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Purchasing Card Program

Thank you for participating in the University of Nevada, Reno's PCard program. The PCard program is intended to reduce the costs associated with the procurement/buying process. Some of the advantages of the program include the following:

• Greater flexibility to be able to buy & procure competitively
• To improve vendor relationships
• Save money for the university
• Easier to purchase low dollar transactions.

To make this program successful for you and the university, the following are some of the guidelines we need every cardholder to follow:

• Each purchasing card transaction cannot exceed the preset limit. This amount is set at $1,999.99 including delivery, shipping, and/or special handling charges. Splitting a charge to not exceed the $1,999.99 limit is considered a purchasing violation and may result in loss of PCard privileges.
• No personal purchases are allowed. Purchased items/services must be made for the use and benefit of the university.
• No State of Nevada sales tax should be charged to any purchases. UNR's Federal Tax ID Number is #886000024. Please see The State of Nevada Department of Taxation for additional information.
• Assure there is proper account coding of all expenses and sufficient budgeted funds are available in the account to be charged to cover the expenses.
• The business purpose for the purchase must be documented on the PCard statement that is forwarded to the PCard office for auditing..
• Return semi-monthly purchasing card statements with receipts to the PCard office (MS 124) within the specified time frames for each reporting period.
• Identify a contact person for each card who will edit the incoming PCard transactions via the PaymentNet System.
• Report all lost or stolen cards immediately to our processing bank JP MorganChase at 1-800-316-6056 and to the PCard Department (784-1203). The UNR police department may also need to be contacted at 784-4013.

Obtain original itemized receipts/invoices when making a purchase. The receipt must contain the following information:

• Business Name and Address
• Itemization of Purchase
• Total Amount Paid
• Date of Purchase
• Business Purpose may be written on the receipt