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2,640: Resignations and Terminations for Faculty Members

Last Revised: August 2007

Notification of resignation by a university faculty member is expected to be early enough to avoid embarrassment of the institution. The faculty member will therefore give written notice of resignation to their appointing authority no later than May 1, or as soon as the faculty member agrees to accept other employment. The notice is submitted through administrative channels to the president or appropriate designee.

Resignation (B/R 12/06)

  1. All resignations by a member of the academic or administrative faculty should be in writing and should be submitted to the appointing authority at least 30 calendar days in advance of its effective date. The resignation must be accepted in writing by the appointing authority (or designee).
  2. If a resignation is tendered verbally or is conveyed to an employee other than the appointing authority, the resignation must still be accepted in writing by the appointing authority or designee.
  3. A resignation should indicate an effective date. If the resignation does not specify an effective date, the resignation shall be effective on the fourth working day after acceptance and this date must be reflected in the written acceptance.
  4. Once an employee's resignation is accepted by the appointing authority, the employee shall have three working days after such acceptance to revoke the resignation. Thereafter, the employee may not revoke the resignation, regardless of the effective date set forth in it. A revocation of a resignation must be in writing and must be delivered to the appointing authority within the foregoing time period to be effective.
  5. The decision of an appointing authority not to accept a request to rescind a resignation more than three working days after its written acceptance is not subject to grievance or appeal processes.

Notice of Nonreappointment and Notice of Termination for System

Terminations of tenured and no tenured faculty are made in accordance with the NSHE Code. Nonreappointment of non-tenured faculty is made in accordance with the NSHE Code. The Notice of Nonreappointment form (available in Human Resources) is used and is sent to the person not being reappointed.

Minimum Notice of Nonreappointment for Non-tenured Academic and Administrative Faculty (B/R 2/05)

Except as provided in Subsections 5.4.2, 5.9.2, 5.9.3, and 5.9.4 of the NSHE Code, and unless provided otherwise in an employment contract, notice of nonreappointment to employment of non-tenured academic faculty and administrative faculty hired before March 1, 2005, at the University of Nevada, Reno; the University of Nevada, Las Vegas; Nevada State College, Henderson; Community College of Southern Nevada; Great Basic College; Western Nevada College; Truckee Meadows Community College and the special units shall be given:

  1. Not later than March 1 of the first academic or fiscal year of service, if the employment contract terminates at the end of that year, or if an employment contract for one year appointment terminates during an academic or fiscal year, at least 90 calendar days in advance of its termination;
  2. Not later than December 15 of the second academic or fiscal year of service, if the employment contract terminates at the end of that year, or if the second employment contract for a one year appointment terminates during an academic or fiscal year, at least 180 calendar days in advance of its termination;
  3. At least 365 calendar days in advance of the termination of each succeeding employment contract of one academic or fiscal year's duration after the second year of service;
  4. For employment contracts of less than one academic or fiscal year's duration, for a period of time which may be mutually agreed upon by the parties to such employment contracts, but, in all events, no less than 14 calendar days in advance of the termination of such contracts.

Shortened Notice of Nonreappointment for Non-tenured Academic and Administrative Faculty for Financial Exigency (B/R 2/05)

  1. Nonreappointment of a non-tenured academic or administrative faculty member at the end of an existing employment contract by a System institution because of a financial exigency declared by the Board of Regents under Subsection 5.4.5 of the NSHE Code shall require at least 60 calendar days notice, except that if a financial exigency is such that adequate funds do not exist to pay the terminating faculty member's salary for such period, the notice of nonreappointment may be shortened to a period commensurate with the amount of funds reasonably available to make such payments.
  2. If a non-tenured academic or administrative faculty member is not reappointed to employment under the shortened notice of nonreappointment because of financial exigency, the faculty member's position will not be filled by a new appointee within a period of two years, unless a reasonable attempt to offer reappointment has been unsuccessful or reappointment has been offered in writing and the faculty member has not accepted the same in writing within 20 calendar days of the receipt of the offer. The reappointment referred to herein shall be at the faculty member's previous rank or salary level.
  3. Nothing herein shall prevent the System institutions from not reappointing non-tenured academic or administrative faculty members at the end of the term of their employment contracts because of financial reasons without a declaration of financial exigency by the Board of Regents under Subsection 5.4.5 of the NSHE Code if the notice of nonreappointment provided by Subsections 5.4.2, 5.8.2 or 5.9.1 of the NSHE Code is given.

