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University Administrative Manual

2,308: Transfer from Classified to Professional Appointment

Last Revised: February 2010

Classified Staff to Administrative Faculty - Classified positions may be reviewed to determine if the position meets the criteria for an exempt position under the Fair Labor Standards Act (FLSA) and is in the best interest of the University to convert to an Administrative Faculty appointment category. All conversions shall be reviewed for position and internal equity. A hiring authority may request a conversion of the position from classified staff to administrative faculty. The process of requesting a conversion is described in Create or Revise a PDQ. A conversion request must be submitted to the Administrative Faculty Salary Placement Committee for review and recommendation to the Provost's Office for approval/disapproval.

When a classified staff position is converted to an administrative faculty position, the incumbent is eligible for an increase of 0% to 10% or at least the minimum salary for the approved range. A salary exceeding Q2 on the approved Administrative Faculty Salary Schedule must be approved by the Provost's Office.

Annual Leave - The transfer of unused annual leave is limited by funding source and at the discretion of the new appointing authority. Accrued unused annual leave may be transferred from a classified to a professional "A" contract appointment up to the allowable limit. The hours are converted to days by dividing the total number of hours by eight, and are subject to faculty accrual limitations which do not allow for more than 48 days to be carried over from one fiscal year to another.

Compensatory Time - Any amount over the limit and any compensatory time on the books must be paid by the current department.

If an employee transfers from a classified to a professional position through a search process within the institution with no break in service, the same process applies to both annual and compensatory time.

Sick Leave - The transfer of unused sick leave is limited by funding source and at the discretion of the new appointing authority. A classified employee transferring to an administrative faculty position will have their "carry forward" or "cumulative" sick leave balance converted from hours into days up to the allowable limit (96 days) with the approval of the appointing authority. If the balance is less than 30 days, then 30 days will be awarded (pro-rated if position is part-time). Accrual will start after the first year at two days per month. If a classified employee is hired through a search process within the institution with no break in service, the same process applies.

Administrative Faculty to Classified Staff - If no break in service, sick leave is governed by NAC 284.551, #6 and annual leave is governed by NAC 284.5405, #9. The process is dependent on funding source and at the discretion of the new appointing authority. If there is a break in service, the employee will be treated as a new hire.

Time served in a faculty/professional position with the NSHE is ineligible for inclusion in continuous state service calculation for longevity per NRS 284.179. Time served in a faculty/professional position with the NSHE is eligible for inclusion in total State service calculation for annual leave accrual increases per NAC 284.538 and NAC 284.5405, #1.

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University of Nevada, Reno
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