Academic Faculty Toolkit and Evaluation
The University uses the academic and administrative performance evaluation and development process to evaluate, recognize, improve, and sustain quality employee performance within each department, college, school, and division of the University.
Every faculty member's contribution is important to the achievement of the University's mission of teaching, research, and service. Our performance evaluation and development process assists faculty members and supervisors in setting goals, engaging in professional development activities, and measuring and rewarding success. The process articulates individual goals and achievement in the context of the overall mission of the institution. The university is committed to individual and collective responsibility of the success of the institution by articulating goals, fostering open dialogue and constructive feedback, emphasizing quality performance, and supporting professional development.
Download the Full Toolkit, which describes the basis for the following evaluation parameters:
- Annual Evaluation of Teaching
- Annual Evaluation of Research, Scholarly, and Creative Work
- Annual Evaluation of Service
- Annual Evaluation of Primary Assignment of Non-Teaching Academic Faculty
See the Example Role document for assistance with filling out the evaluation.
Forms for Academic Faculty Evaluation
- Governing Policies and Procedures for Evaluation Process
- General Guidelines for Promotion & Tenure
- Evaluation Timeline (Deadlines)
- Evaluation Toolkit
- Annual Evaluation/Merit Review Form
- Digital Measures
2012-2013 United Way Pledge Form [PDF]
2012-2013 United Way Pledge Form
2014 Payroll/HR Cutoff Schedule [DOC]
2014 timesheet cut-off schedule.
- 2015 Academic "B" Faculty Automated Attendance Leave Record Form [XLSX]
- 2015 Academic "B" Part-Time Faculty Automated Attendance Leave Record Form [XLSX]
- 2015 AD & AC "A" Part-Time Faculty Automated Attendance Leave Record Form [XLSX]
- 2015 AD & AC “A” Faculty Automated Attendance Leave Record Form [XLSX]
- Academic Faculty Annual Evaluation and Merit Review Form [DOCX]
- Academic Faculty Evaluation Toolkit [PDF]
- Academic Faculty Example Role Statement [DOCX]
Additional Advertising Resources [DOC]
Links to websites for advertising open job positions.
Agreement for Salary Reduction Under Section 403(b) [PDF]
Voluntary Tax Sheltered Annuity 403(b) Deduction and Change Form.
Alcohol and Drug Free Workplace Policy [WEB]
For all University employees: policy statement regarding the use of alcohol and drugs. Must be completed upon hire.
Alcohol and Drug Test Consent Form [WEB]
TS-76 form for Classified staff of the State of Nevada. Outlines alcohol and drug test consent policy.
- Benefits by Employee Type [PDF]
Benefits Enrollment and Change Form [WEB]
PEBP: BECF Please contact the Benefits Office to obtain a form at (775) 784-6163.
Brief Ad Format [DOCX]
This is the format used for print advertising of a job position.
C-1 Notice of Injury or Occupational Disease Incident Report [PDF]
Completed by medical resident when an injury or occupational disease occurs. Must be submitted within 7 days of the incident.
- Calculating Faculty Salaries [DOC]
- Changes to Grant Named Contracts [DOC]
- Common Action Codes [PDF]
- Common Job Class Codes [PDF]
- Contract Calculator 2014-2015 [XLSX]
- Contract Calculator 2015-2016 [XLSX]
- Data Entry Codes [PDF]
Deduction Stop Form [PDF]
Deduction cancellation for supplemental benefit forms
Dental Claim Form [PDF]
For dental claim reimbursement
Designation of Beneficiary for Unpaid Compensation Form [PDF]
This form allows employees to designate one or more beneficiaries to receive the amount of any unpaid compensation in the event of the employee's death.
- Digital Measures [WEB]
Direct Deposit [PDF]
Faculty/Classified - Please include a voided check with this request. Deliver to Payroll at MS/ 122 or hand deliver to Ross Hall, Room 111.
Diversity Advocacy Training [WEB]
To watch the video, participants should enter their email on the home page and then click the icon that says Video (MP4). There is a slight delay on the start of the video.
