Last Revised: August 2010
Upon request individuals in travel status (either in-state or out-of-state) may receive up to $5.00 per day for incidental expenses not itemized on the travel claim. Receipts are not required to receive the $5.00 per day incidental expense reimbursement.
Travel claims filed in conformity with these regulations shall be considered full recompense for all meals and lodgings. Toll calls should be charged to a telephone credit card, not to a hotel bill unless the phone numbers called are printed automatically on the billing for verification. In addition, state employees staying at hotels or motels that charge a fixed daily rate for having a phone in the room cannot be reimbursed for this expense if it exceeds the established lodging reimbursement rate. If charges for the in-room phone are based on its usage or activity, the employee may claim these telephone charges if he/she details the numbers called and certifies the phone calls were made for business purposes or if the phone numbers called are automatically printed on the billing for verification. Personal phone calls will not be reimbursed.
In order to be reimbursed for internet access charges, a business need must be documented on the "Claim for Employee Travel Expense" form.
When employees are traveling out-of-state for longer than one week, they may be reimbursed for the cost of having their clothes laundered, however, receipts must be submitted for reimbursement.