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University Administrative Manual

2,361: Classified Grants-In-Aid Benefit Program

Last Revised: October 2013

The University encourages its classified employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions.  In support of these opportunities, classified employees of the University are eligible for fee benefits for a maximum of six credits per semester or 12 credits per fiscal year. The course start dates shall determine which fiscal year the Classified Staff Grants-In-Aid falls. A maximum of six credits may be taken during spring, fall or summer.  Classes must be job related or electives required in a degree program. 

Fees are paid in full when classified employees enroll in a course that can apply toward the completion of a degree or a job-related course. Job-related courses include those courses needed to enable the employee to meet the standards of performance for the current position; those which update the employee's skills, knowledge, and techniques in the current position; courses which are beneficial to the department's operation; and courses which apply toward the completion of a degree.

Allowable Costs:

The Classified Grants-In-Aid benefit covers:

  1. All mandatory fees (laboratory and technology fees).
  2. Fee payment per credit hour up to a maximum of 15% above the standard credit hour fee. If the fee per credit hour is more than 15% of the standard fee, the employee is liable for the remaining cost.
  3. The differential program fee, such as the fee assessed by the College of Engineering and the College of Business, are eligible for payment.
  4. The Student Health Fee is waived for classified employees.
  5. Independent learning classes for academic credit are eligible up to the limits specified in #2 above. These classes count toward the maximum of 12 credits in a fiscal year.

Ineligible Costs:

  1. Extended Studies reserves the right to refuse to honor a Classified Grant-In-Aid in a requested academic credit class. Non-credit classes offered through Extended Studies are not eligible for this benefit.

For course/courses taken with the Classified Staff Grants-In-Aid, the employee must receive a grade of 'C' or better for undergraduate courses or 'B' or better for graduate courses. Failure to achieve these grades will result in the employee's repayment of the full amount of the course costs to the University. By signing the Classified Staff Grants-In-Aid Request form, the employee authorizes the Office of Admissions and Records to release to the Office of Human Resources the final grades of courses taken at the University with the Classified Staff Grants-In-Aid. For classes take at other institutions, the employee is responsible for providing proof of final grades to the Office of Human Resources or the employee will be liable for repayment of all costs. Grades for courses taken at other institutions must be submitted by the due dates listed below:

  • Fall: January 15
  • Spring: June 15
  • Summer: September 15

After the Classified Staff Grant-In-Aid is granted to the employee, the Office of Human Resources must be notified of any change of class to be taken or changes of the employee's status in the class.

If a class taken under this program is officially dropped within the 100% refund period as determined by the Office of Admissions and Records, the entire refund reverts to the University. If the class is officially dropped after the 100% refund period, the employee must pay the non-refundable amount.

Any payment due from the employee must be made directly to the Cashier's Office. If the payment is not received from the employee by the above scheduled due dates, the amount will be deducted from the employee's next paycheck. Failure to pay may result in withholding transcripts, grades, diploma, registration and any check made payable to the employee by the University.

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University of Nevada, Reno

University of Nevada, Reno
1664 N. Virginia Street
Reno,  NV  89557-

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