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Policies & Procedures

The policies linked below are for internal Facilities Services Department (FSD) employees only. If you are not a FSD employee, please refer to policies and procedures of your employing department.

For questions and information about internal FSD policies and procedures development and updates, contact Katie Newman, FSD Personnel Services by email or at (775) 682-7046.

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Policies and Procedures

Policies

  • Accident Investigation Policy [PDF]
    This policy provides guidance for conducting accident and incident investigations. Refer to Incident Investigation Short Form template
    Last Updated: 07/01/2014
  • Attendance, Leave and Break Policy [PDF]
    This policy provides guidance to employees of the University of Nevada, Reno Facilities Services Department (FSD) regarding Attendance, Leave and Break Periods.
    Last Updated: 07/01/2014
  • Background Check Policy [PDF]
    This policy applies to all new faculty and classified employees to Facilities Services, classified and faculty employees transferring into Facilities Services, if the background check was completed over a year prior, faculty employees with no previous background check moving into a new position, classified employees converting to a faculty position, and those individuals designated by this policy to have a role in the background check processing of Facilities Services newly hired employees.
    Last Updated: 07/01/2014
  • Development Assistance Policy [PDF]
    This policy provides guidance to FSD employees of the University of Nevada, Reno, regarding funding assistance, whether or not it is requested in conjunction with the Classified Staff Development Fund (CSDF) application and/or Grants-in-Aid reimbursement. (FSD Development Assistance Request Form under Templates)
    Last Updated: 03/13/2014
  • Drug Alcohol Testing Policy [PDF]
    This University of Nevada, Reno Facilities Services Department Drug and Alcohol Testing Policy Standard provides guidance to employees regarding drug and alcohol testing and related procedures. (Administrative Leave Memo under templates)
    Last Updated: 07/01/2014
  • Essential Staff Policy [PDF]
    This policy applies to all Facilities Services employees who may be required to report to work during non regular hours to maintain campus operations.
    Last Updated: 09/30/2014
  • Modified Duty Policy: Off-the-Job Injury/Illness [PDF]
    The purpose of the University of Nevada, Reno Facilities Services Department (FSD) Modified Duty Policy is to provide guidance to employees who are recovering from a medical condition related to an off-the-job injury or illness and who are presumed to be able to return to full unrestricted duty within a maximum of 30 days of the date the original modification was made.
    Last Updated: 07/01/2014
  • Overtime Policy [PDF]
    This policy provides guidance to employees of the University of Nevada, Reno Facilities Services Department (FSD) regarding overtime assignments and scheduling.
    Last Updated: 07/01/2014
  • Planned General & Equipment Pre-Use Inspections Policy [PDF]
    The purpose of the University of Nevada, Reno Facilities Services Department (FSD) Planned General and Equipment Pre-Use Inspections Policy is to provide guidance to employees who are required to conduct inspections as part of their job responsibilities.
    Last Updated: 07/01/2014
  • Service Vehicle and Cart Parking Policy [PDF]
    This policy provides guidance for parking service vehicles and carts while performing work on campus properties
    Last Updated: 07/09/2014
  • Shuttle Passenger Behavior Policy [PDF]
    This policy provides guidance to students, staff, and employees of the University of Nevada, Reno who ride the Shuttle Buses provided by Parking and Transportation Services
    Last Updated: 07/01/2014
  • Staff Dress Policy [PDF]
    This policy provides guidance to employees of the University of Nevada, Reno Facilities Services Department (FSD) regarding staff dress policy and uniform allocations.
    Last Updated: 07/29/2014
  • Standby & Emergency Call Out Policy [PDF]
    The purpose of the University of Nevada, Reno Facilities Services Department (FSD) Standby Policy is to provide guidance to employees who are required to perform standby duties as part of their job responsibilities.
    Last Updated: 07/01/2014
  • Vehicle Safety and Security Policy [PDF]
    This policy provides guidance to all Facilities Services staff that operates an agency vehicle as part of their assigned job duties. Vehicles include agency owned or leased cars, trucks, carts, utility vehicles and any other motorized transportation. Revision number 1 - 3/4/2104
    Last Updated: 07/01/2014

