Career Fair Policy
On occasion one or two tables become available for walk-on registrants. These tables become available because of "No-shows." If such a table becomes available, the University of Nevada, Reno will release that table 30 minutes into the fair to the employer who made the first walk-on request (and a second table to the second request, etc.). The fee for that table will be the regular rate plus the late fee. That employer must have payment in hand (check, money order, credit card; no cash). The University does not encourage walk-on registrations as we can not guarantee table availability.
"No-Show," Cancellation, and Refunds
On occasion, an employer may for whatever reason decide not attend a career fair for which they have paid and registered. If that employer "no-shows," that is, does not come to the fair and does not notify the University of Nevada, Reno prior to the event that they are not coming, the full fee for the fair (or fairs) is assessed. If the account has already been paid, then those monies are forfeited. The University will make available the table spaced rented to that employer to the first-come, first served "walk on" registrant. The University will wait 30 minutes after a career fair opens to the students and alumni as the cut-off time to determine a "no-show."
Late arriving employers must inform the University of Nevada, Reno of their late arrival time. The University will post a sign on late arriving employer tables noting their ETA. Late arriving employers who fail to notify the University in advance may forfeit their table space.
Refunds Refunds are not available two weeks (14 calendar days) prior to any University of Nevada, Reno event. Before this timeframe, employers may request a refund of fees paid, minus $75 processing fee. As a courtesy, the University will carry over a registration fee to the next semester's fair; a written request is required by the company for this latter option. All refund requests must be made in writing on company letterhead.
No refunds will be given for "no-shows" to University of Nevada, Reno events. Fees paid are forfeited.
No refunds are given to any company/business that has violated a University of Nevada, Reno policy and is denied services. Fees paid are forfeited.
Please understand that the University of Nevada, Reno does not cut refund checks; instead, the University's Controller's office does this. Refunds will take some time to process.
Participation and Attendance The Career and Internship Fairs are hosted by the University of Nevada, Reno are solely for employers to recruit student and alumni candidates, and for students and Alumni to meet employers to discuss career and internship opportunities.
The University events are not for employers to solicit employer business contacts. If an employer is found to be conducting business other than recruiting students and alumni for possible positions, that employer will be asked to leave the event immediately. In addition, that employer forfeits any fees associated with the event and will be subject to the "Denial of Service" policies (see below).
Online Job Board Posting Services/Companies
Career fair attendance is restricted to organizations representing the recruiting needs of the participating organization. Online Job Board Posting Services/Companies can only recruit for positions within that company; they are not permitted to recruit for positions of their clients who post on their job board. Further, promotion of products, services or soliciting employer clients is strictly prohibited. If an employer is found to be conducting business other than recruiting students and alumni for possible positions, that employer will be asked to leave the event immediately. In addition, that employer forfeits any fees associated with the event and will be subject to the "Denial of Service" policies (see below).
Professional associations representing career areas and/or designations may attend the Career Fairs. To attend, the professional association must have positions available within their own organization and recruit for those positions. They are not to recruit for their membership, however. If an association is found to be conducting business other than recruiting students and alumni for possible positions within their organization, that association will be asked to leave the event immediately. In addition, the association forfeits any fees associated with the event and will be subject to the "Denial of Service" policies (see below).
Network Marketing Companies
Network Marketing Companies are not considered "employers" by the University of Nevada, Reno and are not eligible to participate in career fairs, on-campus interviewing, résumé referrals, Career Navigator, employer presentations, and/or sponsorships for on-campus activities.
The University of Nevada, Reno considers organizations that engage in the following to be Network Marketing Companies:
Sponsoring an individual to set up his/her own business for the purpose of selling products or services and/or recruiting other individuals to set up their own business.
Requiring an initial investment from this individual, with the organization itself serving as an umbrella or parent corporation. The initial investment may be direct payment of a fixed fee, payment to attend an orientation or training session, and/or purchase of a starter kit.
Compensation is often in the form of straight commission, fees from others under their sponsorship in the organization, and/or a percentage of sales generated by others.
Table Assignments The University assigns tables using a complex formula that takes into account display needs, electrical needs, number of recruiters present, and competition (we try to never place competing employers next to or opposite each other).
Tables cannot be shared by employers. One table per company/business
Table assignments are final. If an open table is available on the day of a fair, an employer may request to move. The University of Nevada, Reno coordinator will facilitate such discussions and all decisions are final.
On occasion, employers request extra tables. Because of Nevada fire code and a diligent fire marshal, the University of Nevada, Reno adheres to the pre-determined possible layouts for the career fair. There are only a limited number of spaces for extra tables and the configurations are therefore limited. The fee for an extra table is $200.00. Requests are process by sequence and by payment.
Payment The University of Nevada, Reno can only process credit card payments, money orders, and check payments. Checks and money orders are to be made out to: Board of Regents. Cash payments are not accepted as we cannot process cash. The University of Nevada, Reno will process payments in a timely manner and will make available receipts when requested, and will fax payment confirmations for Career Fair activity.
When an employer or agency is assessed a fee by the University of Nevada, Reno, if not already existing, an account for that entity is established. The employer is responsible for charges posted to this account. When the account is past due after 90 calendar days (after the paid event), the University has the right to send the account to Collections and assert for immediate payment. While the account is in Collections, the employer and its agents will be denied service.
When a company uses a third party accounting firm/agency to process payments, the University of Nevada, Reno is not the vendor and will not be held to any special/contractual agreements between the employer and that accounting firm. Specifically, no additional obligations are incurred by the University in order to receive payment. If an accounting firm/agency chooses to ask the University of Nevada, Reno to verify employer attendance or activity through the University events, the University of Nevada, Reno may provide a letter of verification of attendance, but is not obligated to take photos, take statements or use any notary services to verify attendance. Such obligations will be refused. If the employer cannot resolve this issue with their financial department or accounting firm/agency and the account is due, then the University of Nevada, Reno may send the account to Collections and assert for immediate payment. While the account is in Collections, the employer and its agents will be denied service.
Equal Opportunity/Affirmative Action Statement
The University of Nevada, Reno is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its students and employees and does not discriminate on the basis of race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, and sexual orientation. The University of Nevada employs only United States citizens and aliens lawfully authorized to work in the United States. Women and under-represented groups are encouraged to apply.