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Arrival Information

Please click here to download the Arrival Checklist.

University Hours

The Intensive English Language Center (IELC) and other University offices are open from 8:00am to 5:00pm Pacific Time, Monday through Friday. Offices are closed on Saturdays, Sundays and holidays. In case of an after-hours emergency, please call the Director, Mrs. Susan Valencia (775) 287-0695.

Arriving Late

We do not allow F-1 students to arrive late. If you do not report to the IELC in person by the reporting date on your I-20, your I-20 will no longer be valid. You will then need to defer your admission to the next session. Please contact the IELC if you want to defer your admission.

Airport Pick-Ups

With prior notification and if your arrival time is within reasonable hours (see the form at the bottom of this page) we can arrange to have an IELC staff member meet you at the airport and drive you to a hotel, dormitory, or other housing of your choice. The IELC worker will meet you at the Baggage Claim area (where you collect your luggage), and will be holding a sign with your name on it. This service is free. Please note: it is your responsibility to arrange for a place to stay.


You may want to reserve a hotel room close to the university for the first few days of your stay in Reno. Please contact the IELC if you need help.


Dormitory arrangements must be made prior to arrival. Please see the Residential Life & Housing website for complete information.

IELC students are sometimes allowed to check-in to the dormitories one day before IELC Orientation begins, as "early arrivals," provided that housing fees have been paid and rooms are available. Housing must be notified in advance of your early arrival. There is an additional daily charge for early arrival. Also, be aware that a contract with the dormitories is a binding agreement; you will be obligated to live there until the end of the school year if you apply and do not cancel 30 days prior to the move-in date. Students moving in during the fall semester will be required to live there for the entire academic term (fall and spring semesters). Dormitories and apartments will not provide sheets, blankets, pillows, or towels. You must bring them with you or buy them here. We will organize a shopping trip during Orientation.


If you plan to rent an apartment, you should arrange for temporary housing (hotel room) for several days. Arrive early enough to search for and rent/lease an apartment before classes begin. If you need help, please contact our office. Monthly apartment rent ranges from approximately $450.00 to $650.00. Please see the Apartment Guide for more information.

Paying Tuition And Fees

IELC tuition and fees are paid after arrival, during the first week of the semester. Tuition, fees, and application fees are non-refundable. You can pay by traveler's check, money order, or credit card. Make checks payable to: Board of Regents. If you are interested in pre-paying tuition for visa purposes, please contact our office for instructions. Pre-paid tuition is refundable in the event of a visa denial.

Visa Information

We know that the process of obtaining a student visa can take time in some countries. If your I-20 expires before you obtain your visa, return the original I-20 to our office and we will send you a new I-20. If the Embassy asks for further documentation from the University concerning your admission, let us know what is required, and we will do our best to help.

Health Clearance

All students are required to obtain health clearance from the Student Health Center, which is located on campus. Students are not allowed to attend classes without verification of health clearance. It costs approximately $150.00 if all immunizations are needed (two MMR doses on or after the students first birthday and one TD within the last 10 years). If you plan to live in the dormitories, the Meningococcal Vaccination is also required (ages 22 and under). It costs an additional $95.00. There may also be an additional $50.00 charge for tuberculosis diagnosis. It is recommended that you receive this immunizations in your home country before arriving. If you have not had these injections, wait and get them in Reno. Please be aware: the health clearance process will involve a blood test drawn by the Student Health Center. Please review the Health Center's notice for complete information.
Have your doctor complete the Immunization Requirements for International Students Form or you can provide a copy of your immunizations in English, if possible.
Email the  Immunization Requirements for International Students Form or your immunization records to Please also bring a copy with you when you arrive.

Insurance And Health Services

Upon arrival, F-1 students will be required to enroll in the university medical insurance. Medical insurance from your country (sometimes called Travelers Insurance) is recommended for pre-existing health conditions only; students without a pre-existing condition must enroll in our University insurance plan. University medical insurance is optional for non F-1 students. All students taking one or more classes must enroll in the Student Health Center, and pay the fee of approximately $90.00 per semester.


Report to the IELC offices in room 220 of the Edmund J Cain Hall (# 81 on the campus map) at 8:00 am on the scheduled day of Orientation. During Orientation you will be tested and placed in an IELC level, register for your classes, and participate in informational presentations and optional trips (bank, shopping, etc.).

     ·  Fall Semester - August 21, 2014
     ·  Fall Mid Semester - October 16, 2014
     ·  Spring Semester - January 15, 2015
     ·  Spring Mid-Semester - March 5, 2015
     ·  1st Summer Term - June 4, 2015
     ·  2nd Summer Term - July 9, 2015

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