Procedures

  • Standard Operating Procedure (SOP): Computing Center [PDF]
    This University of Nevada, Reno Facilities Services Department Standard Operating Procedure (SOP) provides guidelines to complete annual fire alarm system and fire sprinkler system tests at the Nevada System of Higher Education Computing Center Building. These guidelines include building contact list information, list of equipment, location of panels and sprinkler equipment, and specific component operating instructions for use prior to performing a test at this facility. This building is considered a “critical system” building with mandatory pre-test notification and scheduling requirements.
    Last Updated: 09/14/2012
  • Standard Operating Procedure (SOP): Controls Shop [PDF]
    This University of Nevada, Reno Facilities Services Department Standard Operating Procedure (SOP) provides additional guidelines for Controls Shop personnel required to perform standby duties as outlined in the Facilities Services Department Standby Policy, dated May 1, 2012.
    Last Updated: 05/01/2012
  • Standard Operating Procedure (SOP): Electrical Repair Responsibility HVAC & Electrical Shop [PDF]
    This University of Nevada, Reno Facilities Services Department Standard Operating Procedure (SOP) provides guidelines to employees that work with electricity for delineation of shop responsibility for specific work.
    Last Updated: 07/01/2013
  • Standard Operating Procedure (SOP): Work Order Reassignment [PDF]
    This University of Nevada, Reno Facilities Services Department Standard Operating Procedure (SOP) provides guidelines for reassigning Work Orders when initially assigned incorrectly, dated April 30, 2013.
    Last Updated: 04/30/2013

Templates

  • Development Assistance Request Form [PDF]
    The FSD Development Assistance Request Form is for requesting funding assistance for classes, seminars, meetings, lab or registration fees, and class materials. See FSD Development Assistance Policy
    Last Updated: 03/26/2014
  • Drug Alcohol Testing Policy Notification Memo of Administrative Leave [DOC]
    This University of Nevada, Reno Facilities Services Department Drug and Alcohol Testing Policy Standard provides guidance to employees regarding drug and alcohol testing and related procedures.
    Last Updated: 02/01/2013
  • Facilities Payroll Timesheet [DOC]
    The FSD payroll timesheet is to be used by FSD hourly employees to report time for payroll. (FSD Student Workers, Casual Laborers and Letter of Appointment (LAH) - hourly)
    Last Updated: 09/03/2014
  • Facilities Student Employee Evaluation Form [DOCX]
    This form is to be used by the supervisor when a student employee has completed a full year of employment and may be in conjunction with a merit award.
    Last Updated: 09/03/2014
  • Incident Short Form [DOCX]
    The FSD Injury/Incident Investigation Short Form is a tool for supervisors to start their investigation when an accident has been reported. Refer to FSD Accident Investigation Policy
    Last Updated: 07/01/2014
  • Overtime Tracking and Approval Form FY15 [DOC]
    This University of Nevada, Reno Facilities Services Department Overtime Tracking and Approval Form is used to track exception payroll reporting for planned overtime.
    Last Updated: 10/16/2014
  • Standby Overtime Approval Controls and Standby Supervisor Form FY15 [DOC]
    This University of Nevada, Reno Facilities Services Department Standby Overtime Approval Controls and Standby Supervisor Form is used to track exception payroll reporting for standby and emergency associated overtime for the Controls Shop and Standby Supervisor.
    Last Updated: 06/30/2014
  • Standby/Emergency Call Out Tracking Form FY15 [DOC]
    This University of Nevada, Reno Facilities Services Department Standby/Emergency Call Out Tracking Form is used to track exception payroll reporting for standby and associated overtime.
    Last Updated: 07/23/2014
  • Uniform Payroll Deduction Form [PDF]
    The FSD Uniform Payroll Deduction Form is for uniformed employees that are required to return uniforms upon separation. See FSD Staff Dress Policy
    Last Updated: 06/30/2014

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