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Satisfactory Academic Progress (SAP) for Scholarships

Students must maintain certain standards to maintain eligibility

Scholarships are primarily awarded based on merit from donor funds with specific criteria. Therefore, satisfactory progress standards are different from those for financial aid. In most cases scholarship recipients must meet both financial aid SAP and scholarship SAP. Scholarship recipients should refer to the standards below for any scholarships awarded.

General Eligibility: Scholarships are awarded to students who are admitted to degree-granting programs at the University of Nevada, Reno and continuing students who have completed the annual general scholarship application within MyNEVADA (available each November with a priority deadline of February 1 and final deadline of June 1). They are primarily awarded based on alignment with donor criteria and academic merit, thus a high standard of academic performance is expected. Each recipient receives an award notification directing them to review their scholarship's award criteria. For multiple awards with differing requirements, adhering to the highest required standard is recommended.

Satisfactory progress reviews only consider coursework and grades completed at the University of Nevada, Reno, with the exception of USAC and other formal study abroad programs offered through the University of Nevada, Reno. Coursework completed at another institution, with the study abroad exception noted above, does not count towards semester and academic year credit and GPA minimums.

Minimum Credit Requirements: Most scholarships require full time enrollment each semester. Students with less than full time enrollment remaining to complete their degree requirements may still receive their scholarships in their final term as long as they are enrolled for a minimum of 6 university credits and have applied for graduation prior to the end of add/drop (application for graduation prior to the start of the term is highly encouraged).  Awards requiring full time enrollment will be released with enrollment of six credits to graduate students with an assistantship for the semester which has been processed prior to the end of add/drop.

Courses must be "semester based" to be included in the credit load. Open enrollment courses are not eligible for aid. The scholarship minimum enrollment at any level is 6 credits per semester.

Students Receiving One Year/Non-Renewing Scholarships: For all students receiving one year/non- renewing scholarships, satisfactory progress is checked at the end of the fall term. Regardless of class standing, to receive the spring portion of the award, undergraduate recipients must earn a minimum of a 2.0 University of Nevada, Reno GPA (3.0 GPA for graduate recipients) and a minimum of 6 university credits. If a student fails to achieve this standard, the scholarship will be canceled at the end of the fall term.

All students who have not earned a minimum 2.00 university GPA at the end of the spring term will be considered ineligible for scholarships for the upcoming fall term.

Students receiving Multi-Year Scholarships: Satisfactory progress is checked at the end of each fall and spring term. Recipients must meet all requirements of the scholarship for the full duration of the award. Students will not be granted two consecutive semesters of probation. A term of probation is only granted if the recipient will be able to reach the minimum award standard by the end of the subsequent regular academic term. If this is not achieved, the scholarship will be canceled.

Scholarships requiring enrollment in 15 credits: Twice in an academic career a student's academic advisor may submit to the scholarship office of financial aid, on or before April 30, a summer 3 credit request on behalf of a student facing a particularly academically strenuous course load for the following fall term. This would allow a student to take 3 credits (course specified by advisor) the summer before the challenging fall and enroll in 12 credits during the fall term. For determining Fall scholarship SAP in these cases, the summer GPA for the specified course and Fall GPA as well as the units would be combined to determine compliance with award criteria.

Formal Leave of Absence: Students on a formal leave of absence are considered enrolled for retaining eligibility for multi-year awards. 

Documented Disability: Each semester students with scholarships and a documented disability need to work with the Disability Resource Center (DRC) to establish a reduced credit load for full time enrollment.

Undergraduate Credit Limitations: Due to the limitations on funding, general scholarships are available for the next full academic year to eligible students who have attempted less than 111 credits at the end of each spring semester. Students who will have attempted 111 - 130 credits at the end of the spring semester are only eligible for the fall portion of their award. Students who have attempted 131 credits or more or who are attempting a second baccalaureate degree are not eligible for general scholarships. Annual scholarships awarded by departments or colleges are limited to students who have attempted less than 166 credits at the end of the spring semester prior to the award. First baccalaureate students who will have attempted 166-179 credits at the end of the spring semester are eligible for fall only awards. Second baccalaureate students are eligible for departmental awards (with attempted credit limits noted above applied to those units attempted after the first degree was earned).