Notice of Termination for Non-Tenured Academic and Administrative Faculty Hired on or After March 1, 2005

Except as provided in Subsections 5.4.2, 5.9.2 and 5.9.3 of the NSHE Code, and unless otherwise provided in the contract of employment, the employment of non-tenured academic and administrative faculty hired on or after March 1, 2005, at the University of Nevada, Reno; the University of Nevada, Las Vegas; Nevada State College, Henderson; the Community College of Southern Nevada; Great Basin College; Western Nevada College; Truckee Meadows Community College and the special units may be given notice of termination by the appointing authority at any time after the commencement of employment. Such (non-reappointment) termination notice:

  1. If in the first academic or fiscal year of service shall be given at least 90 calendar days in advance of date of termination;
  2. If in the second academic or fiscal year of service shall be given at least 180 calendar days in advance of date of termination;
  3. If in the third and subsequent years of service shall be given at least 365 calendar days in advance of the date of termination;
  4. For employment contracts of less than one academic or fiscal year's duration, for a period of time which may be mutually agreed upon by the parties to such employment contracts, but, in all events, shall be given no less than 14 calendar days in advance of the termination of such contracts.

The contract of employment of a non-tenured administrative faculty member is terminated at the expiration of the appropriate notice period whether or not the notice period ends during the fiscal year the notice is given.

For non-tenured academic faculty if the notice period expires during the semester the contract terminates at the end of the semester. (B/R 2/05)

Notice of Termination for Non-Tenured Administrative Faculty at the Rank of Dean or Above Hired on or After March 1, 2005

Except as provided in Subsections 5.4.2, 5.9.2 and 5.9.3 of the NSHE2,640 Code, and unless otherwise provided in the contract of employment, the employment of non-tenured administrators of the rank of Dean or higher to include those who directly report to the provost or president, hired on or after March 1, 2005, at the University of Nevada, Reno; the University of Nevada, Las Vegas; Nevada State College, Henderson; the Community College of Southern Nevada; Great Basin College; Western Nevada College; Truckee Meadows Community College and the special units may be given a notice of termination by the appointing authority at any time after the commencement of employment. Such notice of termination shall be given:

  1. 60 calendar days after the receipt of written notice of termination, in the first full or partial fiscal year of employment;
  2. 90 calendar days after the receipt of written notice of termination, in the second fiscal year of employment;
  3. 120 calendar days after the receipt of written notice of termination, in the third or subsequent fiscal year of employment.

The contract of employment of a non-tenured administrative faculty member at the rank of dean or higher is terminated at the expiration of the appropriate notice period whether or not the notice period ends during the fiscal year the notice is given. (B/R 2/05)

Whenever a letter of appointment is canceled, a revised PAF is completed and signed by the department chair, the terminating faculty member, and the dean or director and sent to Human Resources before the appropriate cutoff deadline. A PAF is required for letters of appointment or graduate assistants only when termination occurs prior to the ending date on the contract.

For terminating "A" contract faculty members, leave cards are submitted to Human Resources for final audit. Unused annual leave up to 48 days will be paid upon termination unless the employee has been notified in writing to take the accumulated annual leave during a specified timeframe before the termination of the contract.

Faculty members on an "A" contract who breach their contracts are not entitled to any terminal leave payment of accumulated annual leave provided; however, the appointing authority may totally release a faculty member from an existing contract and authorize payment of accumulated annual leave which would otherwise be forfeited. In any case, faculty whose contracts are contingent on available funds are free to resign at any time with two months' written notice without forfeiture of accumulated annual leave or other privileges to which they would otherwise be entitled.

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