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Surplus Procedure

When a computer in your department has reached the end of its life, follow this procedure in order to surplus or repurpose a University computer.

With a call to IT Support, a technician visits the computer, removes its hard drive, and places a confirmation label on the unit.

The Surplus department will not pick up a computer without a confirmation label.
  1. Inventory the computer. Individuals and their departments are responsible for keeping proper inventory records and for following NSHE procedures. The computer should remain in a security area. Further information on inventory requirements can be found on the NSHE website.
  2. Contact IT Support with the serial number, model and location of the computer.
  3. IT Support visits and assesses the disposition of the computer. The hard disk is removed or data security is ensured. IT will advise you if the computer should be repurposed to your department or the campus.

    Confirm that IT Support has placed a label on the computer (designating that the hard drive has been removed) before you make a request to the Surplus Department.
  4. Contact the Surplus Department and request that they pick up the computer.

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