health insurance carrier but all J-2 dependents must carry health insurance.
Scholars who do not bring insurance from home that meets the above requirements and who are not paid by the University may enroll in the insurance plan offered by the Student Health Center (SHC). To do this, visiting scholars must:
Obtain a memo from OISS regarding their eligibility to enroll in health insurance at UNR
Take the memo to the Cashierfs Office in Fitzgerald Student Services Building, 3rd Floor, to pay the health insurance fee and be enrolled in health insurance at UNR
This option is only available to scholars arriving at the beginning of the semester
General Requirements for Non-Immigrants
in the United States
Immigration regulations can be confusing and can change frequently. The staff at the OISS is prepared to help with questions about immigration regulations and procedures.
It is important that international students and scholars understand their rights and responsibilities, especially in the areas of maintaining status, employment, and travel outside of the U.S. Please come to the OISS before taking any action. Do NOT go to the Reno US Citizenship and Immigration Services (USCIS) office with your questions.
Passports
Identification must be carried at all times. This may be a passport but it is safer to leave your passport at home. It is the responsibility of the international student or scholar to note the expiration date of his/her passport and apply for a renewal at his/her country's consulate when necessary. The passport must be valid throughout your stay, particularly for employment purposes. Check with OISS for contact information for your consulate or embassy in the U.S. or go to http://www.embassyworld.com
Visas
A visa is a stamp which is issued by a U.S. embassy or consulate overseas and placed in a passport. It is important only for entry into the U.S. If an international student or scholar travels outside the U.S. (except to Mexico, Canada, and adjacent islands for less than 30 days), s/he must have a valid visa to re-enter the U.S.
To apply for an F-1, or J-1 visa, Form I-20, or Form DS-2019, with evidence of financial support is presented to the U.S. embassy or consulate office abroad. The consular officer may ask for proof of intention to return to the home country after completion of study or program.
The visa stamp in the passport usually indicates a specific date of expiration. This expiration date determines only the time during which the student or scholar may enter the U.S. and does not affect how long s/he can stay in the U.S.
Canadian citizens do not need visas to enter the U.S.
FORM I-94 (Arrival-Departure Card)
At the port of entry to the U.S., the Immigration Inspector will staple into the passport of the student/scholar, a small white card called the "Arrival-Departure Record" (Form I-94). The I-94 should indicate admission in F-1 or J-1 status. Some I-94 cards may indicate a specific date by which the visitor must leave the U.S. Other cards are marked "D/S" meaning Duration of Status. Currently everyone entering the U.S, in F-1 or J-1 status should receive "D/S." This means that the international student or scholar will be able to remain in the U.S. until the end date shown on the Form I-20 or DS-2019, plus 60 days for F-1 students and 30 days for J-1 exchange visitors.
When leaving the U.S., the I-94 card will be taken. A new I-94 will be issued each time you enter the U.S. HOWEVER, WHEN GOING TO MEXICO, CANADA, OR ADJACENT ISLANDS FOR LESS THAN 30 DAYS, THE FORM I-94 SHOULD NOT BE SURRENDERED. IN THAT CASE, THE STUDENT/SCHOLAR WILL RE-ENTER THE U.S. USING THE SAME I-94 CARD AND AN EXPIRED F-1 OR J-1 VISA IS ACCEPTABLE. However, a valid I-20 or DS-2019 with a travel signature is required.
Lost I-94 Cards
If you lose your I-94 card, you must have it replaced immediately. Additional information on lost I-94 cards
Form I-20 and Form DS-2019
These are the forms that international students and scholars use to apply for "F" or "J" visas. For "F" status, Form I-20 is needed. For "J" status, Form DS-2019 is needed. An international student or scholar must have an appropriate valid I-20/DS-2019 at all times during his/her stay in the U.S. If the student or scholar travels outside the U.S., s/he must also have a valid signature from OISS on the back of his/her I-20/DS-2019 in order to return to the U.S. In order for an I-20 or DS-2019 to be signed for travel and re-entry, the student or scholar must maintain legal status at all times.
Family Members
Legal spouses and unmarried children under 21 should apply for F-2 or J-2 visas to accompany the F-1 or J-1 student or scholar to the U.S. They will need a letter of authorization from the OISS and evidence of financial resources. If the dependents would like to come after the F-1 or J-1 has arrived in Reno, appropriate documents need to be requested from the OISS.
Family members in F-2 status may not work in the U.S. under any circumstances. J-2 family members may apply for authorization to work in the U.S. The OISS can provide information about obtaining this permission after the J-2 spouse arrives in Reno. The process currently takes 2 to 3 months because the BCIS must issue an employment authorization document.
For More Information
There are many other immigration forms and documents, depending on your type of visa status. The staff at OISS can help you with questions you have about your documents.
Many information materials are also available at OISS. Feel free to stop by and ask for any information you need.
Checklist for Replacement of Lost/Stolen I-94
The I-94 is one of the most important documents because it proves that you entered the U.S. legally, that you have been granted a certain, specific status, and how long you are allowed to stay. This document is used to show legal right to work and to receive a social security number. U.S. employers should ask for the I-94 when employing a foreign national and therefore it is tied to both legal stay and legal employment. If the I-94 is lost or stolen, there should be an immediate petition to have this form replaced.
Please call an advisor at OISS immediately if your I-94 is lost or stolen.
Telephone: (775) 784-6874
Immigration Attorneys
The following is a list of attorneys whose practice emphasizes Immigration Law. This list is by no means complete; it is published as a service to international students and scholars seeking legal assistance. It is not meant to be an endorsement or guarantee by OISS. The choice of an attorney is the responsibility of the individual. These attorneys practice in California but are qualified to file petitions for people in Nevada.