- Diversity Outreach/Advertising Resources [DOC]
EEO/AA Statement for Ad and Announcement Copy [DOC]
One of the two statements included within this document is required to be on all job ad and announcement copy.
Employee Notification Sheet [PDF]
Classified/Faculty - All new international employees must fill out this form. For more information go to Non-Resident Alien Manual. All individuals who are not citizens or legal permanent resident aliens of the United States are strongly recommended to attend a Nonresident Alien Employee Orientation before receiving any payment from the Nevada System of Higher Education (NSHE). During the orientation with the Nonresident Alien Tax Specialist, you will be discussing your appropriate tax withholding status and complete any additional tax withholding or exemption forms.
Employee Separation Checklist [DOCX]
Checklist should be utilized at separation of employee. For department and employee use only. The following is a list of items that may need attention or action from the department or the employee when leaving the department or the University.
Employee Separation Checklist [DOCX]
Assists with the Separation process.
Employee Separation Explanation [DOCX]
Describes the circumstances and descriptions of employee separation scenarios.
Employee Separation Notification [WEB]
Must be completed at separation of employee. Form alerts critical departments such as Human Resources, Payroll, Benefits, and Information Technology of the separation. Faculty Leave Records should be audited by the department leave keeper. A copy of the leave card/record (not leave requests) should be sent to Human Resources with the separation PAF.
e-SEARCH Navigation Basics [PDF]
How to navigate e-SEARCH and find your requisitions.
e-SEARCH System Workflow [PDF]
Approval and routing process for a search.
- Evaluation Timeline (Deadlines) [DOCX]
Faculty Benefits Summary [WEB]
(Administrative and Academic)
Faculty Exit Questionnaire [DOC]
A questionnaire for faculty to fill out upon the conclusion of their time with the University that asks about the faculty member's work experience.
Faculty Grants-in-Aid [WEB]
UNR For payment of a specified portion of the registration fee for faculty and eligible dependents. For more information on filling out the form, call (775) 784-6082.
Faculty Hiring Packet [PDF]
This is the hiring packet sent to the new faculty member. It should be used with the Faculty New Hire Checklist.
FICA Alternative Retirement Plan Information Sheet (FARP) [DOC]
For employees who do not participate in another retirement plan: FICA Alternative Retirement Plan.
FICA Enrollment Form-Continuing Employee [WEB]
FICA Alternative Form for continuing Classified Temporary Casual and Faculty Employees.
FICA Enrollment Form-Newly Hired Employees [WEB]
Used by departments for hiring new Classified Temporary Casual and Faculty Employees.
FMLA Certification for Serious Injury or Illness of Covered Service member [PDF]
Military Family Leave Form: completed by employee requesting FMLA for serious injury or illness of covered service member.
FMLA Certification of Medical Provider for Employee [PDF]
Form is completed by a health care provider to certify medical necessity for FMLA. For Employee Seeking FMLA for Self.
FMLA Certification of Medical Provider for Family [PDF]
This form is completed by a health care provider to certify medical necessity for FMLA. Form for employee seeking FMLA for Family Members.
FMLA Certification of Qualifying Exigency for Military Family Leave [PDF]
Form is completed by Employee requesting FMLA for Qualifying Exigency.
FMLA Request [PDF]
Use to request a leave of absence under Family Medical Leave Act guidelines. The section part of this form should be completed by Department.
- Furlough Grid [XLSX]
- General Comments on the Evaluation Process [DOC]
- General Guidelines for Promotion & Tenure of Academic Faculty [PDF]
Global Companion/MEDEX [PDF]
Use this card when traveling out of country. It provides insurance information for foreign voluntary workers' compensation coverage.
- Governing Policies and Procedures for Evaluation Process of Academic and Administrative Faculty [PDF]
- Grant Named Contracts [DOC]
Guest User Login Instructions [PDF]
e-SEARCH login instructions for committee members.
- Help Placing Advertisements [PDF]
- How to Complete the Request to Offer [PDF]
How to Disperse Applicants [PDF]
Instructions for moving applicants to the inactive pool.