Graduate Credit Limitations: Scholarships are limited to students who have attempted fewer than 150% of the minimum degree requirement.  Generally, this is less than 45 graduate level credits for Masters candidates, 90 graduate level credits for terminal degree masters programs and 108 graduate level credits for Ph.D. candidates. In most cases, 150% of the minimum degree requirement results in a maximum credit limit of 12 thesis and 36 dissertation credits for scholarship awards.

Dual Enrollment: Certain majors at the University of Nevada, Reno require coursework that is not taught on this campus. Students in these majors who will be part time at the university because they are taking these courses at another campus must submit a dual enrollment agreement to the Scholarship Office before their scholarship funds can be released. A new agreement must be submitted for each term the student will be dually enrolled. Agreements will be approved only for coursework that is not offered on this campus.

Changes of Major: Some scholarships require majors in a particular field or in one of several fields. A change of major to one that is not permitted in the award criteria results in the immediate cancellation of the award. Some cancellations may require repayment.

Dropping Credits: If a student receives their scholarship and then drops enough credits to change their enrollment to part-time during a refund period, the award will be pulled back from their account and returned to the scholarship program. Students will be billed for any new outstanding balance. Dropping credits after a refund period will create a credit deficiency and may jeopardize future receipt of the award.

Repeat Courses: Repeating a course for which credit was already earned in a previous semester will not count towards the minimum credit requirement for scholarships. Students must enroll for additional credits to offset the repeated credits.

Grade changes: Grade changes made during the semester following the original grade posting will be considered in assessing scholarship SAP when the student notifies the scholarship office of the change during that term.

Studies Abroad: Students participating in USAC or other University Exchange/Cooperative Agreements are eligible to retain their financial aid and scholarships as long as a financial aid budget revision for USAC participants or contractual agreement for Exchange/Cooperative Agreement participants is completed. This agreement will adjust your anticipated cost of attendance for the period you are abroad which will allow you to maximize your aid funding.

Satisfactory Progress Probation and Cancellation Notification: Satisfactory progress is checked at the end of each fall and spring term for students receiving scholarships. As a courtesy, notifications will be sent to those who have not met the award’s minimum requirements. However, due to time constraints between terms, some notifications may not arrive in time to allow recipients to remedy deficiencies or make other arrangements for payment. Recipients are responsible for monitoring their own progress and knowing the award criteria for each of their scholarships. If you need to apply for a formal leave of absence please go to undergraduate leave of absence.

Award Cancellations: Cancellation of scholarships occurs under the following conditions: demonstrated continued academic deficiencies that prevented the student from earning the required minimum GPA and credits; the student has already received a probationary term for a multi-year scholarship; the academic deficiencies are so great that it is not possible to correct them prior to the start of the academic year; a change of major has been made to a field that is not allowed under the donor’s award criteria; the student is no longer enrolled as a full time student at the institution; based on a satisfactory progress report, the donor has decided to cancel the award regardless of the institution’s policies.  Students who, upon request, do not provide a thank you note for a scholarship donor may have future semesters of the award canceled.

Appeals: If issues or events arise that are beyond the student's control and have resulted in credit or GPA deficiencies on multi-year scholarship awards, please complete the Scholarship Appeal Form.  The appeal may also be completed for maximum credit issues and for students who were not able to complete the general scholarship application by the February 1 deadline due to extenuating circumstances.

The Governor Guinn Millennium Scholarship: The academic requirements for the Millennium Scholarship are contained in the “Acknowledgement of Award” mailed by the Millennium Scholarship Office of the State Treasurer and are not appealable.

Policy last revised October 1, 2014.

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