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Foreign Per Diem Rates

Lodging expense in excess of the federal foreign per diem rates may be charged to federal grants and contracts or to indirect cost recovery accounts unless a specific sponsor requirement does not allow for this charge. Approval of out-of-state and foreign lodging rates in excess of currently authorized rates must be obtained on the Employee's Travel Request form prior to the trip from the individual authorized to approve such travel. For GSA surveyed areas, exceptions may be made for up to 175% of the federal rate for each specific destination. For GSA non surveyed areas, exceptions may be made for up to 300% of the federal rate for each specific destination.

Foreign travel per diem is based on federal per diem rates. These rates change quite frequently. Non surveyed rates are covered by an "Other" category for each country, and exceptions are subject to the 175% limitation. The current per diem rates can be found at the GSA web site above.

An employee in travel status may claim per diem meal reimbursements for the following timeframe's:

  • Breakfast: 12:01 a.m. - 10:00 a.m.
  • Lunch: 10:01 a.m. - 3:00 p.m.
  • Dinner: 3:01 p.m. - 12:00 a.m.
  • When employees receive free meals or lodging, no reimbursement is allowed.

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