How to Request Interview Approval from HR [PDF]
Steps to selecting and getting candidates approved for interviews.
How to Submit a Request to Offer [PDF]
Selecting the final candidate and routing the Request to Offer form for approval.
How to Upload PDFs [PDF]
Uploading required search documents into your requisition.
- HR Transcript Verification Process For Faculty and Post-Doctoral [DOC]
HSI and HBCU Institution Addresses for Outreach [DOC]
Hispanic-Serving Institutions and Historically Black Colleges and Universities.
I9 Form [PDF]
Classified/Faculty: Links to I-9 form system.
I-9 Handbook for Employers [WEB]
M-274 form describing the I-9 process for employers
I-9 Update Memo [PDF]
Basic instructions and updates about the I-9 process.
ING Deferred Compensation 457 Change Form [WEB]
Voluntary Deferred Compensation 457 Change Form for ING Life Insurance and Annuity Company.
Leave Choice Option Form [PDF]
Used to choose leave option when an employee is eligible for temporary total disability (TTD) benefits.
Leave Request Form [PDF]
For Faculty and Classified staff. Use this form to submit a request for sick or annual leave.
Life Insurance Beneficiary Form [WEB]
The Standard Insurance Company provides life insurance for all employees covered by PEBP Benefits. Complete this form to update your beneficiary for this benefit.
Medical Claim Form [PDF]
For state self-funded medical and vision plan claims reimbursement.
- Meeting Minutes Templates [DOC]
Moving Expenses [WEB]
For detailed information on the Moving Expense Policy, please visit the State Administrative Manual, section 0238.0 as well as, the UNR Administrative Manual, section 2540, page 166
Nevada Workplace Safety Form [PDF]
Must be completed upon hiring a new employee.
New Hire Checklist - Faculty [DOC]
Used by departments hiring Faculty, Letter-of-Appointment and Postdoctoral staff.
New Hire Policy Acknowledgement Form (Faculty and LOA) [PDF]
NSHE Policy Against Sexual Harassment and Complain Procedure, Nevada Workplace Safety and Policy Statement Alcohol/Drug Free Workplace are included
- New Hires [DOC]
Notification of New Employee Form [WEB]
Must be completed upon hiring a new employee. Form alerts critical departments such as Human Resources, Payroll, Benefits, and Information Technology that there is a new hire.
Must be completed by all Faculty at hire.
- Offer Letter Process Flowchart [PDF]
Offer Letter Templates and Attachments (Sharepoint) [WEB]
Log in to Sharepoint with your NetID and password to access the faculty offer letter templates and attachments, such as the Faculty Benefits Summary and Start-Up Cost Worksheet.
- Overload Calendar FY 14-15 [PDF]
- Overload Calendar FY 15-16 [PDF]
Parental/Maternity Leave Information [PDF]
This form has information about parental and maternity leave benefits for staff.
PERS Change of Member Contribution Plan [PDF]
For a PERS member who is changing from the employee/employer contribution plan to the employer-pay contribution plan.
PERS Member Enrollment Form [PDF]
This form should be completed for all new hires that are eligible for enrollment under NRS 286.293. This form is also used to enroll persons who have returned from leave without pay or from ineligible status, or for a retired employee electing to re-enroll under authority of AB 555.
PERS Survivor Beneficiary Designation [PDF]
This form should be completed for the designation of a beneficiary once the member has established eligibility for survivor benefits.
Personal Data Form [PDF]
Completed by all employees at hire and some demographic data changes Description of Military Veteran Status (link to that form provided here).
Personnel / Payroll Action Form (PAF) for Faculty, Postdoctoral Fellows, Letter of Appointment, Medical Residents, Graduate Assistants [PDF]
Completed by department for Faculty, Postdoctoral Fellows, Letter of Appointment, Medical Residents, Graduate Assistants new hires and any changes to pay status for those hires.
Phase-In Retirement Application (RPA Plan) [WEB]
Faculty Retirement Plan (not PERS). PERS members should contact HR for a Phase-In Retirement Application.
