INSTRUCTIONS FOR NEW OR CHANGED COURSE PROPOSAL FORM
For New Courses, Changed Courses or Deletion of Courses

Help is available. You are encouraged to take advantage of the Technical Assistance program. Call the UCCC Secretary at 682-8076 or the Provost's Office at 784-4710 for technical support and research assistance.

To accomplish course changes, complete and submit the New or Changed Course Proposal Form. Additional forms and information specified below must be submitted along with this form to produce a complete proposal packet for review by the UCCC.

Step 1.  Provide basic information about the course:  submitter name and email, department name, college name, date of submission, the course prefix, and number, the proposed course prefix, number, course offerings and desired semester for implementation. Please note: registration and publication deadlines affect the implementation process. It is not always possible to implement changes on the date desired.

Step 2:  Mark the action that you are proposing – Delete a course, create a new course, create a new course to be crosslisted with an existing course, or change an existing course. Changes to existing courses can be: change to course number, title, prefix, credits, lecture/lab ratio, description, pre/corequisites or other (which must be specified). Depending on the change indicated, various supplemental forms/materials are required to complete the proposal. Based on the type of change you are proposing, check whether supplemental materials are applicable or not applicable.

• 2a) The course syllabus is applicable for new courses, new crosslisted courses and changes to existing course number, credits, lecture/lab ratio and description. If the course proposed is a 400-level course with a 600-level component, information on the additional work required of graduate students must be provided in either a separate 600-level or a combined 400/600-level syllabus. 400/600 supplemental instructions are available.
• 2b) The Library Resource Assessment Form submit for review and approval by the library (allow business 10 days). This form must be signed by the appropriate librarian.
• 2c) The Common Course Numbering Form is for undergraduate courses only. It is applicable for deleted courses, new courses, new crosslisted courses, and courses with prefix, number, title and credit changes only. Upon request, support staff will complete this form; call (682-8076 or 784-4710) or email technical assistance staff for more information. The author of the proposal must respond to questions from other NSHE institutions. The other institutions have 10 days to respond to the proposal. If no response is receive, approval is assumed. Responses must be submitted with the CCN form in proposal packet. Please allow 3 weeks for the Technical Assistance committee to complete the CCN process.

Step 3:  Describe the changes that will occur to Course Description in the General Catalog as a result of this request.

• Step 3(a) Copy and paste the current catalog description, including pre/corequisites into the space indicated. Catalog copy is available from either the online catalog or from the pdf catalog. Step 3(a) is required for all courses except brand-new courses. 
• Step 3(b) is required for all changes except course deletions. Complete the course prefix, number, title, credits (including whether the credits are fixed or variable and the maximum number of credits), course description, pre/co-requisites, abbreviated title, and if the credits are S/U only. There are character and word limitations for the title, description and abbreviated title. If the course title is already less than 23 characters (spaces included), no abbreviated title is needed.  Finally, be sure to indicate if this is an S/U graded course, or repeatable.

Step 4: Explain the reason for the proposed change. Explain in detail and be clear.  Better to provide too much information rather than not enough.

Step 5: Changes to Program Descriptions

• 5a) Information in this section must be included in all proposals.  Copy and paste all sections of the current catalog that will be changed as a result of this request (for example, the section devoted to your major, recommended schedules and all other places in the catalog that the course will appear including other departments). You do not need to copy the course listing section, all new courses and course changes are automatically included in this listing. If you prefer, you may printout these sections, mark up your changes and submit these pages as an attachment to the proposal form.
• 5b) If other departments may be impacted by this change (for example, this course is included in their program descriptions, or there is potential duplication of one or more of their courses),  they must be advised of the proposed change so that they can make any necessary changes to their programs and catalog copy/DARS. Include advisements and subsequent responses from the various departments in the final proposal packet. The technical review conducted when proposals reach the Provost's Office will include researching whether other departments use the course in their programs.
• 5c-e) Indicate if this course is required or an elective course for a major and/or minor and specify which major/minor programs.
• 5f-g) If you intend for this course to be part of the core curriculum, indicate that here. Indicate whether the course will be offered if core status is denied. Upon submission of final proposal packet, the Provost’s office will route the proposal to the Core Board. The UCCC approval process is separate from the Core Board approval process.

Step 6:  Describe the effects of the change.

• Step 6(a): Describe the impact on teaching load and staffing patterns.  Avoid saying “none” or “no effect,” especially for brand new courses!  It is the committee’s stand that all new courses will have some effect on teaching load or staffing patterns.  If the course will be taught by existing faculty and will not require hiring additional staff, state this on the form.  If this course will not require hiring additional staff, make sure to clarify how or why the instructor’s teaching load will not change (for example, will the instructor teach the proposed course instead of another, already existing course at a specified interval?).
• Step 6 (b):  Provide an estimated enrollment in the course.
• Step 6(c):  Identify any course(s) that will be replaced by the proposed course and the term those courses will become inactive/deleted or programs affected by this change.

Step 7:  Once your proposal is in its final form, the department chair signs and dates it . The proposal then moves to the college courses and curriculum committee for approval. After the college committee approves the proposal, it and all attachments must be submitted to the UCCC for approval. Complete proposal packets must be submitted to the Provost’s Office by the published deadlines for inclusion on an upcoming agenda. You can submit 3 hardcopies of the signed documents and all attachments, or you may scan and email the documents to UCC@unr.edu . Unsigned proposals submitted electronically must come from or through (listed on the “cc” line) the Associate Dean/UCCC representative.

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