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Guide to Student Employment |
Student/Supervisor Information:
Student Employee
Work Study
International Students
Student Work Hours
Overtime
Employee/Employer Conflicts
Termination
Employee Benefits
Breaks
Absences
Student Employee:
During the academic year, any student who is enrolled in the minimum credits required and are maintaining the cummulative GPA requirement for the semester is eligible to work as a student employee.
During the summer session a student is eligible if they meet the following requirements:
- must be enrolled in the minimum credits required (6 for undergraduate and 5 for graduate and graduate special) for summer term, or
- have completed and are enrolled in the minimum credits required (6 for undergraduate and 5 for graduate and graduate special) for the fall semester, or
- be enrolled in the minimum credits required (6 for undergraduate and 5 for graduate and graduate special) for fall term if not enrolled in the spring or summer.
Work Study:
The Federal Work Study Program is a “need-based” financial aid program designed to assist students in earning money to meet their college expenses. To be eligible, a student must have filed a FAFSA (Free Application for Federal Student Aid) and have a work-study allocation of funds. Each eligible student is awarded an amount of funds per semester that determines the maximum number of hours per week that may be worked. For on-campus positions, the federal funds pay 75% of the student’s wage and the employer matches the other 25% of the wage and worker’s compensation which is 1.5%.
Federal Work Study recipients may also work off-campus. Off-campus positions require a contract with the University and a deposit for the required matching funds prior to employment. The percentage of an employer contribution for wages differs by agency type- non-profit or for-profit. The off-campus Work Study agreement must be renewed annually. Contact the Student Financial Aid and Scholarships Office at (775) 784-4666 for more information.
International Students:
University of Nevada, Reno is proud of the growing diversity on our campus.
International students with 1-20s issued by the University are permitted to work as a student employee. Documentation issued by any other NSHE institution is not acceptable for work purposes under U.S. Citizenship and Immigration Services (USCIS) regulations. International students must be enrolled full-time, 12 undergraduate credits or 9 graduate credits, and must meet GPA requirements in order to be eligible for student employment. In addition, prior to employment international students on J-1 Exchange Visitor visas (with a DS-2019) must obtain permission to work on-campus from a responsible officer of the exchange visitor program sponsoring the student. Additionally, the student must visit with the tax specialist in the University Controller’s Office regarding the tax status related to their employment.
Contact the Office of International Student and Scholars at 784-6874 or www.unr.edu/oiss.
Student Work Hours:
It is recommended that student employees work no more than an average of 20 hours per week during periods of enrollment when classes are in session (Fall/Spring semesters). Students must not be scheduled to work when they have a scheduled class period. Student employees may work more than 20 hours a week, however, they may not work full time, except during periods of non-enrollment (summer and winter breaks).
Student cannot work more than eight hours a day or a 40 hour work week (Sunday- Saturday). Should these limitations be exceeded, the employer must pay overtime. Contact Payroll at 784-6653 for further details.
When a student is employed with more than one department the employer should coordinate their schedule with the other department as to not exceed work hour maximums.
An on-campus employer who wants to fill a full time position during the academic year must establish a casual labor or classified position through BCN Personnel Services.
International students attending the University on F-1 visas who work on campus are required to comply with USCIS guidelines that limit hours worked to 20 per week during periods of enrollment and 40 during summer and winter breaks.
Hours worked by international students on J-1 Exchange Visitor visas are limited by authorization from the sponsor, and may not exceed 20 hour per week during periods of enrollment and 40 hours per week during summer and winter breaks.
Per the United States Code Title 38, Chapter 9, students participating in the Veterans Work-Study program are permitted to work up to an average of 25 hours per week.
Overtime:
Student employment positions are temporary, part-time positions that offer individuals whose primary purpose here is to be a student an opportunity for work experience. Hours worked are flexible and variable. Due to the nature and purpose of these positions, overtime should not be incurred. However, in unusual situations (i.e. during summer employment or special events) where hours in excess of a student’s normal work schedule are required, overtime at time-and-one-half rates will only be paid for hours worked in excess of 40 hours per week. All overtime for students must have prior authorization from the supervisor.
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Employee/Employer Conflicts:
Both the employer and the employee share the responsibility of addressing problems that may occur during the course of the student’s employment. There should be realistic expectations of both the supervisor and the employee.
The following guidelines have been successful in dealing with employee/employer conflicts:
- Address problems as they arise, not after they accumulate. Deal with minor concerns before they become major problems.
- Review job responsibilities, duties, and expectations. Make sure they are clear to both the supervisor and the student.
- Avoid personalizing critical comments. Discussions regarding performance should be conducted in private.
If assistance in resolving conflicts is required, employers and/or employees may contact our office or the Affirmative Action Office (775)784-1547.
Termination:
Since student employment is temporary, hourly and part-time it can be terminted at any time at the discretion of the mployer. Also, if a student drops below the required credit and GPA requirements, the employment status must be terminated. Is is advisable that the supervisor keep notes regarding the student's performance that may have let to the termination
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Employee Benefits:
Every student employee is covered during his/her working hours by Worker’s Compensation insurance for work related injury/illness. The coverage provides an incapacitated student employee the means of support and medical care when unable to work because of a job related disability. An employee must immediately report any job related accident or illness to his/her supervisor. The supervisor is responsible for completing the appropriate forms for the BCN Workers' Compensation office. If you have questions, contact BCN Workers' Compensation, phone 784-4394 or visit their website at www.unr.edu/hr/workerscomp for procedures, forms and information.
Student employees are not eligible to receive other employment benefits such as shift differential pay, paid holidays, vacation leave, sick leave, retirement benefits, or permanent status.
Breaks:
A student working a consecutive 4- hour work period is entitled to a 15-minute break with pay. A student working a full 8-hour day is entitled to two 15-minute breaks with pay and no less than a 30-minute lunch break without pay. Lunches should be recorded on student timesheet. Breaks should not be taken at the beginning or the end of the work period and are notcumulative.
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Absences:
Student employees should notify the supervisor no later than the beginning of the scheduled work period when he/she is unable to work. In the case of an extended absence, the estimated duration should be reported to the supervisor as soon as possible. The supervisor is responsible for authorizing all absences.
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