Power of Attorney [DOC]
Authorization for an alternate to sign specific documents in the absence of the employee.
Pre-employment Certification [DOC]
All University job candidates approved for interview are required to complete and return this form to the Search Chair prior to being interviewed. All new letters of appointment must complete and submit with new hire paperwork.
Pre-employment Certification Form [PDF]
Signed application of final candidate and submitted with new hire paper work.
- President's Memo on a Drug Free Workplace [PDF]
Rating Sheet Instructions [DOC]
Helpful information on creating a rating sheet.
- Rationale for Annual Evaluations of Academic Faculty [DOC]
Recruitment Manual [DOC]
A comprehensive guide to the search process.
Rehire Checklist - Faculty [PDF]
A list of all forms needed when re-hiring a University faculty employee.
Report Form for Suspected Alcohol or Drug Impairment [WEB]
TS-77 Classified-State of Nevada form.
Request for Change in Payroll (PR-45) [PDF]
Form PR-45 to request to change payroll charges from one account to another account.
Request for Establishment of Faculty Stipend [DOC]
The purpose of this questionnaire is to gather information to be used in determining the stipend salary range for a staff position. For more information, view the Administrative Manual section # 2550.
- SAMPLE Terms of Employment/Salary Worksheet [PDF]
Search Chair Training Powerpoint [DOC]
Does not substitute for training class.
- Search Committee Responsibilities [DOC]
Search Flowchart [PDF]
Outlines all stages of search process.
Search Policies [DOC]
Fourteen rules for a successful search, including rules to abide by in the e-SEARCH process.
Search Time Line Tool [DOC]
A tool to help with the progression of the hiring process from initial committee formation to final offer.
- Search Waiver FAQ [PDF]
- Search Waiver Flowchart [PDF]
- Search Waiver/Temporary Hire Instructions (Non-Search) [DOC]
Section 1 of Form I-9 [WEB]
USCIS Instructions for completion of Section 1
Section 125 Request for Additional Debit Card - ASI [PDF]
Get a debit card for your Spouse or Dependents with this form.
Section 125 Request for Reimbursement - ASI [PDF]
This form is for reimbursement of eligible expenses from the Health Care and Dependent Care Programs under Section 125
Section 2 of Form I-9 [WEB]
USCIS Instructions for completion of Section 2
Sexual Harassment Policy & Complaint Procedure [WEB]
Sexual harassment policy and complaint procedure for all employees of the University.
- Signature Authority List for Faculty and Post-Doctoral [DOCX]
Special Clauses [DOCX]
The base salary is subject to any furlough, unpaid leave or salary reductions imposed by the Board of Regents of the Nevada System of Higher Education.
SSA-1945 Windfall Elimination Provision [DOC]
Explanation and Statement concerning Employment in a job that is not covered by Social Security. Used for Classified and Faculty Employees.
Stop Payment [PDF]
Stop payment form for a BCN Payroll check.
Supervisor's Accident Investigation Report - RM - ACCINV [PDF]
To be filled out if there is a workplace accident involving student employees.
Survey of Earned Doctorates [DOC]
Availability % by academic discipline.
Tenure Calculation Worksheet [XLSX]
Use this spreadsheet to calculate tenure.
Tenure Extension Request Form [DOCX]
Used for faculty hired mid-year or for faculty who need to request an extension to their tenure clock. Enables tenure calendar to begin at the beginning of the first full year of employment or be extended for a specific period of time.
- Terms of Employment for Faculty [PDF]
- Training Website [WEB]
- Tutorial: Faculty Overload Comments [DOCX]
- Tutorial: Faculty Overloads [DOCX]
- Tutorial: Faculty Tutorial on Account Line Changes [DOCX]
Link to Internal Revenue Website for IRS Federal Tax withholding form.
IRS Federal Tax withholding form.
Workers' Compensation Waiver Flowchart and Excluded Employees Summary [PDF]
Use this chart as a guideline to determine when Workers' Compensation coverage is required or when it can be waived.